Transcript THE PARISH OF THE NATIVITY OF THE LORD

THE PARISH OF THE NATIVITY OF
THE LORD
Parish Open Meeting Friday
6 March 2015
ORDER OF THE EVENING
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WELCOME
FR AARON SPINELLI - OPENING PRAYER
FR CHRIS SPAIN – MODERATOR
RONAN O’ CALLAGHAN – CHAIR FINANCE COMMITTEE
MIKE PHILLIPSON – 17th REIGATE SCOUTS GROUP
ARTUR SKOWRONSKI – PARISH ACCOUNTANT
RICHARD PIETRUSZEWSKI – FACILITIES MANAGER
THANK YOU
INFORMAL Q&A
Opening Prayer – Fr Aaron
Fr Chris Spain – Staffing Report
Human Resources
• Peter Woodford – Consultant (e.g. Assists clergy with
interviews, appraisals)
Payroll
• Out-sourced to “The Wholebusiness”, diocese
recommended agency with the very able assistance
of Peter Sharples
Staff on Diocesan Contracts
• Two Parish Secretary/Administrators
• Four other on payroll e.g. minibus driver
Fr Chris Spain – Staffing Report
Self-Employed Contracted Staff
• Facilities Manager & Accounts Manager
External Contract
• Poppies of Reigate (Clean presbytery)
Volunteers
• Many volunteers (e.g. parish sisters, chair of
finance committee, accountant, Safeguarding
Representative)
Finance Committee – Ronan O’Callaghan
(Chair)
• Members appointed by moderator for set
term (Rep’s from all 3 churches, Fr Aaron or
Chris also attend)
• Terms of Reference set out in “Parish
Administration Manual” (e.g. Financial
stability, Figures balance, Up to date records).
• Meet current every 2 months with set agenda
with accountability to parishioners and
Diocese
New Hall Developments
Both halls operational
• St Josephs – March 2013
• Holy Family – July 2014
Investment
• £3.5m combined build costs incl fees
Funding
• £1.9m land sale (Old hall sites)
• £1.6m land sale (Woodhatch)
• £0.3m parishioner donations
NEW SCOUT HALL UPDATE
MARCH 2015
Reminder of what’s being built
Front elevation
Reminder of what’s being built
Ground floor
Reminder of what’s being built
First floor
How far have we got
16th December 2014
How far have we got
6th March 2015
Some questions (and answers)
• But you’d said you’d be finished by September
last year…December last year…February this
year….what’s gone wrong?
– 6-month delay finalizing the lease
– Consequential delay in engaging sub-contractors
– Consequential delay in supply of key materials
– Discovery of undocumented rising main
– Now building in winter
Some questions (and answers)
• So when do we expect to finish?
– Expecting to hand back storage and garages
to Parish in April
– Expecting the hall ready for use from
September
– Contingent on weather
Some questions (and answers)
• Is the delay caused by lack of funds to
complete?
–NO!!!!!
– Actual cost within 1% of original max. estimate
– Have had to fund two other unbudgeted costs
• £20K additional legal and professional fees
• £15K additional structural steel
PS!
Accounts – Artur Skowronski
1. Introduction
2. Key Financial Numbers
 Surplus/(Deficit)
 Assets and Liabilities
3. Total Unrestricted Cost
4. Total Unrestricted Inflow
5. Offertory
6. Thank you
Key Financial Numbers
Total Asset £159.7k
PNL
Maintenance
2%
Loans To Others
25%
PNL Main
31%
PNL
Development
42%
Total Liability £33.7k
Agency
Collections
23%
Sundry
Creditors
15%
Borrowing From
Others
62%
Total Unrestricted Cost £314.7k
Personnel
24%
Transfers to Diocese
20%
Schools
3%
Travel
3%
Liturgy & Pastoral
7%
Fundraising Costs
0.2%
Establishment
15%
New Hall
18%
Property - Parish
2%
Repository Costs
1%
Domestic
3%
Office
4%
Total Unrestricted Inflow £344.3
Other
7%
Rents
25%
Offertory and Collections
55%
Tax Rebates
11%
Donations
2%
“Other” Inflow includes: Donations, Fundraising, Bank interest, Repository, Chaplaincy, Grants
Thousands
Offertory
£70
£60
56
60
59
Weekly Donations
£50
£40
2012
£30
26
26
2013
25
2014
£20
14
12
11
£10
£0
St. Joseph
H. Family
St. Teresa
Thousands
Monthly Donations
£120
97
£80
94
91
Monthly Donations
£40
£0
2012
2013
2014
Properties – Richard Pietruszewski
PNL Centres
• Multi use centres built for the Parish
Community by the Parish Community
• St Joseph’s, operational since March 2013
• Holy Family, operational since July 2014
• St Teresa’s Community Rooms
• 3902 bookings processed to date from 600
Individuals or organisations
Many bookings are funded by the Parish
Outside Organisations
• We work to attract educational or service and social
Outside Organisations based organisation
• NCT, KAG Advocacy, Virgin Life, Reigate and Redhill
Society, Catenians, Redhill Counselling Centre, CoWorkers of Mother Theresa, Workers Education
Association, Redhill Corps of Drums, Perform, U3A
and Skills Plus Project, Barnardos, Stripey Stork,
Slimming World, Raven Housing Trust,, Savi,First
Community Health Care, Merstham Neighbours and
other community groups.
Social Events
• We have hosted over 90 social events with attendance greater than 160
plus
• 6 Business Conferences
• 24 Baptism Celebrations
• 12 Funeral Receptions
• 52 Birthday Parties
• 2 Baby Showers
• Christmas Eve overflow mass live-streamed into the hall for over 100
congregation members
• St Joseph’s is the local Polling Station
• The Federation of Small Businesses is holding its EXPO. at St Joseph’s on
24th April
• Use of the bar at St Joseph’s is strictly limited to booked social events.
Booking
• There is an overlaid booking system
• Part one is the public view, the booking calendar is
live on the Parish website and can be viewed at any
time.
• Part two is a closed administrative system that
produces invoices and reports – plus the statistics we
have shared today
• Bookings can be made by e-mail, mail drop or in
person
Income
• The Centres are managed to ensure that they are self
sustaining – and features a Café that operates as a
social hub and offer refreshment after mass, during
the week and for meetings
• Refreshment, food and bar prices are kept low which
means that costs are covered and income goes to a
central fund to support activities
• All this contributes towards the annual £40,000
operational cost of the centres.
Facilities
• Efficient and cost effective maintenance regime.
• As with most Parish activities – we rely heavily on the
efforts and hard work of volunteers who have
selflessly and quietly fixed and mended when
problems arise
• We have a system of recording of faults and concerns
and note the repairs effected to enable a planned
maintenance and renewals scheme.
Website
• Richard Franklin has added a maintenance
page to the website and this gives contact
details and allows for on line reporting of
Faults and Concerns
• Everyone is encouraged to use this to assist in
building a more complete picture and help
plan for future projects
Quinquenial
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Asset Register
Equipment Register
Approved contractor list
Health and Safety action plans
Contractor work sheets
Health & Safety
• Can you name four things you are not
allowed to do in church?
• THANK YOU