PUBLIC SPEAKING BRIEFING NOV 2008 PTK3

Mohd Nawi Derahman 3 rd NOV 2008 PUSAT LATIHAN UTM UTMJB

Briefing 3.11.08

        Why Public Speaking?

Elements of Evaluation (PTK3) Speech Outline - OBC Scope of Assessment Evaluation Form: PTK3 PUBLIC SPEAKING  3 C’s  BODY LANGUANGE  EYE CONTACT FEAR / COURAGE Some common Errors in PS

What is Public Speaking?

Public speaking is a sustained presentation made by a speaker to an audience

Sustained

:

•In a logical sequence •Natural and smooth body movement •Gestures and body language in synchrony

Why Public Speaking?

• PTK - yes - give your best • Personal development - better - that you will be imbibed with the skills for the rest of your life - fish - today, fishing - lifetime eat

What to Look For?

• Audience satisfaction - always them in mind - so PREPARE FOR IT • Best performance - always ready - you may never get the chance again - remember you missed an opportunity because you were shy?? and you ended up saying, even i can do that! I can do even better. But you blew it

What Do we look for?

Assessment criteria

• Speech Contents (Verbal)  Opening 15   Body 70 Closing15 • Non-Verbal Elements

Elements in PS: PTK3

• ICE BREAKER: Interesting and Attention-grabbing

 Introduction to public speaking 

Elements requiring emphasis in speaking development



Ability to introduce a subject well

Elements to observe – TK3

     

What strong points does the speaker already have?

How well did the audience get to know the speaker’s subject ?

Did the speech reflect adequate preparation ?

Did the speaker talk clearly and audibly ?

Did the speech have a definite opening, body, and conclusion ?

What did the speaker do especially well?

Assessment: PTK3

• Opening – Gets Attention • Body – Clear Main points & Logical Organisation • Closing – Effective • Use of Voice – Volume & Fluency • Eye Contact – use of • Facial Expression – use of • Posture – confident & relaxed • Appearance – suitable • Use of Language – pronunciation and clarity

Who will be there?

• You • The Panel of Assessors – General evaluator – Grammarian – Timer – Panel Members • The Audience

Goals of Public Speaking

• Creating

Awareness

– Not just a speech, but a good speech – Potential level of success, up one notch • Fostering

Understanding

– Audience to understand message – Address needs & wants of audience • Generating

Impact

– Not necessarily agree, but must impact your audience – 4 basic emotions to address:

Mad, Sad, Glad, Scared

– Audience: at least experience 1, preferably more • Motivating Your Audience to

Take Action

I TAU

MSGS

Sample Speech Outline

– –

B. Body

• 1st point – Statement of fact – Supporting material • 2nd point…. Repeat..

–

A. Opening

• Captures audience attention • Leads into speech topic

C. Conclusion

• Review or summary • Call to action or memorable statement 3 x marks

1. Speech body

should contain at least

3 main points

2. Each point should be

clearly stated, illustrated, and supported 3. Do not assume

audience is familiar with your topic

4. Devote similar amount of time to each

point – none is less important

Briefing 3.11.08

        Why Public Speaking?

Elements of Evaluation (PTK3) Speech Outline - OBC Scope of Assessment Evaluation Form: PTK3 PUBLIC SPEAKING  3 C’s  BODY LANGUANGE  EYE CONTACT FEAR / COURAGE Some common Errors in PS

Successful public speaking consists of 3 elements: 3 C’s

1. Content

Your message must be packed with practical information, presented in a memorable and entertaining way.

2. Confidence

You must believe that your speech can make a difference.

3. Connection

You must be able to make a connection with the audience so that they respect you, admire you, and are willing to learn from you.

The Five "Musts" to Being an Effective Presenter

• Practice out loud • Gesture • Make eye contact • Pause between points • Visualise your success

Stage Scope

PTK 3

Ice Breaker:

Introduction

* Interesting *Attention – grabbing

Time: 6-8 mins •Introduction to public speaking •

Elements requiring emphasis in speaking development

•

Ability to introduce a subject well

Topics: Introduce; -yourself -your organisation -your family -your hobby -your boss -your country ** - Toastmasters Evaluation Use Speaker’s Evaluation Form (Level 3) Elements to observe •

What strong points does the speaker already have?

•

How well did the audience get to know the speaker’s subject ?

•

Did the speech reflect adequate preparation ?

•

Did the speaker talk clearly and audibly ?

•

Did the speech have a definite opening, body, and conclusion ?

•

What did the speaker do especially well?

6.

7.

8.

OPENING

1.

Gets Attention 2.

BODY

Arouses interest 3.

4.

5.

