Transcript Slide 1

Information
Session
for
Supervisors
Classification & Compensation Study
• Public Sector Personnel Consultants
• Classification: Job analysis
• Compensation: Market Survey &
recommendations for new Compensation
Methodology
• Compensation Committee: representatives from
Classified & Professional/Technical Employee
Associations, and Administrators
Classification Study
• For all Classified,
Prof-Tech employees
and AE Instructors
• Not for full-time
faculty, adjunct, IA’s,
CA’s, or
Administrators
• Position Analysis
Questionnaire (PAQ)
• 100 Interviews to be
conducted
• Consultant will make
recommendations for
classification changes
• No PAR process this
year – use the PAQ
Classification Study
• What is a PAQ?
– PAQ is a form that asks detailed questions about ACC
jobs
– Every Prof/Tech, Classified employee and each AE
Instructor completes a PAQ
– Five Sections in PAQ:
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Section I: All employees
Section II: Employees who are supervisors
Section III: Immediate supervisor review/approval
Section IV: All next levels of supervision
Section V: Final level of supervision (Deans, AVP’s, VP’s)
Classification Study
• Timeline
Nov 14-18
Nov 28-30
Nov 28-Dec 9
Dec 9 – Jan 4
Jan 5
Jan & Feb
March
Supervisor Information Sessions
Employee Project Briefings
PAQ’s completed
Supervisors review,
comment, approve PAQ’s
PAQ’s should be in HR
Consultant reviews PAQ’s
Appeal process
Classification Study
• How is the PAQ completed?
– Download from web & Save to PC
– Type the answers (Section I, Section II)
– Print & give to Immediate Supervisor for review,
comments, and approval
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Download, type, print only the Section III pages, & sign
Staple Section II pages to Section I & II
Forward to next level(s) of supervision for your department
Repeat for Section IV and V
Send to HR in departmental order
Classification Study
• Employees who share the exact same title and the
same supervisor may complete a PAQ as a group
• All employees must sign the PAQ to show agreement
with it
• All names must be listed on Sections III, IV & V to
identify the PAQ for the Consultant
• Supervisors at all levels may NOT change employee
answers
• Supervisors may agree or disagree and explain in
comments
Classification Study
• HR’s Role:
– Communication about the Study
– Arrange Supervisor Info Sessions & Employee Project
Briefings
– Facilitate the PAQ process
– Compile all PAQ’s, review for completeness
– Log and track PAQ’s
– Ensure Consultant has every completed PAQ form
– Arrange Interviews for Consultant
– Review Consultant's recommendations
Classification Study
• Employees who refuse to complete a PAQ form,
will not be eligible for the appeal process
• Without a PAQ, the job description is the only
source of information for the Consultant’s review
• PAQ forms are to be completed on employee’s
regular work time
• All Employee Project Briefings & Interviews are
on regular work time
Classification Study –PAQ Section I
• Employee’s Name MUST be on all Sections of
PAQ
• As answers & comments are typed, the PAQ will
“grow”
• Section I: questions for all employees about the
work they perform
– Page 1: employee & supervisor ID & contact
information
Classification Study –PAQ Section I
– Page 2-17: questions about the job Topics include: job
purpose, work activities (duties), information sources,
equipment & tools used, physical requirements,
environmental conditions, work assignments, training
& experience (special questions for IT & IRT
employees), authority, & interaction with others.
– Page 17: end of PAQ for non-supervisory employees
– Print & staple Sections I, II, & III, sign Section I, And
give to immediate supervisor
– (Section II – leave blank if non-supervisory employee,
complete it if you are a supervisor)
Classification Study –PAQ Section II
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Section II (p.18) Supervisory Questions
Direct Reports, Indirect Reports
Supervisory responsibilities
Page 20: End of Section II
Print PAQ, staple & sign (leave Section III
attached)
• Give Sections I, II & III to immediate supervisor
Classification Study –PAQ Section III
• Section III “travels” with the PAQ Document
• Immediate Supervisor reviews employee’s PAQ
• PAQ Options;
– Access PAQ document on-line, print only the pages with your
comments -OR– Attach a Word document with your comments, but sign Section III
on PAQ
• Make comments, agree or disagree (Discuss with employee
if disagree)
• Ensure employee name and your name & contact info is on
Section III
Classification Study –PAQ Section IV
• Section IV is for next level(s) of supervision within
your department, as needed, that are not
immediate supervisor, and not Final level of
approval
• Section IV may be optional in your department
• Access the Section IV PAQ Document on line, type
your comments, print & staple them, ensure your
name and the employee’s name is on Section IV,
forward to either the next level supervision or to
the final level of supervision
Classification Study –PAQ Section V
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Final Level of Supervision
Review the PAQ
Access the Section V document on line
Type your comments, print & staple to the PAQ,
sign Section V
• Ensure names and contact info is on Section V
• Organize all PAQ’s according to organizational
chart for your department, and send to HR
Compensation