Transcript Federal Programs 101

Overview of Federal Programs
Presented by:
Maria Garcia
[email protected]
Regional Coordinator
Division of Federal Programs
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PA Department of Education
 Division of Federal Programs
333 Market St. 7th Floor
Division of Federal Programs
Harrisburg, PA 17126
Tel : (717) 783-2193
Fax : (717) 787-8634
Follow these links to find our page:
www.education.state.pa.us
Click link - Programs (on left)
Click link- Programs D-G (on left)
Click link- Federal Programs (on left)
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Workshop Goals
 Provide an overview of the
primary programs
administered by the
Division of Federal
Programs.
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DFP Structure
 Five Teams – Entire State –
Members on each team include:
Two Regional Coordinators
 Program and Fiscal Questions
 One Administrative Technician
 E-grants
 Final Expenditure Reports
 Budget Revisions
 One Administrative Support Person
 General Questions
 One Point of Contact for Each School District

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DFP Contacts
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Team # 1
 Regional Coordinator/ Supervisor
 Vacant
 Administrative Technician
 Kelly Iorfida

(717) 783-6543 [email protected]
 Administrative Support
 Karen Trissler

(717) 787-7278 [email protected]
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Team # 2
 Regional Coordinator/ Supervisor
 Norma Hull

(717) 783-7790 [email protected]
 Regional Coordinator
 Virginia Baker

(717) 783-9164 [email protected]
 Administrative Technician
 Yvonne Cobb
 (717) 783-6907 [email protected]
 Administrative Support
 Lennette Wilson

(717) 787-7372 [email protected]
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Team # 3
 Regional Coordinator/ Supervisor
 Donald McCrone

(717) 783-6902 [email protected]
 Regional Coordinator
 Tucker McKissick

(717) 783-3381 [email protected]
 Administrative Technician
 Tracy Rapisarda
 (717) 787-7117 [email protected]
 Administrative Support
 Jennifer Zarefoss

(717) 787-8632 [email protected]
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Team # 4
 Regional Coordinator/ Supervisor
 Cindy Rhoads

(717) 783-9167 [email protected]
 Regional Coordinator
 Jesse Fry

(717) 783-6829 [email protected]
 Administrative Technician
 Barbara Kuhn
 (717) 783-6901 [email protected]
 Administrative Support
 Angela McGeehan

(717) 783-6908 [email protected]
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Team # 5
 Regional Coordinator/ Supervisor
 Maria Garcia

(717) 783-6904 [email protected]
 Regional Coordinator
 J. Erin Derr

(717) 787-7815 [email protected]
 Administrative Technician
 Reba Kansiewicz

(717) 783-6903 [email protected]
 Administrative Support
 Cheryl Watts

(717)787-8631 [email protected]
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Division Administration
 Division Chief
 Susan McCrone

(717) 783-9161 [email protected]
 Clerical/Admin Support
 Phil Cooper

(717) 783-9161 [email protected]
 Federal Funds Manager
 Kelly Gallatin
 (717) 783-3403 [email protected]
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Programs Administered by DFP
Title I of NCLB
Title I, Part A All RCs
Title I, Part D- Delinquent Don McCrone #
Title I, School Improvement Norma Hull
Title I, Neglected Don McCrone #
Title I, Homeless Maria Garcia
Title II, Part A – Improving Teacher Quality Don McCrone
Title II, Part B – Math/Science Partnership Grants Jesse Fry **
Title III – ESL Jesse Fry
Title VI – Rural Schools/Rural Ed Assistance Program Virginia Baker
Title I Nonpublic Involvement Tucker McKissick
Title I, SIG Virginia Baker
** Competitive – Not all LEAs
# LEAs Choose to support these programs/services
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Programs Administered by DFP (continued)
Consolidated Review (Monitoring) Vacant
Parent Involvement J. Erin Deer
Schoolwide Programs Maria Garcia
21st Century Community Learning Centers Cindy Rhoads
Striving Readers/Keystones to Opportunity (KtO) Cindy Rhoads**
Advance Placement/International Baccalaureate Program Erin Oberdorf
Supplemental Educational Services (SES) Erin Oberdorf/Don McCrone
** Competitive – Not all LEAs
# LEAs Choose to support these programs/services
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Communication from DFP
 Penn*Links
 Distribution List – From Regional Coordinator
 Message Board – eGrants
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Meetings with Federal Programs
Coordinators
 April – PAFPC
 May/June – Regional Meetings at
IUs (Individual Districts)
 May – New Coordinator’s Training
 September – New Coordinator’s
Training
 October – Fall Regional Meetings
 February – New Coordinator’s
Training
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Applications
One Application for:
1) Title I, Part A
May Include:
A.
B.
Title I, Part D (Delinquent-LEAs choose to support, separate budget)
Neglected (LEAs choose to support added to Title I allocation)
2) Title II, Part A
3) Title III
Stand Alone for:
Math/Science Partnership Grant (Competitive)
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Applications
 Application will be blank

