Transcript Slide 1

Annual Association Meeting
Student Union Ballrooms
April 7th, 2013
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Agenda
Ice Breaker & Opening
NPC Overview
Recruitment Rules & Structure
Recruitment Do’s and Don’ts
Values Based Recruitment
Closing
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Panhellenic Creed
We, as undergraduate members of women's fraternities, stand for good
scholarship, for guarding of good health, for maintenance of fine
standards, and for serving, to the best of our ability, our college
community. Cooperation for furthering fraternity life, in harmony with its
best possibilities, is the ideal that shall guide our fraternity activities.
We, as fraternity women, stand for service through the development of
character inspired by the close contact and deep friendship of individual
fraternity and Panhellenic life. The opportunity for wide and wise human
service, through mutual respect and helpfulness, is the tenet by which
we strive to live.
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This We Believe
• Fraternity
• Mutual choice
• Fraternities exist because
they:
• Fraternities continue
because:
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National Panhellenic Conference
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What Is NPC?
• NPC is made up of 26 member
organizations that each have one
vote no matter their size.
• Founded in 1902
• Headquarter in Indianapolis
About NPC
All NPC member groups promote each
member’s development and learning
by:
•Positively affecting intellectual development
•Instilling the values of their organizations and their host
institution
•Developing leadership skills and abilities
•Developing positive relationships (brotherhood/sisterhood)
•Developing citizenship through service and outreach
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About NPC
• The NPC Board of Directors
– Delegate from each member group
• The Executive Committee
– Chairman (in rotation)
– Vice chairman (in rotation)
– Budget and Finance Committee chairman (appointed)
– Alumnae Panhellenics Committee chairman (appointed)
– College Panhellenics Committee chairman (appointed)
• Our Panhellenic is connected to NPC through the area
advisor.
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Our Role in Panhellenic
• Each Panhellenic woman on campus is a
member of the Panhellenic Association.
• Responsibilities of every Panhellenic woman:
– Promote sorority life to potential new members.
– Build cooperative relationships and friendships
with other Panhellenic women.
– Represent NPC and her fraternity with high
standards and integrity in her college community
and beyond.
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NPC Policies
• Unanimous Agreements
– Since 1902, the member groups of NPC have
unanimously agreed to pursue certain procedures
and ethics, which lead to orderly and ethical conduct.
– Each inter/national president signs the Unanimous
Agreements indicating that every alumna and
collegiate member will abide by and honor the
Unanimous Agreements.
– These agreements must be incorporated into College
Panhellenic and Alumnae Panhellenic procedures
and are binding on all chapters of NPC member
groups.
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NPC Policies & Best Practices
• Policies
– Policies are standards and procedures created by NPC vote,
usually to address recurrent problems or operating issues that
local Panhellenics face.
– An effective Panhellenic adopts and implements the resolutions
that are relevant to the efficient operations of the organization.
• Best Practices
– Best practices are procedures formulated to help local
Panhellenics and their member chapters achieve the
greatest success.
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Panhellenic Executive Board
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Mission Statement
We, the women of The University of Akron Panhellenic
Association, stand for dedication to each other through
cooperative sisterhood. We strive to uphold the values of
scholarship, leadership, civic engagement, and ritual. We
will devote time and resources to the development of every
chapter and individual while fostering friendly relations to
unite our chapters, our community, our campus, local
communities, and beyond.
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Code of Ethics
We, the undergraduate Members of women’s fraternities at The University of
Akron agree to:
A. Promote honesty, respect and sisterhood through respectful adherence to
the Unanimous Agreements and all amendments established by the
National Panhellenic Conference.
B. Uphold and demonstrate the Panhellenic Spirit in thought, word, and action
through our chapters as well as individual members.
C. Recognize friendly relations with all collegiate women, realizing the
importance of creating and building friendships.
D. Adhere to the relationships between the chapters and with the College
Panhellenic Council in order to establish a process more conducive to
timely and efficient management of information.
