Transcript Document

ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
Project
ETIV – EMAS TECHNICAL IMPLEMENTATION
AND VERIFICATION
Prepared by:
ETIV - EMAS Technical Implementation and Verification1
ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
This project has been funded with support from the European
Commission. This publication reflects the views only of the
author, and the Commission cannot be held responsible for any
use which may be made of the information contained therein.
ETIV - EMAS Technical Implementation and Verification2
ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
2. Environmental Review
ETIV - EMAS Technical Implementation and Verification3
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ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL REVIEW PRESENTATION
How to prepare an Environmental Review
in a Municipality
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ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL REVIEW PRESENTATION
Objectives and scope of the training
The ISO 14001 and EMAS approach
definitions
the aim
the way of preparing
report
presentation of the review questionnaire proposition
example of review questionnaire filled in for the municipality
presentation of the content of environmental review report
presentation of the example of environmental review report
elaborated for the municipality
exercise-discussion
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ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL REVIEW PRESENTATION
The ISO 14001 and EMAS approach
ENVIRONMENTAL
REVIEW
+
ISO 14001
EMAS
+
ENVIRONMENTAL
STATEMANT
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ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL REVIEW PRESENTATION
Definitions
Definition (Article 2 (e))
“environmental review” shall mean an initial
comprehensive analysis of the environmental issues,
impact and performance related to activities of an
organisation, (Annex VII)
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ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL REVIEW PRESENTATION
Definitions
ANNEX VII
7.1. General
An organisation that has not supplied the necessary information
needed to identify and assess the significant environmental aspects
according to Annex VI must establish its current position with regard
to the environment by means of a review.
The aim should be to consider all environmental aspects of the
organisation as a basis for establishing the environmental
management system.
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ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL REVIEW PRESENTATION
ANNEX VII
7.2. Requirements
The review should cover five key areas:
a)legislative, regulatory and other requirements to which the organisation
subscribes;
b)an identification of all environmental aspects with a significant
environmental impact in accordance with Annex VI, qualified and quantified
as appropriate, and compiling a register of those identified as significant;
c)a discription of the criteria for assessing the significance of the
environmental impact in accordance with Annex VI, point 6.4;
d)en examination of all existing environmental management practices and
procedures;
e)an evaluation of feedback from the investigation of previous incidents.
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ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL REVIEW PRESENTATION
The aim of the environmental review in a municipality
Environmental review =
collection of data
Environmental aspects concerning the activity
conducted in a municipality
Significant environmental aspects
direct and indirect
Environmental
statement
Environmental policy of a municipality
Objectives and targets
Environmental management programme
for the municipality
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ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
THE WAY OF CONDUCING THE ENVIRONMENTAL REVIEW
The environmental review stages
Planning:
when, how, and what is the scope
Choosing the team
Preparing the review
Realisation of the review:
review of documents, interviews,visits
Environmental review report
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ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
THE WAY OF CONDUCING THE ENVIRONMENTAL REVIEW
The environmental review stages
Choosing the team
Plenipotentiary of the Mayor of Tarnowskie Góry for
environmental management system is the Head of Environmental
and Natural Resources Management Department.
The members of the team for environmental management system
represent the following departments of the Municipal Council:
Municipal Management Department
Architecture Department
Expenditure and Repairs Department
Environmental and Natural Resources Management Department
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ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
THE WAY OF CONDUCING THE ENVIRONMENTAL REVIEW
The environmental review stages
Choosing the team
Plenipotentiary of the Mayor of Racibórz for environmental
management system is the Secretary of the City
The members of the team for environmental management system
represent the following departments of the Municipal Council:
Environmental Protection and Agriculture Department
Municipal Management Department
Department of Education, Culture and Sport
Department of Organisation
Reaction and Protection of the Population Municipal Centre
Department of Development and Foreign Co-operation

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ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
THE WAY OF CONDUCING THE ENVIRONMENTAL REVIEW
The environmental review stages
Choosing the team
The members of the team for environmental management system
represent also the following organisations:
Kindergarten
Two Primary Schools
Grammar School
Municipal Communication Enterprise
Municipal Landfill
Municipal Services Works

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ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
THE WAY OF CONDUCING THE ENVIRONMENTAL REVIEW
The environmental review stages
Preparing the review
Environmental review questionnaire should contain at least:
•basic information and general data concerning the municipality
information concerning:
water-sewage management
atmospheric air contamination
waste management
soil contamination
electric and heat energy management
noise protection
extreme situations creating the danger for environment
ecological education
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ENVIRONMENTAL REVIEW
Implementation of EMAS in a Municipality / Case Study
QUESTIONS CONCERNING THE ENVIRONMENTAL REVIEW
 Has
the environmental review been conducted in the municipality?
 Does
the conducted and documented environmental review cover the
five key spheres? (Annex VII p.7.2. Requirements)
 Has
the environmental review enabled the identification of the
environmental aspects?
 Which
of the areas is most problematic as far as the access to the
information on the impact of the activities carried out by the
municipality on the environment is concerned?
 Have
the potential emergency situations been identified?
 Has
the analysis of the previous environmental cases (negative
incidents, charges, penalties, fines, etc.) shown that any preventive
and improvement measures were introduced?
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
3. Environmental Policy
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL POLICY PRESENTATION
How to prepare an Environmental Policy
of a Municipality
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL POLICY PRESENTATION
Objectives and scope of the training
participants: presentation of homework:
presentation of filled review questionnaire
presentation of the elaborated chapters of an environmental review report
teacher: presentation of environmental policy:
approach of ISO 14001 and EMAS
definitions
commitments included in environmental policy
characteristics of environmental policy
examples of environmental policy in a municipality
exercises:
analysis of the examples of environmental policy for a municipality
elaboration of the project of environmental policy for a municipality
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL POLICY PRESENTATION
Definitions and other descriptions
environmental policy
(Article 2 (a))
“environmental policy” shall mean an organisation’s overall aims
and principles of action with respect to the environment including
compliance with all relevant regulatory requirements regarding the
environment and also a commitment to continual improvement of
environmental performance; the environmental policy provides the
framework for setting and reviewing environmental objectives and
targets
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL POLICY PRESENTATION
Definitions and other descriptions
continual improvement of environmental performance
(Article 2 (b))
“continual improvement of environmental performance” shall
mean the process of enhancing, year by year, the measurable results
of the environmental management system related to an
organisation’s management of its significant environmental aspects,
based on its environmental policy, objectives and targets; the
enhancing of the results need not take place in all spheres of activity
simultaneously.
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL POLICY PRESENTATION
Definitions and other descriptions
environmental performance
(Article 2 (c))
“environmental performance” shall mean the results of an
organisation’s management of its environmental aspects
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL POLICY PRESENTATION
Definitions and other descriptions
ANNEX I
I-A.2. Environmental policy
Top management shall define the organisation’s environmental policy
and ensure that it
a) is appropriate to the nature, scale and environmental impacts of
its activities, products and services;
b) includes commitments to continual improvement and prevention
of pollution;
c) includes a commitment to comply with relevant environmental
legislation and regulations, and with other requirements to which
the organisation subscribes;
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL POLICY PRESENTATION
Definitions and other descriptions
ANNEX I
I-A.2. Environmental policy
d) provides the framework for setting and reviewing environmental
objectives and targets;
e) is documented, implemented and maintained and communicated
to all employees;
f) is available to the public.
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL POLICY PRESENTATION
Definitions and other descriptions
Prevention of pollution
(Article 2 (d))
“prevention of pollution” shall mean use of processes, practices,
materials or products that avoid, reduce or control pollution, which
may include recycling, treatment, process changes, control
mechanisms, efficient use of resources and material substitution.
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
COMMITMENTS INCLUDED IN ENVIRONMENTAL POLICY
commitment 1:
to continual improvement;
commitment 2:
to prevention of pollution;
commitment 3:
to comply with relevant environmental legislation and regulations
and with other requirements to which the organisation subscribes;
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
COMMITMENTS INCLUDED IN ENVIRONMENTAL POLICY
Pollution Prevention Commitment