Main points clear Organisation logical Information accurate Reasoning clear Need established Transitions clear PTK3 PTK4 PTK5 PTK6                        

PTK3 PTK4 PTK5 PTK6

SUMMARY

9. Main points summarised clearly

CLOSING

10. Effective

USE OF VOICE

11. Pitch varied 12. Rate varied 13. Volume varied 14. Fluency

EYE CONTACT

15. Use of eye contact                        

FACIAL EXPRESSION

16. Use of facial expression

GESTURES

17. Natural 18. Varied 19. Appropriate

POSTURE

20. Confident and relaxed 21. Use of movement

APPEARANCE

22. Suitability PTK3 PTK4 PTK5 PTK6                     

PTK3 PTK4 PTK5 PTK6

PROXEMICS

23. Speaks to all listeners

USE OF LANGUAGE

24. Grammatical correctness 25. Correctness of pronunciation 26. Quality of word choice 27. Clarity of speech 28. Creativity of word choice Total No of Elements      12    21     25      28

Body Language

•

Uneasy or anxious

– walking out to give a presentation – the speaker being the center of attention – feeling of vulnerability, to head a group, large or small •

Your objective

should be to

look relaxed

, & to not let the anxiety show. "Never let 'em see you sweat" •

The positive aspects to body language

advantage: – stance – posture can be used to great – facial expressions – arm movements

Perfecting Body Language

•

Grooming

– Very important.

–

show a smile

as you come to center stage and as you are introduced. – you may feel especially nervous at this time, but

stay focused on your appearance

, your audience is checking you out.

• If you have a

podium

, – do not be tempted to use it

as a prop, leaning

on it in any way. This conveys a weakness

• Maintain eye contact with your audience, but spread it around – Nothing worse for an audience member sitting off to the left, say, who gets the impression you are

speaking solely to the center tables

. – Make eye contact with each individual in the room often, and

stay focused long enough that each feels

you are talking to them as individuals. 3-5 seconds • Do not pace – This often

relieves tension

speaker

but is distracting

for a for the audience. – If you must

roam

, do it when you are injecting humor or at points of departure say at question time.

•

Head and face are your key expression amplifiers

– With appropriate movement and expressions of the face

add emphasis

where needed. – An exaggerated eyebrow lift or the removal of eyeglasses, e.g. the appearance - your realization of the importance of the particular point being made. •

Voice Tone, Volume and Pace

– Never in a monotone. – Always deliver

slowly

, though not too slowly. – Speak at about

80%

of the normal pace.

– At points needing

emphasis

, go even slower and repeat the key sentences.

–

Raise

your voice level

a little amplification

or at moments requiring

emotional content

. – And again,

volume

.

repeat

what you say

when needed

using

slightly different words and different pace and

–

There's full meaning in the word monotony. With your body parts, tonal range, volume and changes of pace you can make reading the telephone directory interesting, for a while.

EYE CONTACT

• •

Eye contact is one of the most important skills to master, to be confident and personable.

– – – – – –

Start by watching others

. Some people

dart around the room

, some people

look at their slides or the ceiling

, and some people

look at the tables in front of their audience

. Confident speakers

look right at the people they are speaking to

, deliberately and smoothly. Practice making eye contact for them feel uncomfortable.

3-5 seconds per person

, long enough to really connect with them, but not long enough to get "stuck" or make Think of sending your energy and your words out to your audience members, one at a time. Don't forget to connect with everyone-those in the front, the back and the sides of the room.

A great way to practice eye contact is to practice your presentation in a meeting room, looking at all the chairs, one at a time, for three to five seconds each.

It takes time and practice to learn any new set of skills, and learning how to present successfully is no exception. But the good news is this: the more you practice these techniques the easier they will become, and the sooner you will be speaking with confidence and credibility.

Courage & Confidence

c.f. Fear, fright, Dale Carnegie • Once fear is conquered – impressive poise and self assurance • Executive skills increase – Due to expressiveness and confidence • Public speaking – nature’s own method of overcoming self-consciousness and build up courage and self-confidence – speaking in public makes us come to grip with our fears

Facts

1.

2.

3.

4.

You are

not unique

in your fear of speaking in public A certain amount of stage fright is

useful

!

Many professional speakers admitted that they

never completely lose

all stage fright The chief cause of fear of public speaking is due to your being

unaccustomed

to speak in public

Chief cause – unaccustomed to.

Solution: 3 P’s

• “Fear is misbegotten of ignorance and uncertainty” – Some people never did – Beginners – complex series of situations • Solution :

P

ractice,

P

ractice,

P

ractice – Then public speaking can be made a

JOY

, not agony – Create a record of successful speaking experiences – a repertoire

Never

Memorise a Talk

• Do not memorise a talk, word for word • All our lives we have been speaking spontaneously. – We

haven’t been thinking of words

. – We have been

thinking of ideas

– If our

ideas are clear

as the air we breathe , the words come as naturally and unconsciously • Memorised talk will be

mechanical

– it comes from memory, not from the heart

The Five "Musts" to Being an Effective Presenter

• Practice out loud • Gesture • Make eye contact • Pause between points • Visualise your success

TIME

• Time is

very important

– One of the lessons to be practiced – expressing a thought within a specified time • Time PTK3&4:

6-8 minutes

: 6-minimum, 7-intermediate, 8 warning,8+(30sec) – disqualify • Time PTK5&6:

8-10 minutes

: 8-minimum, 9-intermediate, 10 warning,10+(30sec) – disqualify

IMAGE

• It is important to be aware of the image you project, for only then can you work on your strengths and weaknesses to create the best you.

• Your image includes the following components:  Self concept   Standards of excellence Personal attitudes  Etiquette   Verbal communication skills Body language   Paralanguage (How you sound) Appearance