E. Avoid disparaging remarks about the fraternity or college woman and avoid
publicity on Panhellenic matters that are not properly the concern of nonmembers.
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President
Gabrielle Dimengo
• Liaison of Panhellenic Association to the rest
of the community
• Responsible for all matters dealing with the
Panhellenic Executive Council
• Chairperson over council and executive
meetings
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VP Administration
Allison Hershner
• Responsible for all council matters regarding
finance
• Promotes scholastic excellence through
roundtables, etc.
• Record minutes during PHC council and
executive meetings
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VP Recruitment
Amber McCune
• Prepares and distributes current copies of
recruitment rules
• Responsible for Recruitment Registration
• Works closely with Rho Gammas and VP
Membership to assists PNM’s during
recruitment process
• Holds weekly Recruitment Task Force meetings
• Organizes the overall recruitment theme and
public relations logos
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VP Membership
Allie Ash
• Recruitment Guide (Rho Gamma) interview
process and trainings
• Serves as member of the recruitment team
• Fun fact as council meetings
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VP Communications
Melanie Kerns
• Promotes all Panhellenic Sponsored Events
• Regularly monitors chapter websites
• Oversees Coordinator of Records, currently Lauren
Ferrito
• Manages PR through various social media including:
–
–
–
–
–
Facebook
Twitter: UofA_PHC & UAWomenGoGreek……Follow us! 
OrgSync
Newspaper
Website
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VP Judicial Affairs
Shannon Francis
• Presides over judicial board hearings
• Trains delegates on judicial board
• Reviews grievances to ascertain validity and
jurisdiction
• Issues infractions and enforce sanctions
• Monitors intramurals & code of conduct cards
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VP Risk Management
Leah Anthoney
• Educates chapters on risk management
• Authority on the Social Event Policy
• Organizes and implements one risk
management program per semester
• Hold roundtables with social and risk
management chairs of each chapter, per
semester
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VP Community Relations
Kristin Forkapa
• Responsible for planning and implementing
Panhellenic sisterhood events
• Oversees the Community Service Coordinator:
Kellie Noe, and the Philanthropy Coordinator,
Rachel Hurtt
• Promotes events and fund raising supporting our
selected philanthropy, ACCESS women’s
shelter in Akron.
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National Panhellenic Chapters
The University of Akron
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FOUNDED
May 15, 1851 at Wesleyan Female College
as the first secret society for college women
MASCOT
Lion
COLORS
Azure Blue and White
MAGAZINE
The Adelphean
FLOWER
Woodland Violet
PHILANTHROPY
Ronald McDonald House Charities
more than a ritual or a symbol;
that it is a way of life...”
“I believe that my sorority is
- Alpha Delta Pi Creed
• Founded: Syracuse University on May 30, 1904
• Colors: Red, buff and green
• Flower: Red and buff roses
• Magazine: Alpha Gamma Delta Quarterly
• Philanthropy: Diabetes Education and Awareness,
Alpha Gamma Delta Foundation
Vision Statement:
Inspire the Woman.
Impact the World.
Alpha Phi Fraternity
•
•
•
•
•
Founded: Syracuse University on Oct. 10, 1872
Colors: Silver and bordeaux
Flowers: Forget-me-not and lily of the valley
Magazine: The Alpha Phi Quarterly
Philanthropy: The Alpha Phi Foundation
The Foundation’s mission is to raise and award funds for programs that
advance leadership development, encourage academic excellence, improve
women’s heart health, support sisters in need and educate about the value
of philanthropy.
Alpha Phi Creed
I believe in my Fraternity.
I believe in the friendships formed in the springtime of my youth.
I believe in its high ideals which lift me up beyond myself.
I believe in its earnest drive for good scholarship, moral character, and genuine culture.
I believe in it as a shrine of international sisterhood wherein I may find love and
loyalty, sympathy and understanding, inspiration and opportunity.
I believe in it as a creator of good citizenship, helping me to do my work well, to live in
harmony with others, and to serve my country and to trust in God.
