Transcript CHAPTER PROGRAMS COMMITTEE

What is the Importance of Your CTTC Position to ASHRAE?
"Without effective CTTC Chairs, the Society fails. If we
can't get people to a meeting in a well lit, comfortable
location; with an engaging, easily understandable
speaker; to hear a timely topic of broad interest; with a
quality meal; and in a convenient location....they won't
stay in ASHRAE nor encourage their colleagues to (MP
fails); they won't donate to research (RP fails); they won't
encourage students or young engineers to participate
(oops there go Student Activities and YEA). You get the
point. We in the CTTC business are Society's contacts
to the membership. WE make the first impression"
- Jeff Gatlin, Region VII RVC, 2008-2011
CHAPTER TECHNOLOGY TRANSFER
COMMITTEE WORKSHOP
2011
Contact Information
Regional Vice Chair: Chad Moore
Tel.: 601-362-3552 Fax: 601-366-6418
Email: [email protected]
REGIONAL CTTC SUPPORT
Contact Information
Regional Program Chair: Ross Wojcik
Tel.: 800-993-2872 x.112
Email: [email protected]
Regional Refrigeration Chair: Andy Pipkin
Tel.: 251-471-2425
Email: [email protected]
Who Are You?
Workshop Agenda
Introductions/Sign-In
II.
CTTC Responsibilities
III. Advocacy
IV. Chapter Programs
V.
Distinguished Lecturer Program
VI. CTTC Awards
VII. PAOE Criteria/Reporting
VIII. CTTC Award Programs
IX. Questions/Answers/Evaluation
I.
ASHRAE’S MISSION
To advance the arts and science of
HVAC&R to serve humanity and
promote a sustainable world
ASHRAE ORGANIZATION
52,000 Members
176 Chapters
14 Regions
Make up the ASHRAE organization
Chapter Technology Transfer
Committee (CTTC)
The Chapter Technology Transfer
Committee (CTTC) is a General Standing
Committee of the Society and operates
under
the direction of the
Board of Directors
and Members Council
CTTC REPORTS TO MEMBERS
COUNCIL
ASHRAE
MEMBERSHIP
BOARD OF
DIRECTORS
MEMBERS
COUNCIL
CTTC
TECHNOLOGY
COUNCIL
PUBLISHING &
EDUCATION
COUNCIL
SOCIETY CHAPTER TECHNOLOGY
TRANSFER COMMITTEE
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One Chair (Bert Phillips Region XI)
Two Vice-Chairs
Fourteen Regional Vice-Chairs
BOD ex-officio and Coordinating Officer
One Programs Coordinator
One Communications Coordinator
Four non-voting consultants
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One Refrigeration
One Technical
One Energy
One Governmental Activities
Chapter Technology Transfer
Committee Responsibilities
 Reports to Members Council
 Identifies and develops resources for
chapter programs
 Coordinates dissemination of technical
information to chapters
 Promotes and administers award
programs
 Promotes governmental Activities
Chapter Technology Transfer Committee
Responsibilities Continued
Coordinate input to the Society from chapters on
standards, publications, handbooks, and position
papers/statements
 Coordinate chapter refrigeration activities
Develop, maintain and distribute a regional
speaker’s list
Assist CTTC Chairs with PAOE reporting. Attend
Chapters Regional Conference and conduct CTTC
workshop
Promote continuing education activities at the
chapter level
Chapter Technology Transfer Committee
Chapter Chair Duties
Provide relevant programs
Inform the chapter members of
Technical and government issues
Promote CTTC & Refrigeration Awards
(Dan Mills, Technology Awards, Government
Activities, Chapter Program Star, Comfort Cooling,
and Milton W. Garland Award Programs)
Assist Chapter Refrigeration Chair in refrigeration
activities
THE “R” IN ASHRAE - REFRIGERATION

