Transcript PSD, CSD, and LEAD Reporting

LEAD Reporting
Session 10-C
Presented by:
Cindy Godsey, EPSB
Presentation Topics
 Purpose
and uses of LEAD Reporting
 Relationship between LEAD and PSD
 How/where to code
 The LEAD process as it relates to PSD/MUNIS
 LEAD Reporting Pitfalls
Purpose and Uses of LEAD Reporting
 Governed
by KRS 161.1221
 Checks educator assignment against the teacher
certification database
 Used for:



State and federal data reporting
Open records requests
Data research by EPSB, KDE, LRC
LEAD and PSD relationship
 LEAD
matches the PSD job class of the educator
(certified staff) to the EPSB certification database

System looks for active locations and a matching
SSN in our database
 Each
PSD job class requires a certificate of some
type

This includes extra duty codes
 CSD
file is used to cross identify classified staff
found in Infinite Campus
How do I know where they go?
 Use
the MUNIS certification reference chart to
verify certification requirements

Available on the EPSB website at
www.epsb.ky.gov/certification/LEAD.asp
 (handout
 LEAD
included)
related job class corrections do require
resubmission of the PSD file
Certification Reference Chart
Teacher Codes =
School location allocations

The following teacher job class codes must be
allocated to school locations, not central office or
district-wide (001 or 000)

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2010 – Preschool Classroom Instructor
2025 – Kindergarten Instructor
2030 – Primary Classroom Instructor
2040 – Elementary Classroom Instructor
2050 – Middle School Classroom Instructor
2060 – High School Classroom Instructor
2070 – Job Training Instructor
2080 – Local Vocational School Instructor
2090 – Chapter I Instructor
2095 – Exceptional Child Instructor
2096 – Homebound Teacher
2099 – Substitute Teacher
2100 – Gifted & Talented Instructor
2211 – Technology Resource Teacher
The LEAD process for MUNIS data
 KDE
receives the PSD/CSD files
 KDE notifies EPSB that files are ready
 EPSB retrieves the files from KDE

We usually begin to get files around October 1
 EPSB
staff loads PSD data into the LEAD system
and identifies SSN’s with no match in the
certification database
The LEAD process for MUNIS data
 State
LEAD coordinator notifies district LEAD
coordinators that “MUNIS data has arrived in the
LEAD reports”
 State LEAD coordinator notifies individual LEAD
coordinators of SSN mismatches
 If any LEAD errors exists, LEAD coordinator will see
the following on their report:
 The
LEAD system will not indicate if it is a coding
problem or a true certificate problem

LEAD coordinator must review the code versus the
individual’s certification
The LEAD process for MUNIS data
 If
a coding or SSN problem exists, LEAD coordinator
will communicate with the district Finance Officer to
make the correction
 Finance Officer contacts KDE to have them decline
current PSD (or PSD and CSD) file to allow for
resubmission of data
 LEAD Coordinator signs off on LEAD data no later
than 11/1
 EPSB staff will work to clean up remaining issues by
11/15

KDE will accept resubmissions of PSD/CSD files until
around 11/12
Common LEAD related pitfalls
 Communication

When a new position is created
 Make
sure certification requirements and job class
are appropriate to duties and within regulations
 These should be clearly stated in the job description

When hiring
 Make

sure appropriate job class is selected
With LEAD Coordinators
 If
you are NOT the LEAD coordinator, work with them
to create a plan for regular communication during
October
Common LEAD related pitfalls
 Placing
someone without a teaching certificate
in the PSD file

Examples:
 Speech
Therapists
 Coaches (extra duty codes)
 Technology coordinators


A license or a degree does not equal certification
To pay into KTRS, one does NOT have to be in the
PSD file
Common LEAD related pitfalls
 Assigning

a job class by title not by certification
Examples:
 Director
of Districtwide Programs
 Instructional Coordinator
 Resource Teacher

Use the certification reference chart to ensure
matches (based on 16 KAR 4:010 and other
regulations)
Common LEAD related pitfalls
 Using
a Teacher job class code when duties are no
longer teacher duties

EPSB is not concerned with the pay rate of these
individuals – certification requirements differ based on
job duties (i.e. they can be paid off the teacher salary
schedule)
 Curriculum

If an individual is serving as a resource to other teachers, at
least part of their job class code must reflect this with the 2210
Consultant job class code (formerly Resource Teacher) and
the individual must have consultant permissions
 Dean

coach/consultant
of Students
This is an administrative title/position requiring full principal
certification
Common LEAD related pitfalls
 Correcting
a job class error on one record but
not the other before resubmitting - base pay and
extended day PSD records must have the same
job class code

LEAD looks at the Summary class code only – make
sure corrections are reflected in that code if a
change is made
Questions?
 Additional

Questions Contact:
Cindy Godsey
 502-782-2133
 [email protected]