“at source” reduction or minimization of the solid waste, waste
water and dust and gaseous pollution generation,
saving the raw materials, water, fuels, energy and other natural
resources.
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
COMMITMENTS INCLUDED IN ENVIRONMENTAL POLICY
Pollution Prevention Commitment
STRATEGIES OF THE WASTE MANAGEMENT
Reduction “at the source”
waste minimisation
residue
Waste
minimisation
techniques
recirculation
residue
“SAVE” COMBUSTION
harmless
neutralisation
residue
“SAVE” STORAGE
sealing
volume reduction
monitoring
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
COMMITMENTS INCLUDED IN ENVIRONMENTAL POLICY
Legal Compliance Commitment



generally operating legal acts – laws, directives,
individual administrative decisions – e.g. water regulatory permits,
decisions on the accepted emission levels, etc.,
civil and legal contracts
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
COMMITMENTS INCLUDED IN ENVIRONMENTAL POLICY
Legal Compliance Commitment
ANNEX I A Environmental management system reqirements
p. I-A.3.2. Legal and other requirements
The organisation shall establish and mantain a procedure to identify
and have access to legal and other requirements to which the
organisation subscribes, that are applicable to the environmental
aspects of its activities, products and services.
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
COMMITMENTS INCLUDED IN ENVIRONMENTAL POLICY
Legal Compliance Commitment
ANNEX I B “Issues to be addressed by organisations
implementing EMAS”
p. 1. Legal compliance
Organisations shall be able to demonstrate that they:
a)have identified, and know the implication to the organisation of, all
relevant environmental legislation;
b)provide for legal compliance with environmental legislation; and
c)have procedures in place that enable the organisation to meet
these requirements on an ongoing basis.
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
THE ENVIRONMENTAL POLICY CHARACTERISTICS
characteristic 1:
is appropriate to the nature, scale and environmental impacts of its
activities, products and services;
provides the framework for setting and reviewing environmental
objectives and targets;
characteristic 2:
is documented, implemented and maintained and communicated to
all employees;
characteristic 3:
is available to the public.
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ENVIRONMENTAL POLICY
Implementation of EMAS in a Municipality / Case Study
QUESTIONS CONCERNING THE ENVIRONMENTAL POLICY
According to the EMAS Directive what are the commitments that the
environmental policy should contain? (Definition, Annex I I-A.2.)

Check it whether an environmental policy contains all of the commitments
listed in the EMAS Directive

Which organizational units, operating within a given municipality, are
covered by the environmental policy?

Were the opinions of the employees and the interested parties taken into
account when devising the environmental policy?


How was the environmental policy communicated to the employees?

