Transcript Contents of “TREC Engagement Kit”

Contents of “TREC Engagement Kit”
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Contents
Design Principles
Invitation Strategy & Invitation
Poster/Advertisement
Facilitator Role Guidelines
Event Designs
1.
2.
3.
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10.
Group of <20 for 1 hour
Groups of 15+ for 2 hours
One-on-one interview
Facilitator Guides
Slide Deck
Form for documenting the meeting
Templates for documenting discussions
Please submit the output from your engagement
session by scanning the templates and emailing them
to [email protected] or sending the paper
templates to
TREC P.O. Box 11641 St Louis, MO 63105-1641.
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
These workshops are designed for . . .
• A culture of participation,
engagement and collaboration
• A feel that is open, welcoming,
upbeat and stimulating
• A structure that is easy to
facilitate
• A process in which it’s easy to
participate
• An outcome that is easy to record
and integrate
• A variety of settings, group sizes
and demographics (including
language and literacy)
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
Invitation Strategy
•
•
•
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•
•
Try to involve a diverse group of
people who represent the future of
the Church
Try to involve people who will be
active in the Church 10 years from
now.
Try to involve people who are
opinion leaders and influencers
(whether or not they hold official
positions).
Try to involve people who are
currently active in the Church, as
well as those who are less active.
Offer to do sessions for groups that
are already meeting for another
purpose.
Combine sessions with social events
or other gatherings
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
Suggestion for Invitation
Dear (Friend, Colleague, Church Member, etc.)
We are very interested in hearing your ideas about
the future of the Episcopal Church. Last year’s
General Convention chartered a Task force to
Reimagine the Episcopal Church. This Fall,
members of the Taskforce are trying to hear from
as many Church members as possible. We are
holding a (1-hour/2-hour) session on (day and
date) at (time) at (location). I would be pleased if
you could join us and the conversation about the
future of our church. Please let me know if you are
interested and available to participate.
Help imagine the future
of The Episcopal
Church
WHO Everyone and anyone who cares about the future of the Episcopal
Church
WHY In 2012, the General Convention created a taskforce to reimagine The
Episcopal Church for the future. Members of the Taskforce want to
hear the memories, hopes and dreams that people have for the
Church. We are meeting with as many people as we can over the next
few months. We will use what we hear to help us shape
recommendations for the Church’s structure, administration and
governance.
WHEN ………………………………………………………….
WHERE ………………………………………………………..
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
The Facilitator’s Role
•
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Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
Create a comfortable, welcoming
environment.
Encourage people to tell their stories
and share their experiences
Listen with appreciation (and no
judgment)
Provide just enough structure to help
people feel secure.
Don’t lecture, explain, argue, rebut,
revise or otherwise get in the way of
people expressing their true feelings.
Help people write legibly on the table
templates.
Gather all the templates from the
tables and send them to the Taskforce
DESIGNS
1-Hour TREC Engagement Design
2-Hour TREC Engagement Design
(for 20 or less people)
(for up to 40 people)
•
Welcome and Overview
•
Welcome and Overview with more time
for mingling
•
Best Memory of The Church
•
Best Memory of The Church with time
for small group discussion
•
Hold On / Let Go
•
Hold On / Let Go with more time for
small group discussion
•
Best Future
•
Best Future with time for group
reflection and discussion
•
What Will I Do To Help?
•
What Will I Do To Help? with small
group discussion
•
Thank You
•
Thank You
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
TREC Engagement Facilitator Guide
Module
1-Hour Design
2-Hour Design
Materials
WELCOME
&
OVERVIEW
8/15
• Everyone mills around quickly to shake hands
and introduce self to everyone else.
• Page 280 of Prayer Book
• Overview TREC purpose and engagement
strategy
• Same design, with 7 more minutes for people to
meet and greet
Slides 1,2
BEST
MEMORIES
15/25
• Each participant reflects for 2m on their very
best memory of The Episcopal Church.