May copy and paste from previous year’s application –
Must use updated data/numbers
 Different Sessions:
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Consolidated Contact Information
Consolidated LEA Plan (Narrative)
Consolidated Staffing
Title I Program - Includes Budget
Title II Program - Includes Budget
Title III - If applicable
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Allocations
 2013/2014 allocation based on 2010
Census data provided by USDE
 Preliminary at PAFPC or as soon as
USDE makes it available
 Final released in February
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General Information
 eGrants System


Online system for Consolidated Application
Other Reports and Data Collection
 Website: http://egrants.ed.state.pa.us



For eGrants help:
[email protected]
(717) 783-6686
 Need Login/Password to Access


See eGrants Super User in LEA
May contact your Administrative Technician
for help
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Fiscal Reports
 Final Expenditure Report

Submitted online via eGrants



PDE website
DFP – Link
Grant Application – Link to
Final Expenditure Report
found in main menu.
 Quarterly Reports

Submitted online via the PDE
Web Portal/FAI System

PDE website
e-pde webportal Link
Submitted to the Labor,
Education Comptrollers Office.



Questions:
[email protected]

Questions:
[email protected]

DFP Administrative Technicians

Comptroller’s office
(717)787-5506
Failure to submit on time will
STOP PAYMENTS.

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Title I. Part A
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Title I
 Largest federally funded education program.
 Purpose: To help low achieving students
achieve high academic standards.
 Supplemental Educational Assistance

Mainly in Reading & Math
 Two main models for servicing students:


1) Targeted Assistance Program
2) Schoolwide Programs
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Title I Uses of Funds
 Instructional Programs
 In Class
 Pull Out
 Extended Day
 Extended Year
 Pre-Kindergarten
 Summer Programs
 Online Learning
 Take Home Resources
 Tutoring
 Supporting Programs
 Professional Development
 Parent Involvement
 Materials/Supplies
 Technology
 School Choice
 Supplemental Educational
Services
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Reservation of Funds
 Costs to Reserve:


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School Improvement Requirements
Neglected Funds
Administration
Professional Development
Homeless
 Remember!!

The more funds you reserve off the top, the less funds
available to distribute to eligible schools.

Your Title I budget will account for “all” funds including the
reservation of funds.
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Parent Involvement
State Parent Advisory Council (SPAC)
Coordinator:
J. Erin Derr
[email protected]
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Parent Involvement
Requirements
 Parents must be involved in order for LEA to receive Title I
 Set Aside: 1% if Title I allocation is greater than $500,000
95% goes to buildings
Required Annual Meeting
Parent Involvement Policies
Parent Compacts
Annual Planning, Review and Improvement of Program
Parent Right-to-know Notification –
Teacher/Paraprofessional qualifications
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Title II (Part A)
Improving Teacher Quality
Don McCrone
Program Manager
[email protected]
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Title II, Part A –
Improving Teacher Quality
 Funds can be used to reduce class size or to
provide high quality, scientifically based,
professional development in targeted schools.

Target Title II A Funds to schools with
 Largest Average Class Size
 Identified for School Improvement
 Annual Local Needs Assessment
 Hiring Staff
 Professional Development
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Title III
Language Acquisition
Program (ESL)
Jesse Fry
Program Coordinator
[email protected]
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Title III, Language Instruction
for Limited English Proficient
and Immigrant Students
 Program Requirements:
 Increase English proficiency
 Provide high quality professional development.
 Supplement (not supplant) LEAs core ESL instructional
program.
 Source of Funding
 Per pupil allocation based on the number of ELL reported
on the LEP database
 Two pots of money
 1) LEP – per pupil
 2) Immigrant
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Title III – Use of Funds

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Instructional Services
Intensify Instruction
Professional Development
Support Personnel (Aides)
Technology/Educational
Software
Tutorials, mentoring,
academic or career
counseling