What does the “public avalilability” of the environmental policy consist in?
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
4. Environmental Aspects
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
OBJECTIVES
to outline some of the key difficulties in identifying environmental
aspects
to generate an understanding of environmental issues beyond the
”four walls” of a municipality
to present a potential approach to the identification of
environmental aspects
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
INTRODUCTION
Environmental aspects (Annex VI, 6.1)
An organisation shall
consider all environmental aspects of its activities, products and
services,
decide, on the basis of criteria taking into account the Community
legislation, which of them have a significant impact
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL ASPECTS
Procedures for
 Identification
 Evaluation
Ensure that significant aspects are considered when setting the
environmental objectives
Keep information up-to-date
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
INTRODUCTION
Environmental aspect – (Article 2 (f)
An element of an organization’s activities, products or services that
can interact with environment.
NOTE A significant environmental aspect is an environmental
aspect that has or can have a significant environmental impact.
Environmental impact (Article 2 (g))
Any change to the environment, whether adverse or beneficial,
wholly or partially resulting from an organization’s activities,
products or services.
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
IDENTIFICATION OF ASPECTS
IMPACTS
Source
Pathway
Receptor
Receivers of the impact: flora, fauna, humans (environment)
Transmission media: air, land, water
Impacts on the environment may be:
direct or indirect, immediate or delayed, temporary or persistent.
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
INTRODUCTION
Source
(process, service)
Combustion of coal
in the heating
facilities
Environmental aspect
Environmental impact
Emissions to air
(CO2, SOX, NOX, dust,
other)
Pollution of air (global
warming, rains)
Generation of waste
from coal (ashes, slag)
Surface (landfill), impact
of waste transport
Use of coal (natural
resources)
natural resources
depletion, mining damage,
impact of coal transport
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
IDENTIFICATION OF ASPECTS
Two groups of environmental aspects:
Direct environmental aspects – over which a municipality has
management control,
Indirect environmental aspects – over which it may not have full
management control.
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
IDENTIFICATION OF ASPECTS
Direct environmental aspects (Annex VI, 6.2)
Emissions to air,
Releases to water,
Avoidance, recycling, reuse, transportation and disposal of solid and
other wastes, particularly hazardous wastes,
Use of natural resources and raw materials (including energy),
Local issues (noise, vibration, odour, visual appearance),
Transport issues (both for goods and services and employees),
Risk of environmental accidents and impacts arising, or likely to
arise, as consequences of incidents, accidents and potential
emergency situations,
Effects on biodiversity.
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
IDENTIFICATION OF ASPECTS
Indirect environmental aspects (Annex VI, 6.3)
Product related issues (design, development, packaging,
transportation, use and waste recovery/disposal),
Capital investments, granting loans and insurance services,
New markets,
Choice and composition of services (e.g. transport or the catering
trade),
Administrative and planning decisions,
Product range compositions,
The environmental performance and practices of contractors,
subcontractors and suppliers.
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
PROCEDURE TO IDENTIFY SIGNIFICANT ENVIRONMENTAL ASPECTS
Identification of all environmental aspects
Definition of the significance criteria
by the municipality
Identification of the significant aspects
on the basis of the significance criteria
Significant environmental aspects
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
CASE STUDY: TARNOWSKIE GORY
How does the MUNICIPALITY of TARNOWSKIE GORY identify its
direct environmental aspects?
Examine the legislation
Examine the material flows
Examine the existing performance indicators
Examine all parts and infrastructure of the municipality
Talk to employees/ stakeholders/ other ISO municipality
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
CASE STUDY: TARNOWSKIE GORY
How does the MUNICIPALITY of TARNOWSKIE GORY identify its
indirect environmental aspects?
Examine the use and disposal of products
Examine the information on municipality services
Talk to stakeholders (NGOs) / contractors, suppliers/ customers
/other ISO municipality
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
CASE STUDIES: TARNOWSKIE GORY and RACIBORZ
Tools used in the identification of aspects
No.
Tool
Tarnowskie
Gory
1
Past Performance Review
2
Initial Environmental Review
+
3
Site Assessment / Data Review
+
4
Communication Review
+
5
Environmental Impact Assessment
+
6
Compliance Audits
7
Environmental Audit
8
Environmental Performance
Evaluation
Raciborz
+
+
+
+
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+
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
ASPECTS IDENTIFICATION METHODOLOGY - simplified flow diagram
INPUTS
materials, resources, energy, etc.
ACTIVITIES, SERVICES, PRODUCTS
OUTPUTS
products, waste, air emissions,
noise, dust, etc.
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
IDENTIFICATION OF ASPECTS - CASE STUDY: TARNOWSKIE GORY
No
Environmental aspect
Source location
Characteristics of aspect
1
Generation of sewage
the whole municipality
area
underdeveloped sewage system,
insufficient sewage treatment
2
Generation of municipal
waste
the whole municipality
area
lack of separate waste collection,
need of reclamation of landfill
(Opolska street)
3
Emissions to air
municipality heating
facilities
inefficient heat boilers using coal
4
Disposal of chemical
industrial waste
area of the former
Chemical Plants
dumps of large amount of
hazardous waste, contamination
of underground waters, hazards
for inhabitants
5
”Low emission” to air
the whole municipality
area
use of coal for household heating
6
Emission of noise
main roads network in
urban area
high traffic density
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
OBJECTIVES
to present potential approaches to the evaluation of aspects
to develop skills in the assessment of the significance of aspects
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
INTRODUCTION
Significant aspects have to be:
Identified when planning an EMS,
Considered in setting the objectives,
Identified and controlled within the framework of EMS
programme(s) and procedures established to meet the objectives.
Each significant aspect (or group of aspects) should:
Have existing control procedures and/or
Be subject to programmes for planned improvement and/or
Be subject to investigation for eventual improvement.
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
SIGNIFICANCE ASSESSMENT
To assess the significance of the environmental aspects, the
municipality shall define its own individual set of criteria.
The criteria shall be comprehensive, reproducible, capable of being
individually checked and made available to the public.
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
SIGNIFICANCE ASSESSMENT
Municipality may consider the following issues:
Potential to cause environmental harm,
Fragility of the local, regional or global environment,
Size, number, frequency and reversibility of the aspect or impact,
Existence and requirements of relevant environmental legislation,
Importance to the stakeholders and employees of the municipality.
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
SIGNIFICANCE ASSESSMENT
Environmental aspects should be considered in relation to the
potential impacts arising from:
Normal operating conditions (including start-up and shutdown)
Abnormal operating conditions,
Incident, accident and potential emergency situations,
Past activities, current activities and planned activities.
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
SIGNIFICANCE ASSESSMENT - CASE STUDY: TARNOWSKIE GORY
SET OF CRITERIA for the assessment of ASPECT SIGNIFICANCE
1. Compliance with the legislation
(Do they meet the requirements?)
2. Occurrence
(How often do they occur?)
3. Exposure
(Which effects do they have?)
4. Consequences
(Which consequence do the effects have?)
5. Social perception
(What does the social perception look like?)
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
SIGNIFICANCE ASSESSMENT - CASE STUDY: TARNOWSKIE GORY
Assessment of ASPECT SIGNIFICANCE
Significance
score (S)
Influence
score (I)
Result
(S) X (I)
Compliance with the
legislation
5
1 -10
5 - 50
Occurrence
3
1 -10
3 - 30
Exposure
4
1 -10
4 - 40
Consequences
5
1 -10
5 - 50
Social perception
3
1 -10
3 - 50
Criteria
Insignificant aspect
Moderate aspect
Significant aspect
 (less than 50)
 (50 – 70)
 (more than 70)
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
SIGNIFICANCE ASSESSMENT - CASE STUDY: TARNOWSKIE GORY - 1
Generation of sewage
Significance
score (S)
Influence
score (I)
Result
(S) X (I)
1. Compliance with the
legislation
5
4
20
2. Occurrence
3
5
15
3. Exposure
4
7
28
4. Consequences
5
7
35
5. Social perception
3
5
15
Criteria
Significant aspect
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
SIGNIFICANCE ASSESSMENT - CASE STUDY: TARNOWSKIE GORY - 2
Emission to air from municipality objects
Significance
score (S)
Influence
score (I)
Result
(S) X (I)
1. Compliance with the
legislation
5
3
15
2. Occurrence
3
3
9
3. Exposure
4
3
12
4. Consequences
5
3
15
5. Social perception
3
1
3
Criteria
Moderate aspect
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ENVIRONMENTAL ASPECTS
Implementation of EMAS in a Municipality / Case Study
SIGNIFICANCE ASSESSMENT - CASE STUDY: TARNOWSKIE GORY - 3
Template for the assessment of aspects
Aspects
Impacts
Compliance
with
legislation
5
Occurrence
3
Exposure
4
Consequence
5
Social
perception
3
Result
Generation of
sewage
Contamination
of groundwater,
influence on
biological life
4
5
7
7
5
113
Significant
.............
............
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LEGAL REQUIREMENTS
Implementation of EMAS in a Municipality / Case Study
5. Legal requirements
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LEGAL REQUIREMENTS
Implementation of EMAS in a Municipality / Case Study
OBJECTIVES
to determine the legal regulations concerning municipalities
to identify information sources regarding environmental legislation
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LEGAL REQUIREMENTS
Implementation of EMAS in a Municipality / Case Study
INTRODUCTION
Procedure for
Identification and accessibility of legal and other requirements
Compliance with all requirements
Continuous up-dating of the list of regulations and other
requirements
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LEGAL REQUIREMENTS
Implementation of EMAS in a Municipality / Case Study
INTRODUCTION
LEGAL and OTHER REQUIREMENTS
EU Directives
Laws and State Decrees
Regional or Provincial Laws
Directives
Plans and Programmes
External Regulations
etc.
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LEGAL REQUIREMENTS
Implementation of EMAS in a Municipality / Case Study
LEGISLATION – KEY COMPONENT OF EMAS
Policy
Objectives, targets and environmental management programme
Operational control
Procedures
Records
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LEGAL REQUIREMENTS
Implementation of EMAS in a Municipality / Case Study
COMPETENCES AND TASKS OF A MUNICIPALITY – CASE STUDY
Act of 8 March 1990 on Local Self-Government
(Dz.U. 1990 no.16 item 95)
Act of 13 September 1996 on Maintenance and Cleanness and
Order in Communes (Dz.U. 1996 no.132 item 622)
Act of 24 July 1998 r. on Division of Competence of Powers
(Dz.U. no.106 item 668)
Act of 7 June 2001 on Water Supply Network and Sewerage
Network (Dz.U. 2001 no.72 item 747)
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LEGAL REQUIREMENTS
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL LAW – CASE STUDY
Environmental Protection
- Act of 27 April 2001 - Environmental Protection Law
(Dz.U. No.62, item 627)