I believe in my Fraternity. I believe in Alpha Phi.
~Annette Holt Hitchcock
(Pi-North Dakota) 1912
Delta
Gamma
Delta Gamma Fraternity
• Founded: Lewis School in
December 1873
• Colors: Bronze, pink and blue
• Flower: Cream-colored rose
• Magazine: Anchora
• Philanthropy: Sight
preservation and assistance to
those who are blind and visually
impaired
Delta Gamma’s primary purpose is to create an
environment for its members in which lasting
friendships are established and in which members find
the processes, the experiences and the disciplines that
will stimulate clear thought.
Its aim is to foster an atmosphere in which women
will develop a deeper love and consideration for
mankind, a more profound understanding of the
purpose of life and a basic wisdom upon which to
build their lives.
Aspire to Be
Kappa Kappa Gamma Fraternity
Founded:
Oct. 13, 1870 at Monmouth College
Colors:
Dark and light blue
Symbols:
Owl, Golden Key and Fleur-de-lis /
Iris
Magazine:
The Key
National Philanthropy Partner:
RIF – Reading Is Fundamental®
Mission Statement
Kappa Kappa Gamma is an organization of women, which seeks
for every member throughout her life bonds of friendship, mutual
support, opportunities for self-growth, respect for intellectual
development, and an understanding of and an allegiance to
positive ethical principles.
Video
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Formal Recruitment Structure
The University of Akron
Kappa
Kappa
Gamma
Delta
Gamma
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Alpha
Phi
Alpha
Gamma
Delta
Alpha
Delta PI
Recruitment Schedule
S
1 M
2
Labor DayNo Classes
S
8 M
9
T
Sorority
101
11am-1
pm
T
3 W
4 TH
5 F
15
M
16 T
Bid Day
1:30 pm
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S
7
13 S
14
Recruitment Recruitment
Orientation Orientation
3-5 pm
6-7 pm
ICS CLOSES
8 pm
10 W
11 TH
12 F
Sisterhood Sisterhood
Round #1 Round #2
4-8 pm
5-10 pm
S
6
17 W
18
TH
19
Philanthropy
Round
5-10 pm
Preference
Round
F
S
20
6-10 pm
21
Sunday & Monday
Sisterhood Rounds
• Similar to our previous open house rounds, this will be a PNM’s first
experience of recruitment.
• PNM’s are required to attend ONLY one sisterhood round, Sunday
September 8th or Monday, September 9th.
• Sunday’s Sisterhood Round will be held from 4-8 pm.
• Monday’s Sisterhood Round will be held from 5-9 pm.
• They will travel to all 5 houses with their Rho Gamma groups to
attend 30 minute parties at each house.
• A list will be delivered to you on Sunday before the rounds begin.
• This is the only MAJOR change that has occurred since we’ve
formalized recruitment.
• Chapter lists will be due in ICS on Tuesday, September 10th by 11:59
pm
• Questions?
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Tuesday, Wednesday, and
Thursday… OFF
• Chapter members will have Tuesday, Wednesday,
and Thursday off during Formal Recruitment.
• Rho Gamma Groups will be utilized in order to keep
PNM’s interested in recruitment.
• PHC also plans to collaborate with ZPN to plan an
inflatable fun day.
• Study tables in the library, dinner with Rho Gam
groups, and the ZPN inflatable party will keep the
PNM’s occupied.
• Questions?
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Friday, Philanthropy Round
• Philanthropy Round will begin at 5 pm on
Friday, September 13th. It will be conducted in
the same way that it always has been.
• Chapters will receive their list of PNM’s
before each 30 minute party.
• PNM’s will travel with their assigned groups,
similar to previous years.
• Chapter lists will be due in ICS on Saturday,
September 14th by 11:59 pm.
• Questions?
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Saturday, Preference Round
• Preference Round will begin at 6pm on Saturday,
September 14th.
• It will be conducted in the same way as we have in
previous years.
