Transcript Community College Contribution to Jobs and the Economy

CALIFORNIA COMMUNITY COLLEGES
CHANCELLOR’S OFFICE
Managing Perkin IV
Funding
February 2, 2015
Robin Harrington, Specialist
Workforce and Economic Development Division
California Community Colleges Chancellor’s Office
1
Managing Perkins IV Funding Workshop Goals
Goal of the workshop is to give attendees a
basic understanding of:
● The Overall Purpose of Perkins IV
● Required and Permissive Use of Title I-C
Funding
● Overview of Managing Perkins Funding
● Application Review and Requirements
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Background
President signed Perkins IV into law August 12, 2006
http://www2.ed.gov/policy/sectech/leg/perkins/index.html
Reauthorized through 2012 as Public Law 109-270
Themes in Perkins IV:
Accountability and program improvement
Connections between secondary and postsecondary
Strong academic and technical integration
Strong focus on business and industry
Increased coordination with CTE system/community
New 2008-12 California State Plan
http://www.schoolsmovingup.net/cs/ctep/print/htdocs/ctep/home.htm
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Overall Purpose of Perkins IV (‘‘SEC. 2. PURPOSE.)
To more fully develop CTE students academic and career technical skills in
secondary and postsecondary that:
 Prepare high skill, high wage, or high demand occupations in current
or emerging professions;
 Link secondary education and postsecondary education (programs of
study) and partnerships with baccalaureate intuitions, WIBs,
business and industry and intermediaries;
 Promote integration of rigorous and challenging academic and
career technical instructions;
 Promote technical assistance that improves the quality of CTE
education from teachers, faculty, administrators and counselors;
 Promoting Life-Long Learning (Stackable Credentials)
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Perkins IV Title I-C Nine Requirements
1.
Strengthen academic and career
technical skills of students thru
integration
2. Link CTE secondary and
postsecondary programs (at least 1
program of study)
3. Provide students with strong
experience and understanding in all
aspects of an industry (WBL: WorkBased)
4. Develop, improve or expand use of
technology
5.
6.
7.
8.
9.
Professional development
Evaluate programs with emphasis on
spec. pops.
Initiate, improve, expand and
modernize quality programs
Provide activities, services and be of
sufficient, size, scope and quality
Prepare spec. pops. for high skill, high
wage, or high demand, occupations
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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20 Permissive Uses of Funds
1. Involve parents, business and labor in
planning & operation
2. Career guidance & academic
counseling
3. Business Partnerships - Work-related
experience students & faculty
4. Programs for spec. pops.
5. CTE student organizations
6. Mentoring & support services
7. Upgrading equipment
8. Teacher prep. programs
9. Improving and developing new CTE
courses including distance ed.
10.Assist transition to BA degree
programs
11. Support entrepreneurship education
12. Initiatives for secondary students
obtaining postsecondary credit to
count towards an AA/AS or BA/BS
degree
13. Support small CTE learning
communities
14. Family & consumer sciences
15. Adult CTE programs
16. Job placement programs
17. Support Nontraditional activities
18. Automotive technologies
19. *Pooling funds
20. Support other CTE programs
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Cost Generally Eligible
Administrative Costs (5%)
Salaries (non-instructional)
Stipends (curriculum)
Consultants
Instructional Materials
Instructional Equipment
Professional Development/Travel
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Cost Not Eligible for Funding
1. Student expenses or direct
assistance to students *
2. Entertainment
3. Awards and memorabilia
4. Individual memberships
5. Membership with orgs. that
lobby
6. College tuition, fees, books
7. Fines and penalties
8. Insurance/self-insurance
9. Expenses that supplant
10. Audits, except single audit
11. Contributions and donations
12. Contingencies
13. Facilities and furniture *
14. General advertising
15. Alcohol
16. Fund raising
17. General administration
18. Faculty Salaries (for Instruction)
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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When Funds are Considered Obligated
Type of Cost
Equipment & Supplies…..……….
Work of Employees…………………
Contracted Services………………..
Utilities…………………………………..
Rental……………………………………..
Travel……………………………………...
Conference Registration…………
Obligation Occurs
Date of Purchase Order
When Work is Done
Date of Written Agreement
When Used
When Used
When Travel is Taken
When Fee is Paid
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Federal Rules Applying to Perkins IV
Perkins Career Technical Education Act of 2006
 EDGAR (Education Department General Administration Regulations)
 OMB Circulars (Office of Management and Budget)
Circular A-87 Cost Principals – State and Local
Circular A-21 Cost Principals – Education Institutions (Relocated to 2CFR,
Part 220)
Circular A-133 Single Audit Requirements
Circular A-102 Grants and Cooperative Agreements with State and Local
Governments
Circular A-110 Uniform Administration Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals and Other
Non-Profit Organizations (Relocated to 2CFR, Part 215)
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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CCCCO Risk Management Monitoring
 Federal Requirement
 Purpose
 Risk Management Monitoring
 Step One – Assessment of Risk
 Step Two – Self Assessment
 Step Three – Desk Audit
 Step Four – Telephone Audit
 Step Five – On-Site Review
 Additional Monitoring
As specified within the Risk Monitoring section above, there will be a percentage of
grant/allocation recipients that will not be within the at-risk category. In order to have a
level of review for all grant/allocation recipients a percentage of these (not at-risk) will be
selected annually for a one-day on-site review
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Risk Management Monitoring (Cont.)
