Transcript Microsoft Word 2010

MICROSOFT WORD 2010
Lesson 1 Understanding the Word Window and Creating a New Document
Learning Goal of Lesson 1
The goal of this lesson is for students to successfully
explore and describe the Word window and to
create a new document. The student will save the
document and properly exit the program.
Learning Objectives
On completion of this lesson, students will be able to:








Successfully start Microsoft Word 2010 using a variety of
methods.
Explore the Word window and identify various features in
the window.
Use the Ribbons in Word.
Navigate the various menus associated with each Ribbon.
Create a new document.
Insert text in a document using various methods.
Save a document using the Save and Save As commands.
Close a document and properly exit the Word program.
Part 1: Starting Microsoft Word
1
Use the Windows
Start button
2
Use a desktop
shortcut
4
Start Word by
right-clicking a
Word document and
left-clicking Open
3
Used Most
Frequently Used
Programs on left
side of Start Menu
5
Start Word by
double-clicking a
Word document
Use The Windows Start Button
Click the start
button.
Click “All
Programs”
Find “Microsoft
Office” and
Open
“Microsoft
Word”
Double-click to
open
Part 2: Exploring the Word Window
Demonstrate the different areas of the Word
program window.
Exploring The Word Window:
Title Bar
The Title Bar text changes to display the name of
the active document.
When you first open a new document, the title bar
will say Document #.
After you save it, the new name will show on the
title bar.
Exploring The Word Window:
File Tab
The File Tab allows access
to the Word Options
dialog box and provides
control to create new
documents, save and print
documents, as well as
several other features.
Exploring The Word Window:
Quick Access Toolbar
The Quick Access Toolbar
provides access to commonly
used tasks like saving a
document.
You can customize the Quick
Access Toolbar to insert
your most commonly used
commands by clicking on the
down arrow at the right.
Exploring The Word Window:
Mini Toolbar & Shortcut Menu
The Mini Toolbar contains
commands related to
changing the appearance
of text in a document.
The Shortcut Menu, also
called a context menu,
appears when you click an
object with the right mouse
key. This menu contains
specialized commands and
options for the object.
Exploring The Word Window:
Insertion Point
The Insertion Point
can appear in
various forms .
Depending upon the
action you are
taking, the insertion
point can take on
many different
forms. When you
are inserting text, it
is an I-beam.
Exploring The Word Window:
Ruler
The Ruler may or may not be turned on. If you don’t
see the Ruler, click on the View menu.
Then click beside Ruler. This will turn it on.
The ruler above shows a 6.5-inch typing area.
Exploring The Word Window:
Scroll Bars
The Scroll Bars, just like with any program (including
Internet Explorer), will allow you move left to right
or up and down.
Vertical Scroll Bar
Moves the window up or down
Horizontal Scroll Bar
Moves the window left to right
Exploring The Word Window:
View Buttons
The View Buttons allow you to view your document in
5 different ways. (Left to right order)
Print Layout
 Full Screen Reading
 Web Layout
 Outline
 Draft

Exploring The Word Window:
Zoom Slider
The Zoom Slider enlarges
the current view to read
what is on the screen. It
DOES NOT change text
size permanently.
Exploring The Word Window:
Status Bar
The Status Bar presents information about a
document, the progress of current tasks, and the
status of certain commands and keys, and also
provides controls for viewing the document.
Exploring The Word Window:
Help Window
The Help window can be accessed by pressing F1 on
your keyboard. You can also click the Microsoft
Office Word Help button in the upper right corner
of the Word window.
Exploring The Word Window:
Ribbon
The Ribbon is made up of tabs, groups and commands.
By double-clicking a Ribbon tab, the Ribbon will be reduced to a single line to conserve
space in the workspace
Tabs
Groups
Commands (Actions)
•File
•Home
•Insert
•Page Layout
•References
•Mailings
•Review
•View
Groups in the File tab:
•Clipboard
•Font
•Paragraph
•Styles
•Editing
•File
•Home
•Paste
•Bold
•Cut
•Underline
•Center
•Font Size
Exploring The Word Window:
Minimizing The Ribbon
You can Minimize the Ribbon
by clicking on the button in
the Title bar. This will allow
the Ribbon to only display
the tab names rather than
entire Ribbon.
Activity 1: Complete the Identifying
Ribbons and Tabs Activity
Test Your Knowledge
Answer
Key:
1. FALSE
2. TRUE
3. TRUE
True/False
1.
There are only two methods to start
Microsoft Word 2010.
2.
The basic Microsoft Word 2010 window
includes eight Ribbon tabs that maybe
selected to view various command
groupings.
3.
By double-clicking a Ribbon tab, the
Ribbon will be reduced to a single line to
conserve space in the workspace.
Test Your Knowledge
Answer
Key:
1. Tab
Multiple Choice
1.
Each ____ on the Ribbon is a collection of
groups, and each group contains related
items.
Area
2. Home
3. Quick
Access
Toolbar
2.
Tab
Dialog box
_____ is the tab that contains the most
commonly used commands.
View
3.
Unit
Home
Insert
Start
The _____ provides quick access to
frequently used commands.
Shortcut menu
Mini Toolbar
Start menu
Quick Access Toolbar
Part 3: Entering Text in Word 2010
Entering Text in Word 2010:
Word Wrap
24
Enter
Use the Word Wrap Feature.
Do NOT press enter at the
end of every line.
Are you
pressing the
Enter key with
your right
pinky?
Only Enter to force a line ending (such
as with address lines) or at the end of
a paragraph. (A forced Enter is
commonly called a hard return.)
With word wrap, should you decide to
make your font smaller or larger, the
text will automatically adjust to the best
line ending.
Entering Text in Word 2010:
Removing Text
25
Backspace deletes to
the left.
Backspace