• You will receive your list before the rounds begin
and they will be 45 minute parties.
• PNM’s will travel in their assigned groups, similar
to previous years
• Chapter lists will be due in ICS on Saturday,
September 14th by 11:30 pm.
• Questions?
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Sunday, Bid Day
• Bid Day will begin at 1:30 pm on Sunday,
September 15th.
• We will follow our usual agenda of having the
PNM’s meet in the Student Union at 1:30. Rho
Gammas will reveal their letters, bid cards will
be passed out, and the PNM’s will be sent to
the chapters around 2:30 pm for the fun to
begin!
• Questions?
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2013 Formal Recruitment Rules
The University of Akron
Kappa
Kappa
Gamma
Delta
Gamma
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Alpha Phi
Alpha
Gamma
Delta
Alpha
Delta PI
Unanimous Agreements
NPC member groups exist
as women-only private
social organizations. We
believe that the right to
enforce such membership
restrictions is rooted in the
freedom of association
protected by the First
Amendment of the U.S.
Constitution.
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• 1. The women’s fraternities of the
National Panhellenic Conference
have the right to confine their
membership to women and shall
defend their right to exist as singlesex organizations.
• 2. Auxiliaries. Each College
Panhellenic shall denounce the
participation of undergraduate
Panhellenic women in auxiliary
groups to men’s fraternities.
• 3. Men’s Recruitment. Each College
Panhellenic shall denounce the
participation of undergraduate
Panhellenic women in men’s formal
recruitment.
No Frills Recruitment
• What do you think this
means?
• What is an example of this?
No Frills Recruitment
• Abiding by the budget
• A chapter should not be purchasing special recruitment outfits
(identical t-shirts are acceptable if purchased for something other
than recruitment i.e. philanthropy t-shirt)
• Wearing your badge is encouraged
• All decorations should be confined within the chapter house
• No gifts should be given to potential new members until she
accepts her bid
– Favors, food, poems, letters, notes, clothing, etc.
– If a PNM walks out with a napkin it’s alright DON’T CHASE HER FOR IT
• The use or reference to alcohol is prohibited
• The use of men is prohibited during ALL recruitment rounds and
also Bid Day
• These rules apply to all Greek Life recruitment events
Serve the whole Greek
community NOT just
yourself. When you
accepted your bid YOU
accepted the
responsibility to hold
yourself to a higher
standard!
Do Good
Union Hand In Hand
Tradition of Leadership
We Live For Each Other
Inspire the Women Impact the World
Eligibility to Participate in Sorority
Recruitment
•
•
•
•
Full time student (12 credit hours at least)
High school GPA- 2.60
Cumulative College GPA – 2.25
Registered for recruitment on or before
September 5, 2013 by 8:00 p.m.
– ENCOURAGE PNMS TO REGISTER
BEFORE AND VISIT ALL FIVE HOUSES
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QUESTION
Who at the University of Akron is a
Potential New Member?
ANSWER
• Any women at the University of Akron who is
enrolled and eligible according to college
Panhellenic Association requirements
– This could be your best friend who is not going
through recruitment but is still considered a PNM
– During formal recruitment ONLY ACTIVE
members should be talking to PNMs. Alumnae
and National Sorority Representatives may help
with recruitment (behind the scenes) but
SHOULD NOT be talking to PNMs.
Did you know??
• From August 1, 2013 to September 16, 2013
no sorority members including new members
and Alumnae may visit a PNM in her place of
residence and no PNM shall visit a women's
chapter house or auxiliary house.
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HOT BOXING … ouch!
(n+1)
• This means that for “n” amount of PNMs
there should be 1 more active
• Ex: 3 PNMs can talk to at most 4 actives
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Bid Promising
• Don’t
• There shall be no promising of bids
directly or indirectly through conversations
or texting, Tweeting, Facebooking, etc.
• Here is an example of bid promising…
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How should you talk to a PNM in
public?