Assign a Refrigeration Chair

Plan a Chapter Refrigeration Month
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Use the Society Refrigeration Speaker’s List
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http://www.ashrae.org/members/page/797
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Andy Pipkin (Region VII)

Joe Buck (Region VII)

Don Siller
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Plan Technical Tours of Ice Rinks, Breweries,
Food Processing Plants
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Use Technical Committees
(TC 10 – Refrigeration Systems) for
Program Topics & News
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http://www.ashrae.org/technology/page/104
Chapter Technology Transfer Committee
Management by Objectives - MBO
 DEFINITION:
Objectives are things which are achieved, such
as a manual, a product, sales, a plan, employee
morale --things which are business results.
See the Manual for Chapter Operations for additional
information
 CHARACTERISTICS:
S pecific
M easurable
A chievable
R ealistic
T imetable
.
Chapter CTTC MBO’s
Chapter CTTC Chair Calendar
III. Advocacy
The Role of ASHRAE in Public Policy
 ASHRAE knowledge base is important to society
 Technical, unbiased resource to decision makers
 Policy decisions are made at international,
national, state/province, and local levels
 Others continue to address issues; ASHRAE must
be engaged to help society get it right
 ASHRAE Mission includes responsibility to
humanity
The Role of Chapters in Public
Policy
 Many ASHRAE-relevant policy issues are
decided at the at the state and local level
 Chapter members are most
knowledgeable about their community
 Establish your chapter as a resource for
local decision makers
Potential Issues for Chapter Involvement
 Building Code Adoptions or Revisions
 NCEES Model Law Adoption by States
 Public Building or School Construction
Initiatives
 Reducing Energy Use and Building
Environmental Impacts
 Public Utility Commission Hearings on Energy
Efficiency Programs
 Science and Mathematics Programs in Schools
 Government Energy Efficiency Incentives
Advocacy Resources
 Current ASHRAE Advocacy Activity and
issue details are available at
http://www.ashrae.org/advocacy
 The ASHRAE Washington Office can be
contacted at [email protected]
 The “Primer on Government Activities” and
the “Chapter Toolkit” are available at
www.ashrae.org/advocacy/page/1262
Who Speaks for ASHRAE?
The President of the Society
ASHRAE President
Ron Jarnagin
And
Documents approved by the Society
Board of Directors
WHY DO PEOPLE ATTEND CHAPTER
MEETINGS?
1.
Receive and transmit technical information
2.
Develop knowledge of problems and solutions
3.
Meet members and others in the same field
4.
Opportunities for leadership
5.
Fellowship, Enjoyment and Fun!
CHAPTER TECHNOLOGY TRANSFER
COMMITTEE
PLAN YOUR CHAPTER PROGRAMS
April:
Set Meeting Schedule
May:
First Meeting/Conduct
Survey
July:
Develop/Budget Programs
August:
Contact Speakers and
Make Arrangements
Use the CTTC Chapter Chair Calendar
available at www.ashrae.org/cttc. Send
your program schedule to CTTC RVC
before October.
PLAN YOUR CHAPTER PROGRAMS
