Transcript IDP experience Western Cape

SESSION 4:
‘IDP experience in the Western Cape’
- Philip Grobler
Western Cape IDP Co-ordinator
Dept of Local Government, Western Cape
5 March 2004
IDP Conference 2004
“Developmental Governance in Action”
Let’s take a look at our IDP journey …
How far have we come?
What did we achieve … or did not achieve?
Where are we now?
Local Government Elections: 5 Dec 2000 !
… 30 New municipalities !
Attempted the “interim IDP” …
To consolidate existing municipal plans
… by March 2001 ?
Then came 2001-2002 …
First ‘full’ IDP
Received documents & manuals
Received IDP training … in 2001
Councillors
IDP Managers
Sector departments
We started ….
Drafted district ‘frameworks’ …
Draft municipal ‘process plans’ to
guide the process
Learned about ‘IDP’ structures …
Municipal Council
Municipal Manager
(Sect 55)
IDP Steering
Committee
Subcommittees
Project Task
Teams
IDP Manager
Stakeholder and Community Participation
IDP
Representative
Forum
Metropolitan/
District/Local Level
Stakeholder
Ward
Structures Committees
Ward
Level
Learned about a ‘5 phase’ IDP process
OUTCOMES
ANALYSIS
• Existing Development
reality?
STRATEGY
• Vision/Mission->
strategies->projects
PROJECTS
• Project outputs
• Performance indicators
• Cost estimates/budget
INTEGRATION
APPROVAL
• 5 year financial plan
• Spatial Framework
• Sectoral Programmes
• Institutional Plan
• Approved IDP
Learned about project templates …
We considered ultimate IDP outcomes?
Poverty Reduction
Service
Delivery
Sustainable Municipal
Development
Local Economic
Development
Sound Environment
Community
participation
Spatial
Integration
OUTCOME?
A consultative, systematic, strategic and transparent way of decision-making
Implement
Monitoring
(Performance Management)
(Annually)
START
IDP PROCESS
Approval
Analysi
s
Strategy
Project
s
Integrated
Budget
Community
Participatio
n
We started on 1 July 2001 …
Granted … some municipalities
only started in September 2001!
Most municipalities picked up speed
… when budget needed to be linked !
Some mun’s used consultants …
Some mun’s did not !
We established “IDP Forums” …
We held “forum” meetings … and workshopped ….
We discussed our development reality …
We decided where we want to go … VISION
We prioritised …
We confirmed existing work …
…and shaped new projects ..
… and eventually …
We got
IDP’s !
What did we achieve …
or not achieve?
To determine our achievement
we had to ‘assess’ the IDPs?
We looked at eight areas of IDP …
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Organisational arrangements
Participation
Methodology (i.e. IDP guide)
Support systems
Integration (from priorities to projects/prog’s)
Alignment (horizontal and vertical)
Planning-budget link
What ‘Skills’ do we have …
What did we find …
District and local municipalities started talking ..
Mun’s did follow a strategic process …
Economic Development & Tourism
Social
harmony
Quality of life
For all
Sustainable
livelihoods
Quality
environment
Development of new Municipal
Services and Infrastructure
Housing and Land
Sport, Recreation and Culture
Spatial and Environment
Community Development
Governance and Communication
Community safety and security
e.g. Mossel Bay IDP Strategies
Projects
&
Services
Some IDPs linked to budget …
IDP Development Objective
Economic Development
Environmental
Institutional
Infrastructure
Land and Housing
Municipal Services
Infrastructure aid to Local Mun’s
* Example of a District Municipality
Amounts
R 3 509 000
R 2 137 000
R 51 207 000
R 53 400 000
R 26 683 000
R 78 532 000
R 215 469 000
R 21 451 000
R 236 921 000
Quantified external funding
dependencies …
Responsibility
District Municipaility
Provincial Govt
Amount over 3 years (Rands)
900 000
3 215 370
National Govt
13 622 080
Municipal
15 822 700
* Example: Knysna Municipality external funding dependancy
Summary of POSITIVE findings
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IDP has become the principle planning document
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IDP started to bring spheres of govt together
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New relationships (partnerships) were created
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Structured involvement did occur
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Core skills were being developed around IDP
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Innovative ideas generated on prioritisation
