Transcript Slide 1

A leap ahead...
Darren Kearney
Don Miller
Ilya Pinchuk
Topics
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Current Exchange Environment
Introducing Office 365
Migration Process
Timeline
Getting Ready for Office 365
Additional Information
Current Exchange Implementation
• Exchange 2003
– E-mail, calendaring,
contacts, & tasks
• Mailbox quota (1GB with
no charge)
– Anything over 1 GB has a
charge
• 6000+ mailboxes
Current Exchange Implementation
• Why do we need to move now?
– End of life for the hardware
– End of support for the version of Exchange
– Does not meet the growing needs of the
community
– Not compatible with newest versions of
Outlook (Office 2011/2013)
– Connection issues on some mobile devices
Current Exchange Implementation
• Why not replace the current infrastructure
with a replacement onsite Exchange
system?
– Cost
– Will require future replacement
– Set in time (no new features)
– Limits the quota space we could provide
– We would have to continue to support two
systems on campus (employee & student)
Introducing Office 365
• What is Office 365?
Welcome to the cloud
Office 365 is an fast, secure, modern, cloud-based
email and calendar system developed by Microsoft.
Office 365 and NetID
• A note on your NetID
– The University of Idaho will
retain control of NetID
passwords
– Microsoft will not know your
password
• You will not have to set a
new password (unless it is
expired!)
Why Office 365?
• Secure – redundancy systems,
constant backups means your
data is safe
• Modern – constant updates
ensure security and
functionality with new software
• Feature rich – office web apps,
webspace, web access; Office
365 is more than just email
Why Office 365?
• Collaboration – Built in tools such as
IM, Lync, video conferencing allow
unprecedented ease in collaboration
• Scalable – easy management for
future growth at the University of
Idaho
• Flexible – works with a variety of
clients such as Outlook 2011/2013;
integrated web access
Why Office 365?
• Mobile – support all modern
mobile devices, phones and
tablets
• Familiar – same great Outlook
format and functionality; and
your students are already on it!
Rollout features
• Increased quota - Current quota will increase to 25 GB
• Microsoft Office compatibility - Office 2011 for mac and
Office 2013 will work!
• More efficient calendaring - Schedule meetings with
students, manage your calendar workflow easier
Rollout Features
• Modern client support – Office365 supports Outlook 2011
for Mac and Office 2013
• Web Access – Outlook Web App is compatible with all major
browsers on major platforms
• Lync integration – Instant messaging, voice and video chat
capabilities built in, Presence
The migration
• The big picture
– Moving more than 3 terabytes of data
– 6000+ accounts
– and we plan to complete the migration 5 times faster
2007 migration: A trip to the moon
2013 migration: A trip to Mars
Before the migration
• Look for our email messages
• Visit the Migration Web Page
– www.uidaho.edu/its/office365migration/
• Talk to us!
– [email protected]
– (208) 885-HELP (4357)
Email Notices
• Your account will be migrated on…
Email Notices
• You have used (???) in the past 90 days
– iPhone
– ActiveSync (Android)
– Entourage
– POP/IMAP
What will the migration look like?
• Outlook
• Outlook Web Access (OWA)
• Mobile Phones
– iPhone
– Android
• Other Email Clients
– POP
– IMAP
• Entourage
Outlook
• What to expect…
– No changes in functionality
– Simple restart
…if the application is open
Outlook
• Before
– Check your permissions
– Upgrade to Outlook 2010, if possible
• During
– Sit back, relax
• After
– Send some email
– Re-check your permissions
Outlook
• What you might see during the migration…
Outlook
• How to fix it…
– Restart outlook
Welcome to the Cloud…
Outlook
• What you WILL see!
Use your full email address to logon
Outlook Web Access (OWA)
• What to expect…
– Web address WILL change
• Old = mail.uidaho.edu
• New = owa.uidaho.edu
– Completely new interface
Outlook Web Access (OWA)
• Old…
Outlook Web App (OWA)
• New!
Outlook Web App (OWA)
• Warning!
– You cannot access the new OWA until after
your account has been migrated.
– Once your account is migrated the old
mail.uidaho.edu OWA cannot be accessed.
iPhone
• Warning: you will need to update your
configuration.
iPhone
• What you will see…
iPhone
• How to fix it…
iPhone
• Warning!
– You may need to remove the existing “UI
Email” profile if your account settings are
grayed out.
– Specific instructions will be sent to users
identified as having used an iPhone in the past
90 days.
Other Clients
• Android
– Update Server Addresses
– Delete and Recreate Corporate Sync
• POP/IMAP
– Change server names
• Entourage
– Upgrade to Outlook 2011?
Timeline
• Early Adopters
– ITS will move mid March
• University of Idaho Accounts
– Migration will begin in April
– Moves will be done by department
• A refined timeline will be made available
– http://www.uidaho.edu/its/office365migration
Getting ready for Office 365
• What are the major differences?
• How can I ensure I have a smooth
transition?
• Changes after the migration
Differences
• Outlook 2003 – will not longer be supported.
• New website to remember – web app located at
http://owa.uidaho.edu
• Calendar speed – Calendars may have a slight decrease in
speed
• Inbox size – Email performance will degrade as the size of
the inbox increases.
A Smooth Transition
• Review email: Size and amount
– Remove attachments over 25MB
• Start using folders outside the inbox
• Learn to search effectively
• Update any computers that still have
outlook 2003
A Smooth Transition
• Please read all emails from ITS and
encourage others to do so as well
• Get in the habit of using your full email
address to log into your email now
• Talk to us
Changes after the Migration
• Mobile devices - will need to be reconfigured
• IMAP and POP users - will need to reconfigure their
clients
• Special devices – email-enabled printers or copiers
may need to be reconfigured
• Permissions – Calendar, delegate permissions may
need to be manually updated
• Junk E-mail – Junk mail will show up in your junk email folder
Additional Information
• www.uidaho.edu/its/office365migration/
• help.outlook.com
• www.facebook.com/itshelpdesk/
• To learn more about Office 365 visit the
product website.
– www.microsoft.com/office365
Thank you!
• Contact us at:
– [email protected]
– 208-885-4357
– TLC 128