Delete deletes to the
right.
Delete

Entering Text in Word 2010:
Margins
26
By default, Word 2010 uses oneinch (1”) for the top, bottom, left,
and right margins.
You can customize the margins by
clicking on the Page Layout tab
and the down arrow on the
Margins command.
Default: a selection automatically used by a
computer program in the absence of a choice made
by the user. Definition source: m-w.com
Entering Text in Word 2010:
Click & Type
27
Click & Type
You must be in Print Layout
or Web Layout view for this
to be available.
You are allowed to click
anywhere and begin
typing.
Entering Text in Word 2010:
Saving documents in Word 2010
28
1
Click on the File
Menu and click the
SAVE command
2
Click the SAVE
button in the Quick
Access Toolbar
4
Click File and SAVE
AS to save a
different version or
save to a new
location
3
Use the shortcut:
CTRL + S which will
launch the SAVE AS
dialog box
5
Use the shortcut
SHIFT + F12
Entering Text in Word 2010:
Shortcuts
CTRL + B
CTRL + I
CTRL + U
Bold Text
Italicize Text
Underline Text
CTRL + Shift + >
CTRL + Shift + <
CTRL + 1
CTRL + 2
CTRL + 1.5
Increase Size of Text
Decrease Size of
Text
Single Space Text
Double Space Text
1.5 Line Spacing of Text
For more shortcut keys, visit
http://www.addictivetips.com/windows-tips/microsoft-word-2010-shortcuts/
Activity 2:
Complete the Fun with Word Activity
Entering Text in Word 2010:
Save As Dialog Box
31
Click to change location.
Note: You can’t use some symbols in your
filename. These symbols mean something
specific to the software. If you do, you’ll
get an error message, like this one.
Key a descriptive name.
Change document type.
Do you need to make this
a .doc file or .pdf for
others to view?
Entering Text in Word 2010:
Closing Documents in Word 2010
32
1
Click on the File
Menu and click
the CLOSE
command
2
Click the X
button at the
right end of the
title bar
3
Press ALT + F4
Note: Word 2010 will automatically prompt you to save if you have edited the
document. If no edits to the document, it will just close.
33
Entering Text in Word 2010:
File Management
File management is very important for
easy document retrieval.
Create a new folder with this
command. It is suggested that you
create a folder for each class that
you are taking.
That way you can store all related
files together.
Test Your Knowledge
Answer
Key:
1. FALSE
Click and Type may
be used to place the
insertion point at
any location within
the document
window.
2. FALSE
Regardless of the
method selected to
save a file, if it is
the first time you are
saving the
document, the Save
As dialog box will
open to enable the
user to provide a
filename.
True/False
1.
The only way the user can begin
typing at a location in the document
other than the first line, first space is to
use the ENTER key or TAB key to move
the insertion point to an alternate
location.
2.
The Save option on the Quick Access
Toolbar may not be used the first time
that you save a document.
Test Your Knowledge
Answer
Key:
1. Word
Wrap
Multiple Choice
1.
The ____ feature allows typing to
continue on a new line, when the current
line is full.
Word Wrap
Continuous Break
2.
_Underscore
2.
Edit Bar
Line Break
Which of the following characters are
allowed in a filename, when saving a
document?
? Question Mark
_ Underscore
* Asterisk
: Colon
Vocabulary Words
Please add the following vocabulary terms to your list of terms and definitions.
Title Bar
File Tab
Quick Access
Toolbar
Insertion Point
Ruler
Scroll Bars
View Buttons

Zoom Slider
Ribbon
Word Wrap
Enter Key
Backspace Key
Delete Key
Margin
Click & Type

CTRL + B
CTRL + I
CTRL + U
CTRL + S
CTRL + C
CTRL + X
CTRL + V

Practice What You Have Learned
Complete the following assignments.
When complete, save and submit.
Assignments
Word Lesson 1 – Exercise 1
Word Lesson 1 – Project 1