PSD, CSD, and LEAD Reporting
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Transcript PSD, CSD, and LEAD Reporting
LEAD Reporting
Session 10-C
Presented by:
Cindy Godsey, EPSB
Presentation Topics
Purpose
and uses of LEAD Reporting
Relationship between LEAD and PSD
How/where to code
The LEAD process as it relates to PSD/MUNIS
LEAD Reporting Pitfalls
Purpose and Uses of LEAD Reporting
Governed
by KRS 161.1221
Checks educator assignment against the teacher
certification database
Used for:
State and federal data reporting
Open records requests
Data research by EPSB, KDE, LRC
LEAD and PSD relationship
LEAD
matches the PSD job class of the educator
(certified staff) to the EPSB certification database
System looks for active locations and a matching
SSN in our database
Each
PSD job class requires a certificate of some
type
This includes extra duty codes
CSD
file is used to cross identify classified staff
found in Infinite Campus
How do I know where they go?
Use
the MUNIS certification reference chart to
verify certification requirements
Available on the EPSB website at
www.epsb.ky.gov/certification/LEAD.asp
(handout
LEAD
included)
related job class corrections do require
resubmission of the PSD file
Certification Reference Chart
Teacher Codes =
School location allocations
The following teacher job class codes must be
allocated to school locations, not central office or
district-wide (001 or 000)
2010 – Preschool Classroom Instructor
2025 – Kindergarten Instructor
2030 – Primary Classroom Instructor
2040 – Elementary Classroom Instructor
2050 – Middle School Classroom Instructor
2060 – High School Classroom Instructor
2070 – Job Training Instructor
2080 – Local Vocational School Instructor
2090 – Chapter I Instructor
2095 – Exceptional Child Instructor
2096 – Homebound Teacher
2099 – Substitute Teacher
2100 – Gifted & Talented Instructor
2211 – Technology Resource Teacher
The LEAD process for MUNIS data
KDE
receives the PSD/CSD files
KDE notifies EPSB that files are ready
EPSB retrieves the files from KDE
We usually begin to get files around October 1
EPSB
staff loads PSD data into the LEAD system
and identifies SSN’s with no match in the
certification database
The LEAD process for MUNIS data
State
LEAD coordinator notifies district LEAD
coordinators that “MUNIS data has arrived in the
LEAD reports”
State LEAD coordinator notifies individual LEAD
coordinators of SSN mismatches
If any LEAD errors exists, LEAD coordinator will see
the following on their report:
The
LEAD system will not indicate if it is a coding
problem or a true certificate problem
LEAD coordinator must review the code versus the
individual’s certification
The LEAD process for MUNIS data
If
a coding or SSN problem exists, LEAD coordinator
will communicate with the district Finance Officer to
make the correction
Finance Officer contacts KDE to have them decline
current PSD (or PSD and CSD) file to allow for
resubmission of data
LEAD Coordinator signs off on LEAD data no later
than 11/1
EPSB staff will work to clean up remaining issues by
11/15
KDE will accept resubmissions of PSD/CSD files until
around 11/12
Common LEAD related pitfalls
Communication
When a new position is created
Make
sure certification requirements and job class
are appropriate to duties and within regulations
These should be clearly stated in the job description
When hiring
Make
sure appropriate job class is selected
With LEAD Coordinators
If
you are NOT the LEAD coordinator, work with them
to create a plan for regular communication during
October
Common LEAD related pitfalls
Placing
someone without a teaching certificate
in the PSD file
Examples:
Speech
Therapists
Coaches (extra duty codes)
Technology coordinators
A license or a degree does not equal certification
To pay into KTRS, one does NOT have to be in the
PSD file
Common LEAD related pitfalls
Assigning
a job class by title not by certification
Examples:
Director
of Districtwide Programs
Instructional Coordinator
Resource Teacher
Use the certification reference chart to ensure
matches (based on 16 KAR 4:010 and other
regulations)
Common LEAD related pitfalls
Using
a Teacher job class code when duties are no
longer teacher duties
EPSB is not concerned with the pay rate of these
individuals – certification requirements differ based on
job duties (i.e. they can be paid off the teacher salary
schedule)
Curriculum
If an individual is serving as a resource to other teachers, at
least part of their job class code must reflect this with the 2210
Consultant job class code (formerly Resource Teacher) and
the individual must have consultant permissions
Dean
coach/consultant
of Students
This is an administrative title/position requiring full principal
certification
Common LEAD related pitfalls
Correcting
a job class error on one record but
not the other before resubmitting - base pay and
extended day PSD records must have the same
job class code
LEAD looks at the Summary class code only – make
sure corrections are reflected in that code if a
change is made
Questions?
Additional
Questions Contact:
Cindy Godsey
502-782-2133
[email protected]