Transcript SCT Banner Accounts Receivable Overview

SCT Banner
Accounts Receivable Overview
Introductions
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Name
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Organization
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Title/function
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Job responsibility
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SCT Banner experience
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Expectations
Performance objectives
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Process charges
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Process payments
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Apply payments
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Unapply payments
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Perform queries
Task objectives
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Build standard charge and payment
transaction codes
Process student charges and payments
Describe the process of admission,
registration, and fee assessment
Query an individual’s account
Apply payments to specific charges
Unapply charges and their related payments
Create a company account
Adjust, close, and finalize a cashier’s session
Overview
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SCT Banner Accounts Receivable functions
 Definition of individual charges & payments
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Cashiering procedure
Supervisory checkout function
Organization-defined application of payments
Customization of billing messages
Billing on an individual-invoice basis
Detailed information through online queries
Overview (cont.)
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Student Accounts Receivable
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Registration fee assessment and payment
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Application of payment
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Automated hold/release
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Third-party billing
Other Accounts Receivable
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Performing daily cashiering functions
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Establish cashiering controls
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Finance interface
SCT Banner Accounts Receivable
SCT Banner Finance
SCT Banner Accounts Receivable
SCT Banner Student
Student charges entered in other modules
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Admission
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Location Management (Housing)
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Registration
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Academic History
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CAPP
Update and query student payment and
charge information
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Enter and display account information
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Account Detail Form (TSADETL)
Enter and display account information in a
condensed format
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Student Account Detail Review Form
(TSAAREV)
Update and query student payment and
charge information (cont.)
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Build student-related detail codes
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Detail Code Control Form (TSADETC)
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Detail Code Report (TGRDETC)
Enter charges/payments to multiple accounts
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Billing Mass Data Entry Form (TSAMASS)
Update and query student payment and
charge information (cont.)
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Review and maintain information about a
specific account
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Account Review Form (TSAACCT)
Registration and Fee Assessment
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Register a student and/or assess fees
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Registration Form (SFAREGS)
Review the assessment
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Admissions Quick Admissions Form
(SAAQUIK)
Account Detail Review Form (TSAAREV)
Review registration fees
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Registration Fees Process Control Form
(SFARGFE)
Registration and Fee Assessment (cont.)
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Review fee assessment rules and controls
 Term Control Form (SOATERM)
 Account Detail Review Form
(TSAAREV)
 Student/Course Fee Assessment Query
Form (SFAREGF)
 Registration Fees Minimum/Maximum
Charge Control Form (SFAFMAX)
 Schedule/Bill Rules Form (TSASBRL)
Accept a student’s registration payment
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Student Payment Form (TSASPAY)
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Review a student’s status for a term
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Calculates exemptions and contracts
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Accept charges to indicate the student
plans to attend
Enter charges and payments
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Reflects all outstanding charges
(past, present, and future) on the
account and for the balances
Automated hold/release
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Automatically assign holds to and release
holds from a person or entity
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Automated Hold/Release Process
(TGPHOLD)
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Holds are conditional or non-conditional
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Auto hold forms
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Auto Hold Validation Form (TTVRHLD)
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Auto Holds Rule Form (TGAHOLD)
Third-party billing
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Establish third-party billing
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Third Party Contract Rules Form (TSATPRL)
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Contract Authorization Form (TSACONT)
Establish exemption information
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Exemption Authorization Form (TSAEXPT)
Print third-party bills
Finance forms
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Differences - Finance vs. Student
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Account Detail Form (TFADETL)
Billing Mass Data Entry Form
(TFAMASS)
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Account Detail Query Form (TFIAREV)
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Account Review Form (TFAACCT)
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Unapplication of Payment (TFAUNAP)
Deposits procedures
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Use the Detail Code Control Form
(TFADETC) to complete the first two steps
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Enter a deposit code
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Establish a payment type detail code
Deposits procedure (cont.)