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Family literacy, parental
involvement/outreach
Community Programs/services
Coordinated activities with
community based organizations
Curricular materials/supplies
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Title VI (Part B) –
Rural Schools Initiatives
Virginia Baker
Program Manager
[email protected]
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Title VI, Part B –
Rural Schools Initiative
 Two programs
 Small, Rural, School Grant Program
(administered by USDE)

Rural And Low Income School Program
(administered by DFP)
 Purpose: Both programs were designed to help rural
districts that lack personnel and resources to compete
effectively for federal grants.
 Only 34 LEAs Received Rural and Low Income School
Program Grant for 10/11
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Title VI, Part B – Use of Funds
 Small, Rural School
Grant Program
 Funds can be used to carry out
activities authorized under one
or more of the following federal
programs:
 Rural and Low Income
School Program
 Funds can be used to carry out
the following activities:
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Title I, part A
Title II, parts A and D
Title III
Title IV, parts A and B
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Teacher recruitment and
retention
Teacher professional
development
Educational Technology as
described in Title II, Part D
Parental involvement activities
Title I, Part A
Title IV, Part A
Title III
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Federal Programs
Monitoring Process
Vacant
Program Manager
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Federal Programs Monitoring
 Purpose
 Demonstrate compliance with Federal Law and
avoid possible audit exceptions
 The listing of Districts to be monitored for the
2012-2013 are posted on the Federal
Programs web site.
 Monitoring occurs:
 One time during a three-year cycle
 Between January and May on a mutually
agreed upon date.
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Federal Programs Monitoring
 Division of Federal Programs Responsibilities
 Notification letter
 Monitor assignments
 Monitor training
 Preparing for a visit - the key to success!
 District responsibilities
 Make contact with the assigned monitor
 Self-evaluation - Complete the instrument
 Current application and Schoolwide Plans
 Organize Program Data - Documentation!
 All Federal Program Managers should be available
 Have Title I parents available
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Federal Programs Monitoring
 Monitors


Are retired educators
Almost all are retired federal program employees
 Final Approval Letter
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End result of a successful visit
Signed by Division Chief, Federal Programs,
Renee Palakovic
Tangible proof of program compliance with
statutes, regulation and guidance
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Nonpublic School
Participation
Tucker McKissick
[email protected]
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NCLB Programs Requiring Nonpublic
Consultation & Participation




Title I
Title II, Part A (Improving Teacher Quality)
Title III
Title II, Part B (Math/Science Partnerships)
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Nonpublic Participation
 Timely and meaningful consultation during the design and
development of the programs.
 Sign off in eGrants for Title I


Catholic Schools – One sign off
Private/Christian – One sign off per school
 Nonpublic schools may not receive funds (no checks) –
only services.
 LEA maintains fiscal control of all nonpublic funds.
 LEA arranges all nonpublic services.
 Equipment purchased with federal funds for nonpublic
uses remains the property of the LEA
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Identifying Eligible Nonpublic
Children
 In order to be eligible for Title I services in a nonpublic
school –


Child must reside in a participating Title I public school
attendance area AND
Be educationally deprived.
 Students must be selected based on multiple,
educationally related, developmentally appropriate criteria
(poverty is NOT a criteria).
 Exempt:
 Homeless
 Two (2) preceding years in Head Start, Even Start, Early
Reading First, Title I Preschool or Title I Part C (Migrant
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Education).
Nonpublic Involvement in Other
Programs under NCLB
 Nonpublic Schools located within an LEA
attendance area are eligible for services under:

Title II, Part A (Improving Teacher Quality)
 If the LEAs portion of Professional
Development is greater than the amount
allocated through the IU then the LEA needs to
send a check to the IU. Check the
CARRYOVER section under Title II Part A
 Funds for these programs are administered
through the IUs
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Projects – Due dates
July
1) Consolidated Application
Title I A, Title II A, Title III,
and Neglected and
Delinquent, if servicing.
February
School Improvement
Applications.
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Reports – Due Dates – 2012-2013
 November 15 – Comparability

Found in eGrants - Link in the
Consolidated Application.
 December 15 – Neglected and
Delinquent counts.
 Collected by DFP liaison
 December – Staff and Student
Participation Data –
 Via eGrants, Main menu, view
previous years projects, 2011
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Tips for Title I Administrators
1) Learn to view Federal Programs from multiple
2)
3)
4)
5)
6)
perspectives
Seek help from veterans
Tap outside resources
Understand and control your Title I budget
Train your staff and delegate whenever you can
Be visible
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Questions ?
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