Transcript Sport Club Council Meeting

Sport Club
Council Meeting
10/23/13
Points of Contact
 YOUR SPORT CLUB PROGRAM MANAGERS ARE YOUR 1ST
POINT OF CONTACT.
 Only after you have attempted contacted them, should you
proceed to contact Tyler.
 Program Manager office phone #: (785) 864-4519
 Program Manager office email: [email protected]
 Office fax #: (785) 864-1777
 Contact information for Tyler Spencer
 Office phone #: (785) 864-0792
 Office email: [email protected]
 Cell #: (270) 779-4554
 ONLY USE CELL IN EMERGENCY SITUATIONS
ITT deadlines
 If using restricted:
 Must submit ITT 15 business days prior to travel
 MUST MEET WITH PROGRAM MANAGER 10
BUSINESS DAYS PRIOR TO TRAVEL
 Confirm hotel/rental reservations 2 weeks prior to
trip
 *** This is not the sport club staff’s job! It is your job
to set up hotel and vehicle rentals. If you do not know
how to, ask.
Late information for
Intent to Travel Forms
If you’re giving your Program Managers
hotel/car rental/etc. information only a
couple days prior to your trip, you will not
be funded using restricted fees for the
missing information.
All paperwork is
turned into your
program manager
first!
Unlabeled/mislabeled Paperwork
Announcements
Travel Receipt logs
 If your gas receipts exceed $0.55 per mile – then you
will not get reimbursed for the excess spent.
 Do not list lodging/rentals/etc. if they have been prepaid
by Tyler
 Only list those expenses if you need reimbursed for the
purchases
 Please remember to pick up room receipts and turn into
Tyler as soon as you get back
 Fill out both pages of the travel receipt log thoroughly to
ensure proper reimbursement.
 Do not mark on receipts
 DO NOT FORGET TO SIGN THE BOTTOM OF THE 2ND
PAGE!!!
Receipt Logs Cont…
When turning in receipt logs:
List how your club did at the event!
Generated Income
 Membership
 Must have a waiver on file
 Must have paid dues through SOFAS account
 Must be an active member of club on Rock Chalk Central
 Member’s list
 Member’s full name
 Amount member paid
 Date dues were deposited
 Last day to deposit dues (to be applicable for FY 15 allocations):
 1/31/13
 Next meeting:
 Will hand out updated records of generated income and member’s list.
Spring 2014 Facility Requests
DUE TODAY
Spring Events
 If your club is planning on hosting any
spring events using any KU facilities –
submit game & event facility requests
NOW
Shenk Closing
Shenk will be closing for the winter
on Friday, 11/21/13
Weather permitting
CPR Certification
11/4/13
5pm – 7pm
Notify Tyler if you would like to
attend by 11/1/13.
Capital Improvement Reminder
Eligible Clubs
Clubs on standby
 Quidditch
 Women’s Ultimate
 Disc Golf
 Jiu Jitsu
 Boxing
 Softball
 Bowling
 Judo
 Rock Climbing
 Ki Aikido
 DanceSport
 Men’s Rugby
Martial Arts Storage Closet
 Keep it clean – or items left awry will be confiscated!
Sport Club Banners
 We are looking into getting banners for clubs
 Please send us every title you have won
 National Championships, Regional Wins, national ranking, and
league titles, etc
Active Shooter Video
 KU Public Safety Recommendation Video
 http://www.youtube.com/watch?v=5VcSwejU2D0
Constitution
Announcements
Club Conduct
You represent the University of
Kansas and the Sport Club Program.
Treat everyone with dignity and
respect.
This includes your program
managers, coordinator, and all rec
facility staff.
Upcoming Important Dates:
 Supplemental Request Hearing/Exec Board: 12/4/13
 Requests due: 12/2/13
 Sport Club Council Meeting:
12/4/13
 Sport Club Officer Leadership Workshop:
1/29/14
 Financial/Travel Session
7-8:30pm
 Policy Review Session
8:45-9:45pm
 Generated Income Deadline:
1/31/14
The
End!