Waste
- Act of 27 April 2001 on Waste (Dz.U. No. 62, item 628)
Water
- Act of 18 July 2001 - Water Law (Dz.U. No. 115, item 1229)
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OBJECTIVES AND TARGETS
Implementation of EMAS in a Municipality / Case Study
6. Objectives and Targets
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OBJECTIVES AND TARGETS
Implementation of EMAS in a Municipality / Case Study
OBJECTIVES
to introduce the environmental objectives and targets requirements
to advise the participants on how to establish the objectives and
targets
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OBJECTIVES AND TARGETS
Implementation of EMAS in a Municipality / Case Study
INTRODUCTION
Environmental objective (Article 2 (i))
an overall environmental goal, arising from environmental policy,
that an organisation sets itself to achieve, and which is quantified
where practicable
Environmental target (Article 2 (j))
a detailed performance requirement, quantified where practicable,
applicable to the organisation or parts thereof, that arises from the
environmental objectives and that needs to be set and met in order
to achieve those objectives
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OBJECTIVES AND TARGETS
Implementation of EMAS in a Municipality / Case Study
INTRODUCTION
Objectives and targets (Annex I, I-A.3.3.)
The organisation shall establish and maintain documented
environmental objectives and targets, at each relevant function and
level within the organisation.
The objectives and targets shall be consistent with the
environmental policy, including the commitment to prevention of
pollution.
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OBJECTIVES AND TARGETS
Implementation of EMAS in a Municipality / Case Study
SETTING OBJECTIVES & TARGETS
When establishing and reviewing objectives the following issues are
to be considered:
Legal and other requirements
Significant environmental aspects
Technological options
Financial, operational and business requirements
View of interested parties
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OBJECTIVES AND TARGETS
Implementation of EMAS in a Municipality / Case Study
SETTING OBJECTIVES & TARGETS
Environmental objectives for each significant aspect are usually
described in a following way:
to minimise / to maximise / to eliminate / to maintain
Targets – a quantifiable measurement of the action or measurable
step towards the objectives:
Improve recycling rates by 50%
Time scale – specify the date by which a target will be achieved.
One objective can have a number of targets.
One target can apply to a number of objectives.
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OBJECTIVES AND TARGETS
Implementation of EMAS in a Municipality / Case Study
OBJECTIVES & TARGETS - CASE STUDY: TARNOWSKIE GORY
Template for the registration of objectives and targets
No
1
Aspects
Generation of sewage
No
Objectives
No
1
Reduction of waste
water releases to
environment without
treatment - 6000 cubic
meters
- continuation of the
construction of the
sewage system
1
Targets
Predicted
cost
Term of
realisation
Completion of the construction
of the central waste water
treatment facility (COS)
36 million
end of 2005
2
Continuation of the construction
of sewage system
14 million
2002 - 2003
3
Liquidation of reservoirs from 3
settlements
20 million
2002 - 2005
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ENVIRONMENTAL MANAGEMENT PROGRAMME
Implementation of EMAS in a Municipality / Case Study
7. Environmental Management
Programme
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ENVIRONMENTAL MANAGEMENT PROGRAMME
Implementation of EMAS in a Municipality / Case Study
OBJECTIVES
to establish the requirements for environmental management
programmes
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ENVIRONMENTAL MANAGEMENT PROGRAMME
Implementation of EMAS in a Municipality / Case Study
INTRODUCTION
Environmental management programme (Annex I, I-A.3.4.)
The organisation shall establish and maintain (a) programme(s) for
achieving its objectives and targets.
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ENVIRONMENTAL MANAGEMENT PROGRAMME
Implementation of EMAS in a Municipality / Case Study
INTRODUCTION
Programme(s) shall include:
Designation of responsibility for achievieng objectives and targets
at each relevant function and level of the organisation
The means and timeframe.
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ENVIRONMENTAL MANAGEMENT PROGRAMME
Implementation of EMAS in a Municipality / Case Study
PLANNING THE ENVIRONMENTAL MANAGEMENT PROGRAMME
ACTIONS:
Research action – researching the best practice
Improvement action – to set quantifiable improvement actions
Control actions – to continue existing management control of
significant environmental aspects
Actions can be one-off (identifying the best practice) or continuous
(reducing water consumption by 10% per year)
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ENVIRONMENTAL MANAGEMENT PROGRAMME
Implementation of EMAS in a Municipality / Case Study
PLANNING THE ENVIRONMENTAL MANAGEMENT PROGRAMME
RESOURCES :
Finances
Staff time
New equipment
Training
Consultancy support
Etc.
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ENVIRONMENTAL MANAGEMENT PROGRAMME
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL MANAGEMENT PROGRAMME - TARNOWSKIE GÓRY
Template for Environmmental Management Programme
No
Objective
Action
1
Reduction of waste water
releases to environment without
treatment
- to complete the construction
of the central waste water
treatment facility (COS)
- to continue the construction of
the sewage system
Time
scale
(Term )
Person
responsible
Predicted
costs
Expected results of
the action
end of
2003
P.
Swierczynski
2 million PLZ
Abatement of the pollution
of surface and ground
waters
Avoidance of
environmental fines
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7
DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
8. Documentation
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
OBJECTIVES
The objectives of this training unit are as follows:
to provide participants with knowledge needed to
implement EMAS requirements concerning documentation
(including document control),
to identify the documentation needs when implementing
EMAS,
to learn how to write EMS manual, procedures and
instructions,
to identify the needed records,
to develop participants’ skills in documenting EMS.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
DEFINITIONS
Document - information and its supporting medium
(according to EN ISO 9000:2000).
The medium can be paper, magnetic, electronic or optical
computer disc, photograph or master sample,
or a combination of thereof.
Record - document stating results or proving evidence
of activities performed (according to EN ISO 9000:2000).
Records need not to be under revision control.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
DOCUMENT OR RECORD ?
Document:
a reason for performing an action,
may be disseminated in many copies,
may be changed.
Record:
an archival track of an action performed,
made in one copy only,
may not be changed,
archived.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
DEFINITIONS
Procedure - specified way of carrying out an activity
or a process (according to EN ISO 9000:2000).
Procedures can be documented or not.
When a procedure is documented, the term “written
procedure” or documented procedure is frequently
used. The document that contains a procedure can be
called a “procedure document”.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
DOCUMENTATION REQUIREMENTS
Documentation requirements are defined in
Regulation (EC) No 761/2001, Annex I:
part A of Annex I comprises environmental
management system requirements complying with
the section 4 of EN ISO 14001:1996,
part B of Annex I comprises issues to be
addressed by organisations implementing EMAS.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
EMS DOCUMENTATION REQUIREMENTS
(Regulation (EC) No 761/2001 Annex I-A.4.4.)
The organisation shall establish and maintain information,
in paper or electronic form to:
describe the core elements of the management system
and their interaction,
provide direction to related documentation.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
EMS DOCUMENTATION
The form and volume of the EMS documentation differs in
different organisations. It depends on:
the type and size of organisation
environmental aspects,
complexity of processes,
competence of personnel,
presence of another management systems.
All used statements should be clear and univocal.
The framework of EMS documentation should assure its easy
revision (for example use of easily exchangeable pages).
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
EMS DOCUMENTATION
Elements of the EMS which shall be documented:
environmental policy,
objectives and targets,
roles, responsibility and authorities,
procedures to monitor and measure,
a procedure for periodical evaluation of the compliance
with relevant environmental legislation and regulations,
procedures to cover situations where their absence could
lead to deviations from the environmental policy,
records required in EMS.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
DOCUMENTATION LEVELS
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
EMS MANUAL CONTENT (1)
Cover sheet
EMS manual content
1. Introduction (top management declaration, aim and scope of EMS
Manual)
2. Presentation of the organisation (history, location, description
of processes, description of environmental impacts)
3. Definitions
4. Environmental management system
4.1. General requirements
4.2. Environmental policy
4.3. Planning
4.3.1. Environmental aspects
4.3.2. Legal and other requirements
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
EMS MANUAL CONTENT (2)
4.3.3. Objectives and targets
4.3.4. Environmental management programme
4.4. Implementation and operation
4.4.1. Structure and responsibility
4.4.2. Training, awareness and competence
4.4.3. Communication
4.4.4. Environmental management system documentation
4.4.5. Document control
4.4.6. Operation control
4.4.7. Emergency preparedness and response
4.5. Checking and corrective action
4.5.1. Monitoring and measurement
4.5.2. Nonconformance and corrective and preventive action
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
EMS MANUAL CONTENT (3)
4.5.3. Records
4.5.4. Environmental management system audit
4.6. Management review
5. Register of EMS Manual revisions
Annex 1
Annex 2
Annex 3
Annex 4
Annex 5
-
Organisational chart
List of procedures/instructions
Register of objectives and targets
Environmental Statement
Summary of initial review
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
EMS PROCEDURES (1)
Procedures required in EMS:
procedure(s) for identification of the environmental aspects,
procedure for identification and access to legal and other
requirements,
procedures for identification of the training needs and
assurance of the environmental awareness of the personnel
procedures for internal and external communication,
procedures for controlling documents,
procedures for document creation and modification,
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
EMS PROCEDURES (2)
documented procedures concerning operational control to cover situations where their absence could lead to
deviations from environmental policy, objectives and targets,
procedures concerning operational control related to the
identifiable significant environmental aspects,
procedures for identification of the potential for and
response to accidents and emergency situations,
documented procedures to monitor and measure the key
characteristics of its operations and activities,
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
EMS PROCEDURES (3)
documented procedure for periodical evaluation of
the compliance with relevant environmental legislation and
regulations,
procedures for handling and investigating nonconformance
as well as initiating and completing corrective and
preventive action,
procedures for identification, maintenance and disposition
of environmental records,
procedures for carrying out periodic environmental system
audits.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
PROCEDURE/TECHNICAL INSTRUCTION CONTENT
A procedure contains:





description of aims and scope,
description of what should be done and by whom,
description of the way, place and term it should be done,
description of the materials, documents and equipment
which should be used,
description of the way it should be controlled and recorded.
A technical instruction contains:


regulations concerned the specified activity,
description of means used to perform the activity(tools, machines
and personnel).
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
EMS PROCEDURES - MUNICIPALITY OF RACIBORZ
PS-01 Identification of environmental aspects
PS-02 Legal requirements
PS-03 Determination of objectives, targets and elaboration of programmes
PS-04 Training
PS-05 Communication
PS-06 Document control
PS-07 Buying
PS-08 Waste management
PS-09 Emergency preparedness and response
PS-10 Monitoring and measurements
PS-11 Corrective, preventive and improvement actions
PS-12 Records control
PS-13 Internal audits
PS-14 Management review
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
PROCEDURES & INSTRUCTIONS - MAIN FEATURES
Procedures and technical instructions should be:
agreed on,
available,
understandable
to all the persons for whom they are obligatory.
It is suggested to use the established pattern and the same table of
content in all procedures. The application of schematic diagram illustrating
a sequence of activities applied, decisions taken and created documents
would make the procedures and technical instructions more clear.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
SYMBOLS APPLIED IN SCHEMATIC DIAGRAMS
beginning of procedure
START
process or activity
examination
decision
corrective action
document (s) creation
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
SYMBOLS APPLIED IN SCHEMATIC DIAGRAMS
symbol of procedure
end of procedure
SP-...
END
connection to
another process
diagram or page
flow direction
flow of material
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
PREPARATION OF EMS DOCUMENTATION - BASIC STEPS
Determine how the EMS documentation can be integrated
into the existing documentation.
Tailor the documentation to the needs of your municipality.
Determine the format of your documents (choose margins,
header, footer, typefaces, headings, include plans for
tables, numbered lists, paragraph spacing, etc).
Design each of your documents answering the questions:





what is the document’s purpose,
who will use it and how,
how long and how detailed should it be,
what information should be included in the document,
how should the information be arranged.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
DOCUMENT CONTROL REQUIREMENTS (1)
(Regulation (EC) No 761/2001 Annex I-A.4.5.)
The organisation shall establish and maintain procedures
for controlling all documents required in this International
Standard to ensure that:
they are located,
they are periodically reviewed, revised as necessary and
approved for adequacy by authorised personnel,
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
DOCUMENT CONTROL REQUIREMENTS (2)
(Regulation (EC) No 761/2001 Annex I-A.4.5.)
the current version of a relevant document is available at
all locations where operations essential to the effective
functioning of the EMS are performed,
obsolete documents are promptly removed from
all points of use, or otherwise assured against
unintended use,
any obsolete documents retained for legal and/or
knowledge preservation purposes are suitably
defined.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
DOCUMENT CONTROL REQUIREMENTS (3)
(Regulation (EC) No 761/2001 Annex I-A.4.5.)
Documentation shall be:
legible,
dated (with dates of revision),
readily identifiable,
maintained in a orderly manner,
retained for a specified period.
Procedures and responsibilities shall be established and
maintained concerning the creation and modification of
the various types of documents.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
DOCUMENT CONTROL PROCEDURE
The document control procedure should define the manner
of:
document confirmation, dissemination, updating,
assuring access to the needed document in all places
where the referred activities are performed,
removing the out-of-date documents from all places they
were applied at or preventing their unintended use,
marking the obsolete documents.
The way and term of document preservation should also be established.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
EXAMPLES OF NONCONFORMANCE
lack of description of the core EMS elements,
lack of description of the EMS elements’ interaction,
lack of reference to documents related to the
defined document,
lack of description of organisational interactions in
the organisation,
too complicated and bureaucratic documentation,
inefficient procedures of document control,
undefined way of document review,
lack of required documents in relevant places
(for example emergency procedures),
use of out-of-date or obsolete documents,
lack of electronic documents control.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
RECORDS REQUIREMENTS (1)
(Regulation (EC) No 761/2001 Annex I-A.5.3.)
The organisation shall establish and maintain procedures
for the identification, maintenance and disposition of
environmental records.
These records shall include training records and the results
of audits and reviews.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
RECORDS REQUIREMENTS (2)
(Regulation (EC) No 761/2001 Annex I-A.5.3.)
Environmental records shall be:
legible,
identifiable and traceable to the activity, product
or record involved,
stored and maintained in such a way that they
are readily retrievable and protected against
damage, deterioration or loss.
Their retention time shall be established and recorded.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
RECORDS REQUIREMENTS (3)
(Regulation (EC) No 761/2001 Annex I-A.5.3.)
Environmental records shall be maintained as appropriate
to the system and to the organisation, to demonstrate
conformance to the requirements of this International
Standard.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
EMS RECORDS (1)
Environmental records provide evidence of the environmental
management system compliance with the requirements as well
as its performance. Records mentioned in the Regulation (EC)
No 761/2001 Annex I A include:
training records,
results of audits and reviews,
records documenting and responding to relevant
communication from external interested parties
(claims, notices)
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
EMS RECORDS (2)
records created during monitoring, comprising:


information to track performance, relevant operational
controls and conformance with the organisation’s
environmental objectives and targets,
records concerning calibration and maintenance
of monitoring equipment,
records of changes in the documented procedures
resulting from corrective and preventive actions.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
ISSUES TO BE ADDRESSED BY ORGANISATIONS
IMPLEMENTING EMAS (Regulation (EC) No 761/2001 Annex I B)
(1)
1. Legal compliance
Organisations shall be able to demonstrate that they:
have identified, and know the implication to the
organisation of, all relevant environmental legislation,
provide for legal compliance with environmental
legislation, and
have procedures in place that enable the organisation to
meet these requirements on an ongoing basis.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
ISSUES TO BE ADDRESSED BY ORGANISATIONS
IMPLEMENTING EMAS (Regulation (EC) No 761/2001 Annex I B)
(2)
2. Performance
Organisations shall be able to demonstrate that the
management system and the audit procedures address the
actual environmental performance of the organisation with
respect to the aspects identified from Annex VI.
The performance of the organisation against its objectives
and targets shall be evaluated as part of the management
review process (...).
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
ISSUES TO BE ADDRESSED BY ORGANISATIONS
IMPLEMENTING EMAS (Regulation (EC) No 761/2001 Annex I B)
(3)
3. External communication and relations
Organisations shall be able to demonstrate an open
dialogue with the public and other interested parties including
local communities and customers with regard to the
environmental impact of their activities, products and service
in order to identify the public’s and other interested parties’
concerns.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
ISSUES TO BE ADDRESSED BY ORGANISATIONS
IMPLEMENTING EMAS (Regulation (EC) No 761/2001 Annex I B)
(4)
4. Employee involvement
(...) Employees shall be involved in the process aimed at
continually improving the organisation’s environmental
performance. Appropriate forms of participation such as:
the suggestion-book system or
project-based group works or
environmental committees
should be used for this purpose.
Organisations shall take note of Commission guidance on
best practice in this field (...).
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
IMPLEMENTATION OF ANNEX I B REQUIREMENTS
(1)
Proposals:
operational control procedures should include the
realisation of activities resulting from the legal
requirements identified according to Annex IA point I-A.3.2.,
records should be maintained to prove the application of
the above,
operational control procedures should be updated with
regard to changes of the environmental legislation - this
requirement should be included in the document control
procedure.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
IMPLEMENTATION OF ANNEX I B REQUIREMENTS
(2)
Proposals:
management system and audit procedures should describe
the way of the environmental performance evaluation and
control with respect to the municipality’s environmental
aspects,
records should be maintained to prove the application of the
above,
records should be maintained to prove the periodic
evaluation of the municipality’s performance against its
objectives and targets - the evaluation should be performed
as part of management review process.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
IMPLEMENTATION OF ANNEX I B REQUIREMENTS
(3)
Proposals:
a procedure for external communication should describe
the way the municipality is providing an open dialogue
with the public and other interested parties to meet the
requirements included in Annex I B point 3,
records should be maintained in evidence of the
above.
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DOCUMENTATION
Implementation of EMAS in a Municipality / Case Study
IMPLEMENTATION OF ANNEX I B REQUIREMENTS
(4)
Proposals:
a procedure for internal communication should describe
the way the municipality employees participate in
the improvement of environmental performance and how
their suggestions are applied,
records should be maintained in evidence of
their involvement.
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ENVIRONMENTAL PERFORMANCE EVALUATION
Implementation of EMAS in a Municipality / Case Study
9. Environmental Performance
Evaluation
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1
ENVIRONMENTAL PERFORMANCE EVALUATION
Implementation of EMAS in a Municipality / Case Study
OBJECTIVES
The objectives of this training unit are as follows:
to provide participants with the knowledge needed to
evaluate their municipality’s environmental performance,
to develop participants’ skills in:

selection of the environmental performance indicators,

monitoring of the municipality’s environmental performance,
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ENVIRONMENTAL PERFORMANCE EVALUATION
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL PERFORMANCE EVALUATION
Environmental performance evaluation is a process
facilitating management decisions regarding an organisation’s
environmental performance by:
selecting environmental performance indicators (EPIs),
collecting and analysing data,
assessing information against environmental performance
criteria,
reporting and communicating
periodically reviewing and improving this process.
(EN ISO 14031:1999)
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ENVIRONMENTAL PERFORMANCE EVALUATION
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL PERFORMANCE EVALUATION (EPE) PROCESS
Planning EPE
Selecting EPIs
Using data and information
Collecting
data
Analysing data
Assessing information
Reviewing and
improving EPE
Reporting and
communicating
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ENVIRONMENTAL PERFORMANCE EVALUATION
Implementation of EMAS in a Municipality / Case Study
Application of EPIs in EPE process
In Annex III 3.3 of the EMAS Regulation (concerning environmental
statement) organisations are encouraged to use environmental
performance indicators (EPIs).
The guidance on selection and use of environmental performance indicators
is given in Commission Recommendation of 10 July 2003 (2003/532/EC).
Application of EPIs is also described in EN ISO 14031:1999 Environmental
management - Environmental performance evaluation - Guidelines
Organisations implementing EMAS may use EPIs to:
increase clarity, transparency and comparability of information
provided by an organisation,
understand better and improve their environmental performance.
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WHAT SHOULD EPIs BE LIKE ?
The environmental performance indicators should (be):
cost-effective,
appropriate to the size, type, needs and priorities of
the municipality,
address more significant impacts which the municipality
can influence,
sensitive enough to reflect significant changes in
environmental impacts,
assist the management of the municipality and provide
information to the interested parties.
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BASIC PRINCIPLES OF ENVIRONMENTAL
INDICATOR SYSTEM
The features of EPIs which make them useful:
comparability (to compare and show changes of
environmental performance),
balance between bad and good areas,
continuity (based on the same criteria, enabling
comparison of units),
timeliness (updated frequently enough to allow action to
be taken),
clarity (clear and understandable).
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CATEGORIES OF ENVIRONMENTAL PERFORMANCE
INDICATORS (EPIs)
ENVIRONMENTAL PERFORMANCE INDICATORS (EPIs)
OPERATIONAL
PERFORMANCE
INDICATORS
(OPIs)
MANAGEMENT
PERFORMANCE
INDICATORS
(MPIs)
ENVIRONMENTAL
CONDITION
INDICATORS
(ECIs)
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OPERATIONAL PERFORMANCE INDICATORS (OPIs)
OPIs provide the management with information on the
environmental performance of the organisation’s operations.
OPI’s relate to:
inputs - materials, energy, services, supporting products
and their supply to the operations (inputs indicators),
design, installation, operation and maintenance of the
physical facilities and equipment, land use, transport
(physical facilities and equipment indicators),
outputs - product, services, wastes, emissions and their
delivery from operations (outputs indicators).
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MANAGEMENT PERFORMANCE INDICATORS (MPIs)
MPIs provide information about the efficiency of management
efforts to influence the organisation’s environmental
performance.
MPI’s relate to:
implementation of policies and programmes, conformance,
financial performance, employee involvement
(system indicators),
administration and planning, purchasing and investments,
health and safety, community relations
(functional area indicators).
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ENVIRONMENTAL CONDITIONS INDICATORS (ECIs)
ECIs provide information on the quality of the environment
surrounding the organisation or the local, regional or global
condition of the environment.
ECI’s relate to:
air and water quality, land degradation (environmental
media indicators),
fauna, flora, humans, aesthetics, heritage and culture
(bio- and anthroposphere indicators).
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SELECTION OF EPIs (1)
Organisations should consider EPIs indicators in order
to be able to demonstrate that:
they understand the environmental impacts associated
with their activities, products and services (ECIs),
they are taking appropriate measures to ensure the
management of environmental aspects associated with
the environmental impacts (MPIs),
the result of the management of environmental
aspects is improved environmental performance of their
operations (OPIs).
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SELECTION OF EPIs (2)
Questions to ask when selecting EPIs:
what are the main environmental aspects and impacts?
where can most improvements be achieved?
where can environmental improvements also lead to
cost reduction?
how does the organisation affect the local or regional
environmental situation in relation to important local or
regional environmental policy issues?
what environmental problems dominate currently?
what external requirements, for example from interested
parties, affect the organisation?
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SELECTION OF EPIs (3)
Is the environmental
aspect significant?
No
No need to report
Yes
What indicators do I need to
manage this aspect efficiently?
Can this/these indicator(s) be
reported in an understandable
and unambiguous way?
Yes
Present data in
environmental statement
Review data management
No
No
Can a new indicator(s)
be developed?
Yes
Source:Commission
Recommendation
of 10 July 2003
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SELECTION OF EPIs (4)
Criteria for the selection of EPIs (defined in Annex III 3.3.
to the EMAS Regulation)
Selected environmental performance indicators should:
give an accurate appraisal of the organisation's
performance,
be understandable and unambiguous,
allow for year on year comparison to assess the
development of the organisation’s environmental
performance,
allow for comparison with sector, national or regional
benchmarks,
allow for comparison with regulatory requirements.
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SELECTION OF EPIs (5)
Questions to answer before the selected indicator is used:
can the data represent the environmental impact?
can the indicators enable the quantification of
environmental targets?
does the data support the management process?
is the data understandable without complicated
explanation?
will data in this format be usable year on year?
are any existing legal limits for this aspect incorporated?
can the data be compared with relevant benchmarks
for this aspect?
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ENVIRONMENTAL PERFORMANCE EVALUATION
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Examples of operational performance indicators
Energy