• They briefly share the story with a partner and
come up with 3 words to capture the memory
(5)
• They write the words on a template (3)
• They say them out loud to the whole group,
using a popcorn (spontaneous) process. (5)
• Each participant reflects for 5m on their very
best memory of The Episcopal Church (5)
• They share their stories in a group of 3, listening
carefully to each other (10)
• Individually, they come up with 3 words to
capture the best memories, writing them on a
template (5)
• They say them out loud to the whole group,
using a popcorn (spontaneous) process (5)
Slide 3
Template for
Best
Memories
Engaging Present and Future Members
• Groups
of 3 talk for 10m
about whatChurch
to hold and
The Taskforce
for Reimagining
the Episcopal
• Groups of 4 talk for 15m about what to hold and
MODULE
1-Hour Design
2-Hour Design
BEST FUTURE
15/25
• You say “Imagine it’s a few years in the future and
you are talking to a friend about The Episcopal
Church. What would you tell them gives you the
most joy about the Church these days?”
• Individuals create a sentence to describe what will
bring them joy in the future, and use the template to
record it
• Everyone shares quickly with the whole group.
• You say “Imagine it’s a few years in the future and
you are talking to a friend about The Episcopal
Church. What would you tell them gives you the
most joy about the Church these days?”
• Individuals create a sentence to describe what will
bring them joy in the future, and use the template to
record it
• Everyone shares quickly with the whole group.
• Invite the group to reflect on what they heard,
especially what moved them.
YOUR ROLE
5/10
• You ask, “What are you willing to do to help change
happen in The Church?”
• People discuss with a partner for 4m
• You ask, “What are you willing to do to help change
happen in The Church?”
• People discuss in groups of 4 for 8m.
THANKS &
CLOSING
2/5
• Thank You: An on-going summary of responses will
be posted on our website
• Closing prayer chosen by convener
• Thank you. An on-going summary of responses will
be posted on our website.
• Closing prayer chosen by convener
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
Materials
Slide 5
Template for
Best Future
Slide 6
Slide 7
TREC Engagement Interview
Introduce the TREC purpose and engagement strategy
Question #1: As you reflect back over your experiences with The Episcopal Church, what is your very best memory? This could be a person, a
spiritual moment, an event . . . . Whatever was extraordinary for you. Tell me about that memory. [Listen appreciatively with no
interruptions or comments]. Reflect and then let me know the 3 words that best characterize this experience.
Question #2: As with all change, moving forward requires letting go of some things that were useful in the past. It also requires holding on to
a few things that are core to who you are. Tell me your thoughts about what to hold and what to let go. [Listen appreciatively] As you think
about what you just said, what is the one thing The Church should hold on to and the thing it could led go.
Question #3: Imagine it’s 10 years in the future and you are talking to a good friend about The Episcopal Church. You say . . . “The thing that
gives me the most joy about The Church these days is . . . .” Finish the sentence, using the template to record what you imagine.
Question #4: What one thing could you do to help The Church through this change?
Thank You: On-going responses from interviews and workshops will be posted anonymously on our website.
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
What can
YOU
imagine?
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
We want to hear what the Spirit
is saying through God’s people.
In 2012, the General Convention created a
taskforce to reimagine The Episcopal Church
for the future.
The members of the Taskforce want to hear
the memories, hopes and dreams that people
have for The Church. We are meeting with as
many people as we can over the next few
months.
We will use what we hear to help us shape
recommendations for The Church’s structure,
administration and governance.
Today we are here to listen to you.
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
What is your best
memory of The
Episcopal Church?
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
HOLD ON and LET GO
In all change, moving
forward means letting go of
some things that were
important in the past. It
also means holding on to a
few things that will be
important in the future.
What should The Church
hold on to? What should
The Church let go?
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
Imagine it’s 10 years in
the future and you are
talking to a friend
about The Episcopal
Church. What will you
say brings you the
greatest joy?
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
What can
YOU do
to help?
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
THANK
YOU!
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
Meeting Documentation
LOCATION
(Church, Town, State or
Province, Country)
CONVENER NAME
GROUP PROFILE
(Parishioners, Staff,
Youth Group, etc.)
# IN GROUP
DATE
1 OR 2-HOUR SESSION?
COMMENTS?
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
Best Memories Template
Please record one word in each box.
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
Hold On Template
Please record one idea in each box
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
Let Go Template
Please record one idea in each box.
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church
Best Future
Please Record One Idea in Each Box
Engaging Present and Future Members
The Taskforce for Reimagining the Episcopal Church