Points
10
Risk Factor
Recipients that failed to meet deadlines in submitting applications, expenditure reports, or final claims
15
Recipients that fail to use a significant portion of their grant/allocation funding (20%)
10
Recipients that have not met their negotiated performance measures
10
Recipients whose single audits reports have identified problems with costs, lack of controls or a system
to identify costs charged to the grant/allocation
10
Recipients that receive over $250,000 in grant/allocation funds
5
Recipients not monitored in past five years
10
New recipient with little or no experience in managing the grant/allocation (recipients where persons in
the coordinator role have changed will be viewed as new recipients)
10
Recipients that have revamped information systems or changed accounting rules/methods
20
Grant/Allocation Monitor has expressed a concern
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Risk Management Monitoring (Cont.)
Guide for Self-Assessment Contains
 Audit Files
 Advisory Committee
 Articulation and Programs of Study
 Special Populations
 Faculty and Staff Professional Development
 Equipment and Related Property
 Time and Effort
 Supplement not Supplant
 Record Retention
 Technical Assistance
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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What is Included in Equipment Records
The community college Budget and Accounting manual references Education Code
35168 and the Federal funding requires following the rules within 2CFR§ 215.34 in
regards equipment. These rules state that a physical inventory of the property must
be taken and the result reconciled with the property records at least once every two
years. In addition a control system must be developed to ensure adequate
safeguards to prevent loss, damage, or theft of the property and adequate
maintenance procedures must be developed to keep the property in good conditions.
a. a description of the equipment;
b. serial number, or other identification number;
c. source of equipment (award number)
d. who holds the title;
e. the acquisition date;
f. cost of the property;
g. percentage of Federal participation in cost of the property;
h. the location;
i. use and condition of the equipment;
j. any ultimate disposition data (including date of disposal & sales price);and
k. date of last physical inventory.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Perkins IV Application
Title I-C Basic Grant Annual Application is Required
Core Indicator Performance Levels Must be
Negotiated
Core Indicator Performance Levels Must be Reviewed
Required Advisory Group
The College must meet the minimum level of one
program of study
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Perkins IV Accountability
Pursuant to Section 123(b) of the Act, state agencies are
required to:
 Negotiate yearly core indicator targets with Districts
receiving Title I-C allocations;
 Yearly evaluation of established performance targets;
 For those failing to meet performance targets follow-up
on program improvement plans; and
 Consider technical assistance or sanctions for those
Districts not meeting performance target for 3
consecutive years.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Application Review
•
•
•
•
•
•
•
•
Course and Program Improvement for CTE
Allocable, Reasonable, Not Supplanting
Meets Three-Year Rule
Analyses the Core Indicator Data
Appropriately Describes the Problem
Appropriately Describes the Solution
Boxes Checked Match the Solution
Budget Matches the Solution
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Application Review (cont.)
• Narrative Questions
 Development, implementation, and evaluation of CTE programs assisted with
Title I, Part C funds
 How required advisory entities are informed about and assisted in
understanding the requirements of this title, including CTE programs of study.
 Data and resources used to select Top Codes and Across all Programs
 Sufficient size, scope, and quality to bring about improvement in the quality of
such programs
 identify and adopt strategies to overcome barriers that lower access or success
for special populations; and lead to high skill, high wage, high demand
occupations.
 Link secondary and postsecondary CTE programs, including offering relevant
elements of not less than one career and technical program of study
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Application Review (cont.)
• Across All Programs
– Section III
– Section IVC
• Top Codes
– Section IF
– Section II
– Section IVB
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Application Review (cont.)
• CTE Transitions
– Administration 5%
– Student Transitions to World of Work
– Secondary & Postsecondary Transitions
– CTE Student Success
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Perkins IV Out-of-State Travel
Chancellor’s Office Standards for Out-of-State Travel
 How many may attend a single out-of-state conference?
 Attendance must result in course and program improvement
 Can pay for CTE course and program improvement only
 Cost must reflect the most cost effective/prudent use of funds
 Pre-approval must be obtained by sending an out-of-state
travel request for to the applicable project monitor
 Documentation must be kept within Audit File
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Perkins IV Out-of-State Travel
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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What Requires Year-to-Date Budget Changes
Grant recipient(s) may make changes to any budget category amounts without the
approval of the Project Monitor so long as budget categories are not added or
deleted, the total dollar amount of the Grant Agreement is not affected, and the
outcomes of the Grant Agreement will not be materially affected.
Adding or deleting budget categories are subject to the prior approval of the Project
Monitor. Prior approval for these additions and/or deletions is made through the
Chancellor’s Office on-line quarterly reporting system. Once the requested change is
approved, the affected quarterly budget will be updated electronically.
Grant amendments are required for budget changes when there are changes in the
total dollar amount of the Grant Agreement and/or the outcome of the Grant
Agreement is materially affected.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Questions
Robin Harrington
[email protected]
916-322-6810
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students