Transcript SO THE AWARD CAME – BUT HOW DO I GET THE MONEY???

National Association of Community Health Centers, Inc.
SO THE AWARD CAME – BUT
HOW DO I GET THE MONEY???
“How to Set Up & Access Your Section
330 Grant Funds through the Payment
Management System (PMS)
Teleconference”
Thursday, July 19, 2007
3:00 – 4:30 pm EST
Lawrence R. Poole, M.B.A.
Consultant, FT Solutions LLC
Overview: Grant Process

Application Phase:



Application submitted
Awarding Agency award notification
Authorization Phase:


Awarding Agency registers the grantee
information and creates an account within
the Payment Management System (PMS)
Deposits (Posts) Grant Dollars into account
Overview: Grant Process

Payment Phase:


Grantee requests funds through PMS/Smartlink.
Reporting Phase:


PMS 272 Report (due 45 days after the end of
the quarter)
Reports to Awarding Agency
Getting Started

Complete & return the requested setup package
information received from the Payment
Management System:




Direct Deposit form (SF 1199A)
Grantee PMS Training CD
Primary Contact Person form
Grantee can then log into the Payment
Management System web site:
http://www.dpm.psc.gov
Getting Started (continued)


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
Click on PMS, Smartlink tab
Click on Smartlink payment request tab or PMS
Login screen
When Login screen comes up, enter your user
name and password provided by PMS
NOTE: Passwords expires after 90 days;
are Alpha Numeric; and are Case Sensitive
Click on Access PMS
Access the User Menu
Getting Started (continued)

At the User Screen, you should see four (4) Adhoc Grantee Inquiry Types:





Account Balance Data
Authorization Transactions
Payment Data
Summary Grant Data
Enter your Payee Identification Number (PIN) or
Payee Account Number. (This should have
been sent to you in a registered letter/kit
from PMS)
Processing a Request for Payment
(Advance Payment)

Click on Request for Payment tab
 Type in Payee Account # and click on Account
 Enter the requested information
 enter the Payment Request Date
 Enter the Disbursement Amount
 Enter the Cash on Hand (amount left over in
your bank account)
 Enter the Payment Request Amount (the
disbursement amount minus the cash on
hand)
Processing a Request for Payment
(Reimbursement Payment)

Click on Request for Payment tab


Type in Payee Account # and click on
Account
Enter the requested information
enter the Payment Request Date
 Enter the Disbursement Amount (amount should
be ZERO)
 Enter the Cash on Hand (amount expended)
 Enter the Payment Request Amount (amount to
be reimbursed)

Review Payment Screen

Payment requests will either be scheduled
to be deposited to your bank account ,
usually on the next day or Flagged in an
holding file.

Reasons for Holding File



Unreasonable request amount
Awarding Agency Restriction
Late Reporting
TIPS



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Bank accounts must be a federally insured
(FDIC) financial institution.
Draw down funds only when you are ready
to write the check for expenditures. (no
longer than 72 hours)
Submit timely SF 272 reports.
Review SF 272 Reports each quarter for
accuracy & reconcile any differences.
Payment Management System (PMS)
Contact Information
PMS Help Line: (877)614-5533
or
http://www.dpm.psc.gov
or
Contact your assigned Grants
Management Specialist