• You speak casually and briefly
• Converse with PNMs just as you would with
Rho Gammas
• How can we all eliminate the awkwardness of
talking to a PNM outside of chapter walls?
– Everyone join in and promote Greek Life
– Sit together in the Union to promote PHC unity
– Be conscience of your actions and word choice
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What do you think Strict Silence is?
Strict Silence
• This is period in which there will be no
conversation or contact between women
sorority members and PNMs.
• Verbal, written, printed, or text message
communication between the PNMs and
sorority members, new members, or
Alumnae.
• This is observed from the end of the chapters
last event and when she accepts her bid!
– September 14th (preference round) and
September 15th (Bid Day)
How can you paint the rock during
recruitment?!
• WHICH ONE?
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@ElectronicRules
• There will be NO electronic contact with a PNM
during formal recruitment (Facebook, Twitter, etc.)
• From August 1, 2013 to September 17, 2013 all
active chapter members MUST MAKE THEIR
FACEBOOK, TWITTER, FOURSQUARE, etcAVAILABLE TO ONLY THEIR FRIENDS.
– You may not ask ANYONE to be your friend and you
may not accept requests to be your friend.
#GoGreek
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Did you know?
• All sororities have to spend at or under $1,500
on recruitment…
Rho Gammas
• Who are the Rho Gammas from YOUR
chapter?
• Make sure you disaffiliate from them
beginning August 16, 2013!
• How should you act around a Rho
Gamma?
– Here is an example…
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Ethics
• Actions and words of ALL active members
(THAT’S YOU), alumnae, recruitment
counselors, recruitment team members
and Panhellenic Association executive
members must demonstrate:
– Courtesy
– Respect
– Maturity
Towards Panhellenic chapters!
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Ethics
• All members will be held responsible for
knowing the recruitment rules and
procedures as well as the National
Panhellenic Unanimous Agreements
during formal recruitment
– Which is why we just spent 30 minutes
discussing them!
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Ethics
• All communication among actives,
alumnae, and recruitment counselors
regarding Panhellenic recruitment and or
sorority membership will ….
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Will be non-competitive in spirit
Will be based on personal, first
hand experience.
Will not consist of negative
remarks or attitudes towards other
chapters.
Will not include gossip or rumor.
Will not involve discussion of any
PNMs status in the recruiting process.
The shield is a protective influence for our entire membership.
A lamp denotes leadership, scholarship and enlightenment.
The laurel wreath signifies victory, or achievement of ideals.
While the sword piercing the wreath indicates willingness to
fight for ideals, symbolizing, too, penalty of obligation; also
bravery, achievement and discipline.
The mantling surrounding the shield is the protecting cloak that
education gives us, and a protective influence of organization.
Thus there in the mantle is inscribed the name of the National
Panhellenic Conference.
The Do’s and Don’ts
of Sorority Recruitment
How to help PNMs feel comfortable
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Panhellenic Recruitment
O We are responsible for the FUTURE of
our community not just a single
sorority
O Be PROACTIVE (PNMs came to you
now you must go to them)
O Recruit women with VALUE (evaluate
what your chapter’s values are)
Breaking It Down:
DID YOU KNOW????
Formal Recruitment is only 1/5 of the way to meet PNMs
15%
15%
have no desire.
will show up, no
matter what.
70%
are on the edge!
Be PROACTIVE!
WE WANT YOU TO BE
INVOLVED!!!
O 5 for 5 drives
O Involved members of other
organizations
O Reverse tabling at RooFest
O Promote Facebook & Twitter
Be PROACTIVE!
GET NAMES
"Sororities symbolize all that
we wish to accomplish in our
lives. They represent the
struggles we all face as we
grow. Why we cling to them no
one can explain, but in the
end, we are all stronger for it."
~ Unknown
Chapter Recruitment
O They’re in, now what?
O Be NORMAL
O Recruit women with VALUE
Be Informed!
Every member should know the general
facts about your chapter.
Colors
Founders
Service events
Philanthropy
Founding dates
Motto
Greek-wide events
If you want the PNMs to be passionate, they
need to believe you are passionate, too.