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Identified ‘key development priorities’
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Quantified our backlogs
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Generated project ideas
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Started to understand the support needs/systems
What we did not find …
Areas of concern …
We did not see new ‘integrated systems’ …
MAIN IDP OUTPUTS
Structure and Process
•IDP Steering Committee
•IDP Representative Forum
•Project Task Teams
Organisational
Structuring
NEW
(HR)
NEW
Project &
Programme
Management
(Budget)
ANNUAL IDP
REVIEW
(PMS-BUDGET
NEW
CYCLE)
Institutional
Plan
5 year
Financial plan
Budget &
Financial
Management
Integrated
Sector
Programme /
Plans
Structured
External
Partnerships
Capital Programme
Monitoring &
Performance
Management
Plan
Performance
Management
Operational Programme
Organisational Performance Management:
* INPUTS *OUTPUTS * OUTCOMES
Critical management system elements …
Committee 1 (IDP)
MAYOR / EXCO
MUNICIPAL COUNCIL
INTEGRATED
MANAGEMENT
SYSTEM
Financial/
Budget
Project
Communication
& stakeholder
engagement
Committee 2
Committee 3
Committee 4
“STRATEGIC MANAGEMENT TEAM”
- Municipal Manager & Directors
- IDP Manager
(Project Management skills)
(Integrated Financial Management)
(Information Management)
Integrated Development Programmes
(monitor IDP projects in budget)
Contract
Monitor &
Evaluation
(PMS)
Project
Team 1
Line
Dept 1
Project
Team 2
Line
Dept 2
Project
Team 3
Line
Dept 3
Project
Team 4
Line
Dept 4
Line
Dept 5
COMMUNITY
FORUM
(Project teams)
We did not harness all our resources …
Early areas if concern after first round …
• Credible and the ‘right kind’ of information (trends/socio-econ)
• Ineffective IDP-municipal budget link
• Poor “project scoping” (without funding remain ‘wish lists’)
• Infrastructure focus prevented broader development debate
• Slavish following of IDP Guides – over complex processes
• Participation gaps – especially business community
• Lack of considering alternative service delivery partnerships
• Weak “inter-governmental” planning and budgeting
• Inadequate focus on “rural reality”
Where are we know?
2004 – Year of second IDP review …
Today
Interim IDP
March 2001
1st FULL IDP
3 X IDP Review
2nd FULL IDP
4xIDP Review
3rd FULL IDP 4xIDP Review
March 2002
Mar ’03-’04-’05
March 2006
Mar ’07-’10
March 2011
5 YEAR TERM OF OFFICE
DEC 2000 - DEC 2005
Elections
Dec 2000
July 2001 - June 2006
5 YEAR TERM OF OFFICE
DEC 2005 - DEC 2010
Elections
Dec 2005
Mar ’12-’15
5 YEAR TERM OF OFFICE
DEC 2010 - DEC 2015
Elections
Dec 2010
July 2006 – June 2011
JUL 2012-JUL 2017
STABILISATION
CONSOLIDATION
SUSTAINABILITY
Dec 2000 – 2002
Jan 2003 – Dec 2010
Dec 2010 - Beyond
Consider … 2002 ‘Score Card’ relevant?
60%
60%
60 %
45 %
INSTITUTIONAL
PARTICIPATION
ARRANGEMENTS
IDP METHOD
• Community
• Guide Packs
• Mngt of IDP
• Extern Roleplayers • Methodology
• IDP Forum
* new ideas
• Steering Committee * dept’s / NGO’s
private sector
* prioritisation
• Project Teams
• Forum operation
• Training:
• Councillors
* area involvement * target groups
• Mngt of process
* business
• IDP Team
• Core skills
• Forum utilisation
• Institutional model
• District co-ordinate • Project & Info Mngt
• External access
• IDP-budget process
• Networking
45 %
INTEGRATION &
ALIGNMENT
PLANNINGBUDGET LINK
• Priorities > projects
• Sectoral integration
• Prescribe elements
• Link to PMS
• LM link to DM
• Municipal-provincial
linkages
• IDP projects in
budget
• Funds secured
• CAPEX_ OPEX
• Medium term
budget outlay
• Information flow
• IGR structures
• DM’s IDP role
• PAWC IDP role
• Project design
• Budget cycle
• Project Mngt
approach
We have clear ‘pointers’ to deal with …
Institutional arrangement 1. IDP Team (strategic mngt)
Participation
IDP methodology
Integration
Alignment
Planning-budget link
Implementation hampering
2. Core skills
3. IDP within municipal systems
4. Stakeholder engagement
5. Forum / wards
6. External stakehold’s resources
7. Prioritisation tools
8. Project teams
9. Annual review cycle
10. Sectoral issues/‘prescribed’
11. District-local mun’s
12. Provincial-municipal (IGR)
13. IDP-budget link (budget cycle)
14. CAPEX & OPEX link to IDP
15. Powers/functions
16. Info flow
Let’s deal with them ..
and make true developmental
governance a reality!
Thank You !