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What Happens at a 4-H Club Meeting A Guide to Successful Meetings Florida 4-H Vision Florida 4-H aspires to be the leading youth development program that creates positive change in youth, families, and communities. Mission Florida 4-H creates supportive environments for diverse youth and adults to reach their fullest potential. Florida 4-H Values • • • • • • • • • • • • • Hands-on learning Linkages with land-grant systems Fun Organization history and tradition Diversity in programs, participants and delivery modes. Volunteerism and volunteers People Role of communities, families and individuals Ability of individuals to make decisions Youth Leadership Development Balance between cooperation and competition Youth-adult partnerships Essential Elements of 4-H • • • • Belonging Mastery Independence Generosity Getting a Club Started • Contact your 4-H Agent • Attend volunteer leader training • Obtain county and state 4-H policies and procedures Getting a Club Started • • • Assess needs and interests * Youth * Parents * Community Recruit potential members Conduct organizational meeting Getting a Club Started • Recruit project leaders • Complete & submit enrollment forms for youth & adults • Discuss club goals • Develop yearly plan • Develop club by-laws • Club Charter application 4-H Agent is the Link • Provides information in ◊ ◊ ◊ ◊ ◊ ◊ helping start a club locating resources training opportunities recognition for youth and adults county & state competitive events youth development principles & experiential learning Reasons for Joining 4-H • • • • • • Be with friends Fun things to do and learn Youth driven and led 4-H is everywhere Not costly Projects are adaptable for different ages Parts of a 4-H Club Meeting • • • • • Opening Business Meeting Educational Program Recreation Refreshments Parts of a 4-H Club Meeting • Business Portion: – – – – – – – – – Call to order Recite pledges Call roll Reading of minutes Treasurer’s report Committee reports Old business New business Leader Announcements Parts of a 4-H Club Meeting • Educational Program Ideas: – Demonstrations by members – Guest speakers – Project work – Community service project work Parts of a 4-H Club Meeting • Recreation: – Planned by Recreation Chair/Committee – Make it fun – Safe and appropriate for all ages – Use older members in leadership roles – Include refreshments as part of the meeting. A Well Planned 4-H Club Meeting • Provides an opportunity to: – Make new friends – Share ideas – Gain new knowledge and skills – Enjoy planned recreation – Develop self-confidence and leadership – Help make decisions – Gain a sense of pride – Learn to work as part of a team A Well Planned 4-H Club Meeting • Election of Officers: – Only 4-H members can vote and hold an office within their 4-H club – Officers should be elected on their leadership skills – Agent/Club leader should provide training for officers Club Officers • • • • • • • • • President Vice President Secretary Treasurer Reporter Historian Recreation Chair Parliamentarian Sgt. – at – Arms • Use Florida 4-H Officer Training Handbook for descriptions and responsibilities of each officer. Sample Agenda • • • • • • • • • • • • Call to Order American and 4-H Pledges Introduction of new members/guests Ice breaker/recreation Secretary’s report/correspondence Club roll call/voting delegates Treasurer’s report Old Business New Business Announcements Adjourn Educational Program “4-H is a community of young people across America who are learning leadership, citizenship and life skills”. Written and developed by Judy Butterfield, Central District Regional Specialized 4-H Agent III, UF/IFAS, 4-H Youth Development Program, Gainesville, FL., June 2 0 0 7 .