USE THE CHAPTER PROGRAM SURVEY
Used by CTTC in development of
Programs
Use as planning tool for Programs
Use to Survey member needs/interests
Distribute at chapter meeting and
mail to chapter members
Find sample survey at www.ashrae.org/cttc
PLAN YOUR CHAPTER PROGRAMS
PUBLISH ANNUAL PROGRAM SCHEDULE IN
CHAPTER NEWSLETTER EACH MONTH
 Determine each Speaker's needs
 Publicize Speaker’s information
(Bio. & Topic Summary) w/ photo
in Newsletter just prior to meeting
 Provide monthly meeting reminder
before meeting via phone calls/e-mails or fax
Chapter Meetings Should Avoid:
Politics
Trade (Sales/Business Transactions)
Commercialism
Religion
COMMERCIALISM
the promotion of one’s company or proprietary
…
interest, is prohibited at chapter and regional events.
There shall be no implication that ASHRAE approves
or endorses a product or system because of claims of
compliance with ASHRAE standards or for any other
reason.
Visit www.ashrae.cttc for ASHRAE’s Commercialism
Policy and Guidelines
Professional Development Hours
(PDH’s)
 Chapters must comply with the Continuing Education
Requirements in their State, Province, or Country
 A listing of PDH Requirements by state is available at
http://www.ashrae.org/education/page/554
 A Certificate of Attendance Template for use by
chapters is available at
http://www.ashrae.org/members/page/611
 Hard copy, blank Certificates of Attendance may be
ordered at http://www.ashrae.org/chaptersupplies
MEETING LOCATION & FACILITIES
 Consistent Meeting Dates
and Time
 Convenient Location
 Ensure Adequate Space for
Audience
 Audiovisual/Lighting Control Equipment
Available and Checked Out in advance
 Adequate Climate Control System and Good
Lighting
 Unobstructed Views to Speaker/Podium
SPEAKER PROTOCOL
Treat Speakers & Distinguished Lecturers as
Special Guests
Identify Equipment/Audiovisual Needs
Prepare Introduction Materials
Time Allotted/Program Planned
Audience Size, Room Size and Expectations
Maximize Speaker’s Full Schedule
Confirm Transportation, Lodging, and
Compensation
Send a Thank you Letter
AFTER EACH CHAPTER PROGRAM
 Have members complete Program
Evaluations after each meeting; Find form at
www.ashrae.org/cttc
 Send Chapter Speakers Database to RVC
each month(within 30 days of meeting);
Find form at www.ashrae.org/cttc
CHAPTER PROGRAMS RESOURCES
1.
ASHRAE Distinguished Lecturers
www.ashrae.org/distinguishedlecturers
3.
Regional Speakers Data Base List
4.
CTTC Webpage - www.ashrae.org/cttc
See Chapter Programs Resources
ADDITIONAL CHAPTER PROGRAMS
RESOURCES
5.
DOE Office/Programs-www.eere.energy.gov
6.
Professional Liability Insurance Carrier/Firms
7.
BOMA – www.boma.org
8.
SMACNA – www.smacna.org
9.
Municipal/State Building Officials
10. AIA Institute – www.aia.org
11. MCAA – www.mcaa.org
MONTHLY PROGRAM TOPICS/FORMATS
Panel Programs or Forums
2. Technical Tours/Field Trips
3. Technical/Research Talks
4. Student/Membership Promotion
5. CTTC Webcast
6. All Day Chapter Seminars
7. Co-Sponsored Conferences/Seminar
8. National Engineers Week
9. Non-Technical Talk
10. Joint Meetings -USGBC/AIA
11. Facilities Management
12. Community Service Activities
1.
TECHNICAL TALKS