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Enter the deposit detail code for the account
(TSADETL/TSAMASS)
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Enter a deposit amount on the account
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Run the Accounting Feed (TGRFEED)
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Release a deposit to an account on TSADETL
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Release a deposit to an outstanding
charge
Application of payment procedure
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Set up priorities on each charge and
payment on the Detail Code Control Form
(TSADETC or TFADETC)
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Student System note:
Prevent payments form applying to
charges outstanding from other terms
by selecting the Like Term check box
on TSADETC
Application of payment procedure
(cont.)
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Enter charges and payments onto an
account
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Student Payment Form (TSASPAY)
Account Detail Form (TSADETL or
TFADETL)
Account Detail Review Form
(TSAAREV)
Billing Mass Data Entry Form
(TSAMASS, TFAMASS, or TFAMDET)
Application of payment procedure
(cont.)
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Enter charges and payments onto an
account (cont.)
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Assess Penalty/Interest Charges
(TSRLATE or TFRLATE)
Any charges from Registration,
Admissions, and Academic History
Installment Plan Form
(TSAISTL or TFAISTL)
Application of payment procedure
(cont.)
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Run the Application of Payment Process
(TGRAPPL) in batch
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Run before every accounting feed
View payment process results on the
Application of Payment Review Form
(TFIAPPL)
Unapplication of payment
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Unapplication of Payment Form
(TFAUNAP or TSAUNAP and the mass
form TSAMUNA for STUDENT)
Unapplication of Payment Report
(TGRUNAP)
Create a customer profile
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Identify the person/non-person
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Identification Form (SPAIDEN )
Create the profile
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Customer Profile Definition Form
(TGACPRF)
Build standard detail codes
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Detail Code Control Form (TFADETC/TSADETC)
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Define detail codes
General ledger interface
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When SCT Banner Finance is not installed, enter
free-formatted general ledger information
When SCT Banner Finance is installed, establish
coded general ledger information
Perform daily cashiering functions
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Collect miscellaneous revenue
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Miscellaneous Transaction Form
(TFAMISC or TSAMISC)
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Use TFAMISC if SCT Banner Finance
is installed
Use TSAMISC if SCT Banner Finance
is not installed
Perform daily cashiering functions
(cont.)
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Account Detail Review Form (TSAAREV)
Display and reprint previously processed
receipts
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Receipt Form (TGARCPT)
Review cashiering activity
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Cashier Session Review Form (TGACREV)
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User Profile Definition Form (TGAUPRF)
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Cashier Supervisory Form (TGACSPV)
Process non-sufficient funds checks
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Review the Returned Check Control Form
(TGARETC)
Accrual method of Accounting
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Option A
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Place a new outstanding charge of a
returned check on an account
Option B
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Remove the payment of the original
charge
Duplicate receipts
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Receipt Form (TGARCPT)
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Display and reprint previously
processed receipts
Request duplicate receipts
Receipt Query Form (TGIRCPT)
Establish cashiering controls
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Review and create user profiles
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User Profile Definition Form (TGAUPRF)
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Identify a user ID
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Indicate security for the user
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Identify the user as a supervisor
for cashiering purposes
Assign the cashier to a
supervisor
Review and close cashier sessions
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Close cashiering session (TGACREV)
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Perform supervisory review (TGACSPV)
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Finalize cashiering session (TGACSPV)
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Perform application of payments
(TGRAPPL)
accounting feed
Special processing
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Move finalized accounting information
from accounts receivable to
general ledger
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Account Feed Report (TGRFEED)
Comments
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View all comments entered on forms in the
Accounts Receivable module
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Comment Central Form (TGACOMC)
Accounting table query
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Query all records in the Account
Charge/Payment Detail Table (TBRACCD)
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Account Detail Query Form (TGIACCD)
Review
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Payments/charges
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Non-Finance
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Finance
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Detail codes
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Application and unapplication of payment
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Registration and fee assessment
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Miscellaneous transactions
Review (cont.)
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Duplicate receipts
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Closing a cashier session
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Accounting process/reports
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Contracts and exemptions
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Comments
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Accounting table query
Any questions?