Transcript Google Apps for CSU - Colorado State University

IAC Presentation
August 13, 2008
R. Scott
Today’s Topics
Context & Scope
 Timeline
 Description of Opt-in Process
 Description of Services
 Communications
 Support and Training
 Sunset for existing Webmail

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Context & Scope

Simla (and holly)
 Undergraduates
 Applicants
 Primary focus for GA for CSU

Lamar
 Graduate Students
 Faculty and Staff
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Timeline

Fall 2008
 Opt-in
 Target audience – Simla users
 Anyone with eID can opt-in

December/January, 2009
 Wholesale migration off of Simla
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The Opt-in Process

Mail.rams.colostate.edu
 Authenticate (using eID)
 If Simla user, then
○ Google account created (in real time)
 Create [email protected] alias
 Forward Simla email to Google mail
○ Prompt to migrate email to Google space
○ Populate ARIES class schedule into GA default
calendar
○ Send ‘Welcome’ message
 If not Simla user, then
○ Google account created (in real time)
○ Create [email protected] alias
○ Send ‘Welcome’ message
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Moving from Webmail to GA

Processes and documentation exist for:
 Downloading contacts from Webmail
 Uploading contacts to Google
 Does not include groups
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Service Description

Email
 Web-based – Google application
 IMAP/POP/mobile access
○ Requires managing separate password
○ mail.rams.colostate.edu

Calendar
 Multiple calendars
○ User controls access and combined views
○ ‘Courses’ calendar contains class schedule
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Service Description (con’t)

‘Software as a Service’ (SaaS) documents
 Word processing, spreadsheets, presentations
○ User-controlled access

Sites
 Template-based websites
○ User-controlled access
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Student Communications
RAMweb – September 8
 RamFYI – Week of September 8
 Press release for Collegian
 Feedback

 [email protected]
 Comment drop-box at
mail.rams.colostate.edu
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Support & Training

User Support:
http://mail.rams.colostate.edu
 Links to Google-maintained documentation
for each application
 Links to local FAQ
 CTSS staff training in progress
Administrator Support: 24x7
 Faculty/staff training:

 After opt-in period
 Launch at PDI, January 2009
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Sunset of Existing Webmail

Fall, 2008
 Those who manage local mail servers provide
web-based access (including lamar)
 Provide links on webmail.colostate.edu to those
services
 Process for saving contacts lists exists

February, 2009
 Retire current webmail application
 Webmail.colostate.edu will exist for the
foreseeable future as pointer to local web-based
mail servers
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A Huge Thanks
The students (particularly, UTFAB)
 Randy Miotke, ACNS
 Shawn Becker, ACNS
 Kevin Swab, ACNS
 Jeff Ruch, ACNS

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Questions

Are welcome!
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