ASHRAE Energy Efficiency Standards

Indoor Air Quality

Ventilation/Fans /Pumping Systems

Building Moisture Control

Refrigeration

Life Safety (liability /codes)

BacNet/Communications Protocol

Commissioning
PANEL FORUM
 Contractor/engineer/architect/owner/
code official/developer
 May draw largest attendance
 Can be very entertaining and
educational
FIELD TRIPS
University Research Labs
Food Processing Facilities
Application Installations
Laboratories
Plant Tours
Breweries
Clean Rooms
SEMINARS/CONFERENCES
 One or two per year
 Valuable in promoting ASHRAE
 Technical Seminars
 Co-sponsored Conferences
RESEARCH TALKS
 ASHRAE
Research (staff speakers,
Research Administration
Committee Members)
 University
 Trade
Research
Association Research
 Private
Research
JOINT MEETINGS
Other Nearby Chapters
Other Societies (engineering, technical,
architects, construction, contracting,
trade)
MINI TRADE SHOWS
 Chapter
sponsored equipment
expositions
 Tend
to be good for chapter
membership and bank account
 Some
restrictions apply
 Consult
Manual of Chapter Operations for
Guidelines
CHAPTER PRODUCT SHOWS
Maximum of three displays (4 x 8 table)
No restrictions on number of products
Cannot interfere with chapter meeting
No discussion of product during program
Disclaimer posted in display area and listed in
published announcements
Consult Manual of Chapter Operations for Guidelines
YOUNG MEMBERS
Meeting or Technical Program
Planned by Young Members
Young Member Night, Sports
Day, Picnic
Career Mentoring
Professional Development Seminars
Young Members “Idea Breakfast” or Luncheon
NON-TECHNICAL TALKS
Legal Aspects (owner,
architect, engineer,
contractor, manufacturer,
sales agent)
Check with local Bar
Association/Professional
Liability Insurance firms for speakers
Research and Membership Promotion Nights
Building Manager/Owner Problems
Leadership Skills for Engineers
ASHRAE DISTINGUISHED LECTURERS
PROGRAM - BENEFITS
(Distinguished Lecturer Forms & Information available at
www.ashrae.org/distinguishedlecturers)
1.
Chapter receives excellent lecturer to speak on
relevant subjects of interest
2.
Opportunity for joint participation of chapters
and sister organizations
3.
Society pays lecturer’s transportation to city of
event
4.
Opportunities for working with other Chapters to
combine DL visits
DISTINGUISHED LECTURERS PROGRAM
CHAPTER RESPONSIBILITIES:
Participation Form must be submitted to RVC for
transmission to ASHRAE Headquarters
RVC approval is required for ASHRAE-paid visits
Promote as a special event
Housing, local transportation,
and meals are paid by chapter
DISTINGUISHED LECTURERS PROGRAM
CHAPTER RESPONSIBILITIES:
Complete the Distinguished Lecturer Event Summary Critique
(Available at www.ashrae.org/distinguishedlecturers)
Distribute the DL Evaluation Form to all attendees
Collect at the end of the meeting
Compile the attendee rating on the Event Summary Critique
Send completed Event Summary Critique to your CTTC RVC
and ASHRAE HQ
CTTC needs your feedback to continue
to improve the DL Program
DISTINGUISHED LECTURERS
PROGRAM
HQ RESPONSIBILITIES:
When Participation Form
is received, chapter, lecturer,
and RVC’s are promptly sent
confirmation
Chapter is sent publicity materials for use in
promoting event
Lecturer is reimbursed for transportation to city of
event following visit
ASHRAE LEARNING INSTITUTE (ALI)
CHAPTER PROFESSIONAL DEVELOPMENT
Instructor-Led Seminars
Self-Paced Courses
Developed and presented by subject
matter experts at discounted rates to
chapters.
Each seminar uses ASHRAE peerreviewed materials that provide
practical information that can be put to
immediate practice.
Visit www.ashrae.org/education for more information
ASHRAE Certification
ASHRAE Certification Programs
www.ashrae.org/certification
ASHRAE offers six certification programs
1. Healthcare Facility Design Professional (HFDP)
2. High-Performance Building Design Professional
(HBDP)
3. Operations & Performance Management Professional
(OPMP)
4. Commissioning Process Management Professional
(CPMP)
5. Building Energy Modeling Professional (BEMP)
6. Building Energy Assessment Professional (BEAP)
Presidential Award of Excellence
(PAOE)
PAOE recognizes and rewards members who
perform activities to support ASHRAE initiatives
The PAOE Newsletter, Instructions, and Award Descriptions
are available at
http://www.ashrae.org/members/page/275#jumppaoe
WHERE TO GET MORE INFORMATION?
Your CTTC Regional Vice Chair
Chapter Programs Manager,
Rosy Douglas
([email protected])
CTTC Web Page – At www.ashrae.org/cttc
Manual of Chapter Operations (MCO) – Online
at www.ashrae.org