quantity of energy used per year,
quantity of energy saved due to energy conservation programmes.
Emissions



quantity of waste per year,
quantity of specific emissions per year,
quantity of specific substances discharged to water per year.
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Examples of management performance indicators (1)
Implementation of policies and programmes


number of achieved objects and targets,
number of pollution prevention initiatives implemented,
Conformance



number of audit findings per period,
number of audit completed versus planned,
number of resolved and unresolved corrective actions.
Administration and planning

percentage of land planned to remain or become natural habitats
or green areas.
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ENVIRONMENTAL PERFORMANCE EVALUATION
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Examples of management performance indicators (2)
Employee involvement


number of environmental improvement suggestions from
employees,
results of employee surveys on their knowledge of the
organisation's environmental issues.
Financial performance



savings achieved through reduction in resource usage,
prevention of pollution or waste recycling,
environmental investments,
research and development funds for projects with environmental
significance.
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ENVIRONMENTAL PERFORMANCE EVALUATION
Implementation of EMAS in a Municipality / Case Study
Examples of management performance indicators (3)
Community relations



number of inquiries or comments about environment
related matters,
number of press reports on the municipality’s environmental
performance,
number of environmental educational programmes or materials
provided for the community,

resources applied to support community environmental programmes,

number of external requests for environmental statement,

number of sites with wildlife programmes,

progress on local remediation activities,

number of local cleanup or recycling initiatives,

favourability ratings from community surveys.
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Examples of environmental condition indicators
Air quality(SO2, NOx, ambient temperature, noise levels, odour),
Water quality(concentration of specific substances, bacteria,
water temperature),
Land (concentration of selected contaminants or nutrients, land use,
natural habitats, protected areas, erosion),
Flora (population of particular plant species),
Fauna (population of specific animal species),
Humans (incidence of specific diseases, environmental diseases of
the local population, life expectancy of the local population, density),
Aesthetics, heritage and culture (measure of the condition of
places considered sacred or of historical value, natural monuments).
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FINAL QUESTIONS TO BE ASKED IN RELATION
TO THE SELECTED INDICATOR
Is it consistent with the environmental policy?
Is it appropriate to the management efforts?
Is it useful for measuring performance against the organisation's
environmental performance criteria?
Is it relevant and understandable to internal and external interested
parties?
Is it obtainable in a cost-effective and timely manner?
Is it adequate for the intended use based on the type, quality, and
quantity of the data?
Is it representative for the environmental performance?
Is it measurable in appropriate unit?
Is it sensitive to changes of environmental performance?
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ENVIRONMENTAL PERFORMANCE EVALUATION
Implementation of EMAS in a Municipality / Case Study
Operational performance indicators selected by
the municipality of Tarnowskie Góry (1)
Quantity of water used in households [cubic meters per inhabitant
and year],
Quantity of water used outside households [cubic meters per inhabitant
and year],
Energy consumption in households [kilowatt hours per inhabitant and
year],
Energy consumption outside households [kilowatt hours per inhabitant
and year],
Quantity of discharged wastewater [cubic meters per inhabitant and
year],
Quantity of discharged untreated wastewater [cubic meters per
inhabitant and year],
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ENVIRONMENTAL PERFORMANCE EVALUATION
Implementation of EMAS in a Municipality / Case Study
Operational performance indicators selected by
the municipality of Tarnowskie Góry (2)
Quantity of discharged wastewater after treatment [cubic meters per
inhabitant and year],
Quantity of industrial waste generated [kilograms per inhabitant and
year],
Quantity of municipal waste generated [kilograms per inhabitant and
year],
Quantity of municipal waste reused [percent],
Quantity of municipal waste landfilled [percent],
Emission of gases (CO, SO2, Nox) [kilograms per year],
Emission of dust [kilograms per year].
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ENVIRONMENTAL PERFORMANCE EVALUATION
Implementation of EMAS in a Municipality / Case Study
Management performance indicators selected by
the municipality of Tarnowskie Góry
Percentage of objectives and targets achieved per year [percent],
Cost of objectives and targets achieved [zloty per year],
Time of environmental training for employees [hours per employee
and year],
Number of inhabitants trained in environmental matters [persons
per year].
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
10. Environmental statement
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1
ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
OBJECTIVES
The objectives of this training unit are as follows:
to provide participants with knowledge needed to
prepare the environmental statement,
to develop participants’ skills in:


selection of data to be included in the environmental statement,
presentation of environmental information in a clear and concise
way.
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL STATEMENT REQUIREMENTS
(Regulation (EC) No 761/2001 - article 3c)
Environmental statement:
shall be prepared in accordance with Annex III,
particular attention shall be paid to:


results achieved by an organisation against its environmental
objectives and targets,
requirement of continuing to improve its environmental
performance,
the information needs of relevant interested parties
shall be considered.
The guidance on the EMAS environmental statement been adopted by
the Commission.
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL STATEMENT REQUIREMENTS
(Regulation (EC) No 761/2001 - article 3d÷e)
Environmental statement shall be:
examined to verify that it meets the requirements
of the Regulation,
validated against the requirements of Annex III
by the environmental verifier,
after validation - forwarded to the competent Body of
the Member State,
after the organisation was registered under EMAS
- made publicly available.
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
AIM OF THE ENVIRONMENTAL STATEMENT
The aim of the environmental statement is to provide
environmental information to the public and other interested
parties regarding:
environmental impact,
environmental performance,
continual improvement of environmental performance of
the organisation.
Environmental statement is a tool for communication and dialogue with
the public and other interested parties regarding environmental
performance.
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
STRUCTURE OF ENVIRONMENTAL STATEMENT
The environmental statement shall be:
presented in a clear and coherent manner
available in printed form for those who have no other
means of obtaining this information.
To avoid the cost of producing environmental statement in printed form
it is useful to present it on the municipality’s a web page.
It is important to include the same type of information as reported in
previous years to make it easy to assess the improvement of the
municipality’s environmental performance.
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
INFORMATION INCLUDED IN ENVIRONMENTAL
STATEMENT- REQUIREMENTS OF ANNEX III, 3.2 (1)
(a) A clear and unambiguous description of the organisation,
a summary of its activities, products and services
and its relationship to any parent organisations as appropriate.
Notices:
Maps, diagrams and and photographs could be included.
It should be clearly stated if only part of the municipality is registered
under EMAS.
(b)The environmental policy and a brief description of the
environmental management system of the organisation.
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
INFORMATION INCLUDED IN ENVIRONMENTAL
STATEMENT- REQUIREMENTS OF ANNEX III, 3.2 (2)
(c) A description of all the significant direct and indirect
environmental aspects which result in significant
environmental impacts of the organisation and an explanation
of the nature of the impacts as related to these aspects
(Annex VI).
Notices:
Input and output diagrams, matrices, flowcharts diagrams and pictures
could be included to show the relation of environmental impacts to inputs
and outputs. Some comments could also be given on impacts associated
with impacts due to accidents, environmental liabilities and past activities.
The criteria for identifying significant environmental aspect could be given
to fulfil the requirement in Annex VI, point 6.1.
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INFORMATION INCLUDED IN ENVIRONMENTAL
STATEMENT- REQUIREMENTS OF ANNEX III, 3.2 (3)
(d) A description of the environmental objectives and
targets in relation to the significant environmental aspects
and impacts.
Notices:
A table including the cost, responsibilities and time period by which the
targets and objectives should be achieved may be presented.
The objectives and targets from previous reporting periods may be also
related to.
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
INFORMATION INCLUDED IN ENVIRONMENTAL
STATEMENT- REQUIREMENTS OF ANNEX III, 3.2 (4)
(e) A summary of the data available on the performance
of the organisation against its environmental objectives
and targets with respect to its significant environmental impacts
The summary may include figures on:
pollutant emissions,
waste generation,
consumption of raw material, energy and water,
noise,
as well as other aspects indicated in Annex VI.
The data should allow for year-by-year comparison to assess
the development of the environmental performance of the
organisation.
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
INFORMATION INCLUDED IN ENVIRONMENTAL
STATEMENT- REQUIREMENTS OF ANNEX III, 3.2 (5)
Notices:
To increase the clarity, transparency and comparability of the
environmental statement the environmental, performance indicators
may be used. Performance could also be showed on graphs, chars and
in the tables.
The environmental performance against objectives and targets as well
as against legal requirements may be showed. Comments may be given
on reasons why objectives and targets have not been achieved.
The actions that were needed to reach the current state of environmental
performance may also be included.
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
INFORMATION INCLUDED IN ENVIRONMENTAL
STATEMENT- REQUIREMENTS OF ANNEX III, 3.2 (5)
(f) other factors regarding environmental performance
including performance against legal provisions with
respect to their significant environmental impacts.
A notice:
When reporting on environmental performance the information on legal
limits should be given, to show that the organisation complies with legal
requirements
(g) the name and accreditation number of the environmental
verifier and the date of validation.
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
UPDATING OF ENVIRONMENTAL STATEMENT
The environmental statement should be prepared upon the
first registration and every three years thereafter.
Any changes in information included in the statement shall
be updated yearly. The changes should be:
validated by an environmental verifier,
submitted to the competent body after validation,
and made publicly available.
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
PUBLICATION OF INFORMATION - TARGET GROUPS
Local community - the environmental and health aspects of
substances produced and emitted, environmental risks prevention,
information on complaints and the way they were treated, information
information about non-compliance with permitted emissions and
what measures have been taken to prevent recurrence.
Customers - information on specific environmental demands relating
to products, processes, services or management, information on
environmental investments.
Employees - information on the relationship between the
environmental situation and the working conditions (including accidents
and incidents).
Investors - the environmental strategy and performance,
soil pollution and the presence of high risk substances, possible
environmental risks
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
PUBLICATION OF INFORMATION SELECTED
FROM THE ENVIRONMENTAL STATEMENT
Any environmental information published by an organisation
may bear the EMAS logo provided it has been validated by
an environmental verifier as being:
accurate and non deceptive;
substantiated and verifiable;
relevant and used in an appropriate context or setting;
representative of the overall environmental performance of the
organisation;
unlikely to result in misinterpretation;
significant in relation to the overall environmental impact.
The reference to the latest organisation’s environmental performance
should be included.
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
EMAS
Environmental Statement
of the Municipality of Raciborz
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL STATEMENT ISSUED
BY THE MUNICIPALITY OF RACIBORZ - content (1)
1. Description of municipality and its activities
1.1. Localisation
1.2. Natural conditions
1.3. Activities
1.4. Description organisational structure (organisational chart included)
2. Environmental policy
3. Description of environmental management system
4. Environmental aspects, objectives and targets
4.1. Identification and evaluation of environmental aspects
4.2. Establishment of environmental objectives and targets as well
as environmental programmes
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Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL STATEMENT ISSUED
BY THE MUNICIPALITY OF RACIBORZ - content (2)
4.3. A list of significant environmental aspects of the
Municipality of Raciborz and related objectives and
targets
5. Environmental performance of the
Municipality of Raciborz
5.1. Air
5.2. Water
5.3. Waste
5.4. Biodiversity
6. Reporting on environmental improvement
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL STATEMENT OF THE MUNICIPALITY
OF RACIBORZ-reporting on environmental performance
60
50
acceptable value = [1ng/m3 ]
40
30
20
10
0
1994
1995
1997
1999
2000
2001
2002
Average concentration of B(a)P [ng/m3] in Raciborz in 1994-1997 and 1999-2002
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL STATEMENT OF THE MUNICIPALITY
OF RACIBORZ-reporting on environmental performance
100
900
90
800
80
700
70
Concentration
[mg/m3]
600
60
500
50
400
40
Emission
[Mg]
300
30
20
200
10
100
0
0
1996
1999
2000
2001
2002
Years
Concentration
Emission
Dust emission and PM10 dust concentration in Raciborz in 1996 and 1999-2002
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL STATEMENT OF THE MUNICIPALITY
OF RACIBORZ-reporting on environmental performance
15
1000
800
Concentration
[mg/m3]
10
600
400
5
Emission
[Mg]
200
0
0
1996
1999
2000
2001
2002
Years
Concentration
Emission
SO2 emission and concentration in Raciborz in 1996 and 1999-2002
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL STATEMENT OF THE MUNICIPALITY
OF RACIBORZ-reporting on environmental performance
Concentration
[mg/m3]
40
400
35
350
30
300
25
250
20
200
15
150
10
100
5
50
0
0
1996
1999
2000
2001
Emission
[Mg]
2002
Years
Concentration
Emission
NO2 emission and concentration in Raciborz in 1996 and 1999-2002
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL STATEMENT OF THE MUNICIPALITY
OF RACIBORZ-reporting on environmental improvement
Environmental improvements obtained in 2001-2003:
sealing the pipeline at the municipal landfill,
application of biofuels in the municipal buses,
partial replacement of fluorescent lamps,
implementation of disposal system for fluorescent lamps,
exchange of the central heating boiler burner in Primary School no 3,
application of biodegradable detergents,
reduction of non-organised dust emission on access roads
to municipal landfill,
reduction of fuel consumption and exhaust gases emission
from mechanical vehicles,
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ENVIRONMENTAL STATEMENT
Implementation of EMAS in a Municipality / Case Study
ENVIRONMENTAL STATEMENT OF THE MUNICIPALITY
OF RACIBORZ-reporting on environmental improvement
partial elimination of vibrations caused by cars and municipal buses,
application of tubeless tyres and long-life batteries in public service,
installation of plastic segregation line,
increase of the number of waste segregation points in the multi-family
built environment,
reduction of water and energy consumption,
extension of green areas around buildings,
reduction of noise,
construction of the water installation using the treated wastewater
(Waterworks and Sewage System Plant),
reduction the low emission from residential buildings,
reduction of the harmful impact of asbestos.
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