Transcript HR Integration Program - Mississippi Banner Users Group

Return of Title IV Funds
Gary M. Davis
SunGard SCT
Financial Aid Consultant
Course Goals
The goal of this course is to provide you with
the knowledge to set up SunGard SCT Banner
for return of Title IV funds at your institution.
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Agenda
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
Overview

Set up

Day-to-Day

Question and Answer
Overview


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The Return of Title IV Funds is designed to help
you comply with the Title IV regulations for
federal financial aid.
This workbook will involve Banner Accounts
Receivable, Student, and Financial Aid modules.
Objectives

Objectives for this course include:
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set up forms related to the operation of the Title
IV return of funds
identify Title IV recipients who have formally
withdrawn or are no longer in attendance
determine the amount of Title IV aid that should
be returned to the Title IV program by the
institution and/or the student
return Title IV credits or authorizations
Set up – Accounts Receivable

Set up Banner Accounts Receivable for Title IV


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SCT Banner only applies Title IV payments to
charge detail codes that are designated as
institutional charges or refunds on the Detail
Code Control Form (TSADETC).
You may want to run the Detail Code Report
(TGRDETC) to view a list of Title IV-related detail
codes.
Set up - TSADETC
• Title IV
payment
detail code
• Like Term to
pay off
charges only
for the same
term
• Like Aid
Year to pay of
charges for
any term in
the Aid Year –
preference to
matching term
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Set up - TSADETC
• Institutional
Charge detail
code
• C in the
Type field
• Select the
Institutional
Charge check
box
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Set up - TSADETC
• Refund
detail codes
• C in the
Type field
• Select Y
(automatic) or
M (manual)
from the
Refund Code
pull-down list
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Set up - Student

Set up Banner Student for Title IV


You must setup Banner Student to use the Return
of Title IV Funds
These steps include three basic tasks:
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Set the Title IV original charge cutoff date and Title
IV date source on the Term Control Form
(SOATERM)
Build withdrawal codes on the Student Withdrawal
Status Code Validation Form (STVWDRL)
Designate withdrawal status codes on the
Enrollment Status Code Validation Form (STVESTS)
Set up - SOATERM
• Original
Charge Cutoff
Date
• TIV Date
Source
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Set up – SLATERM (for housing)
• Original
Charge Cutoff
Date
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Set up - STVWDRL
• Build
Withdrawal
Status Codes
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Set up - STVESTS
• Create or
designate
Enrollment
Status Codes
as
Withdrawals
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Set up - SOATBRK
• Set up break
periods of 5
or more
consecutive
days when
classes are
not held
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Set up – Financial Aid

Set up Banner Financial Aid for Title IV


You must set up Banner Financial Aid to use
Return of Title IV Funds
These steps include two tasks:
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
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Decide if your institution will round amounts to
dollars (and not cents)
Decide if your institution will return the Student’s
portion of the Title IV awards
Set up - ROAINST
• Option for
Return of the
Student’s
portion of the
Title IV award
• Option for
rounding to
whole dollars
and no cents
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Set up – ROAINST (for multi-campus institutions)
• Access the
Title IV
Campus
Defaults
window only
from the
Options menu
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Day-to-Day Objectives

At the end of this section, you will be able to
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identify Title IV recipients who have formally
withdrawn or are no longer in attendance
enter withdrawal information to be used by the
Return of Title IV Funds Calculation process
(RPTIVC)
determine the amount of Title IV aid that should
be returned to the Title IV program by the
institution and/or the student
return Title IV credits or authorizations
Day-to-Day - Student

Identify Title IV recipients who have formally
withdrawn or are no longer in attendance

SFRNOWD


SFRWDRL

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Identifies students who have zero enrollment hours
but have not been officially withdrawn, and have
grades that indicate they did not successfully
complete the course.
Identifies withdrawn students who potentially need
Title IV repayment but do not yet have an effective
withdrawal record in the system.
Day-to-Day – Student

Maintain the Withdrawal Status of Students

Student Course Registration Form (SFAREGS)

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After you determine that a student has withdrawn, you
must update enrollment status
Enter additional withdrawal information for a withdrawn
student (SFAWDRL)

Withdrawal code and effective date

Whether the student is a Title IV recipient
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Adjustments to the start and end dates

Approved leave of absence

Allowable additional institutional costs

Adjustments to the original charge designation
Day-to-Day – Financial Aid
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Calculate Title IV Repayment Amounts
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Return of Title IV Funds Calculation Form
(RPATIVC) or the Return of Title IV Funds
Calculation Process (RPRTIVC)

Used to calculate a student’s Title IV repayment

Can choose Simulation mode from RPATIVC
Adjust awards as necessary on one of the Award
forms (RPAAWRD, ROARMAN, RPAAPMT)
Run the Disbursement process via RPEDISB or
online from ROAIMMP
Day-to-Day – Accounts Receivable

Apply Title IV Payments

Application of Payments Process (TGRAPPL)
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Used to apply payments
Day-to-Day – Accounts Receivable

Unapply Title IV Payments

Unapplication of Payment process (TGRUNAP)

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Used to unapply charges and payments
automatically
Day-to-Day – Accounts Receivable

Refund Title IV Funds to the Student

Auto Refund Credit Amt-Student Process
(TSRRFND)

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Refund Review Form (TSARFND)

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Has the ability to look for a hold authorization code
(HLD) that is attached to the student’s ID in the
authorization table
Used to view any balances, pending credits, and
pending refund amounts from a student’s financial
aid
Day-to-Day – Accounts Receivable

Students with Title IV Credit Report (TVRCRED)

Application of Payments Process (TGRAPPL)

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You should run this report after all credits have
been applied via the Application of Payments
Process (TGRAPPL).
Course Summary/Review
As a result of this course we have provided you
with the knowledge and experience to return
Title IV funds at your institution.
Additional information is available in the Return
of Title IV Funds and Authorizations Handbook
available for download from ActionWeb.
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Questions and Answers
Thank you for your
participation
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