2 EARS, 1 MOUTH
Listen twice as much as you talk!
PNMs will feel more confident
about the conservation if THEY
do MOST of the talking!
The Feel, Felt, Found Model
She says, “My parents do not think that I should join a
sorority this year.”
Your response could be:
FEEL:
FELT:
FOUND:
“I understand how
you feel. Sometimes
parents do not
understand what
being in Greek Life
really means.”
“I felt the same
when I went
through recruitment
because my parents
were uneasy about
me going through.”
“What I found is
that when I sat
down and talked to
my parents about
what being in a
sorority really
intailed they were
more accepting of
my decision.”
Act Like It’s An Interview…
Conversations should:
O Have clean language
O Provide information
O Be casual
Avoid the 4 BPs:
O Boys
O Bars
O Politics
O Partying
Content Sales!
PURPOSE
VALUES
MISSION
“What do
you enjoy
doing?”
“How do you
this? Why do
you do it?”
“What do you
want to be a
part of in
Greek Life?”
(Relate these
things back to
what you can do
in Greek Life)
(Relay your
chapters values
here)
(Give relatable
feedback to make
a connection)
Things to Mention
Sell future benefits!
Commitments
O Throughout college
O Some events are
O As an alumnae
mandatory
O New Member
programing
O Dues
Keep them informed
about what joining
really entails!
O “A lifetime of
membership”
It’s all about what the
PNM can gain by
joining Greek Life!
Recovery from Bad Questions, pt. 2
Sh e ju st sa id W H A A A AT ? !
Question:
Answer:
O “So what Fraternity
O “We hang out with all
do you guys hang
out with the most?”
O “So I’m going to
get a bid from you
guys tomorrow
morning, right?
O “We work on a mutual
Sororities and Fraternities
equally by having socials
and precipitating in their
philanthropy events.”
selection process so
you will not know until
tomorrow where you
will get a bid from!”
Alright.. LISTEN UP!
BUMPING: Some people have it down,
some people do not.
O If it’s done well, you
shouldn’t notice it.
O If it’s done poorly, it’s
AWKWARD.
O Signaling should be
done discreetly and
minimally
O Always end the
conservation with a
goodbye before leaving
O Focus on the PNM, not
the person you are
waiting for.
O Reference a personal
connection to the
person bumping you
O Fill them in on the
conversation
Values-Based Recruitment
Criteria
Conversation
Behavior & Expectations
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Criteria
“Rush Crushes”
“Cute”, “Nice”, and “Fun”
How do you quantify these girls?
Use your values to identify qualifications for
membership
Leaves little room for personal interpretation
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#RSM
Conversation
What We Do Now…
What We Should Do
Now!
 Figure out why
they chose their
major.
 What do you like to
What does this say about them?
 Ask what their
major is. 50 times.
do for fun?
 Do you watch
Pretty Little Liars?
I am obsessed
with show!
 When was a time
you really stepped
up as a leader?
 What interests you
in joining a
sorority?
Recruiting for Quality & Quantity
• Purposeful, focused conversations
• Demonstrate and inform what we value as a
community
• How has sorority changed your life?
• The saying “We want quality, not quantity” gives us
an excuse not to get the numbers we want.
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#RSM
Behavior & Expectations
Members
that don’t
show up to
anything?
Phrases like
“You get our
what you put
in”
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Instead,
“This is
what we
want out of
our
members”
Share all
information
prior
#RSM
What are we saying about
ourselves to the community?
#UAssociationMeeting
#RSM
#TSM
To someone not in Greek Life, all of our
letters look the same. So why not work
together to get rid of the bratty, nasty,
shallow, party girl stereotype they see us
as. I'm not saying don't have a good time, but
next time instead of retweeting a #TSM, think
about retweeting a #RealSororityMove these tweets show the true meaning of
sorority. It may seem small, but its the small
things that always make a huge difference.
Closing
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#RSM