SBS Program Management

SBS Collaboration Meeting October 18, 2012 John J. LeRose 1

Recent Events

• • October 1: The “Program” started – Project 1: SBS Basic (WBS 1) – Project 2: Neutron Form Factor (WBS 2) October 15: Sent the 1 st to DOE Monthly e-mail report – With Modified PMP • Personnel shifts • Schedule Shifts/Delays 2

WBS 1 (SBS basic)

• • • • • 48D48 Magnet transportation and modifications 48D48 Magnet assembly and support platform Magnet power supply and its associated infrastructure Beam-line vacuum and shielding components Beam-line steering magnets 3

WBS 1 Milestones

ID # 1.1-01M 1.2-01M 1.2-10M 1.2-20M 1.2-30M 1.1-10M

2 2

1

2 2

Level

1

Milestone

Project start Magnet delivered to JLab Platform parts received Magnet assembled on platform Beam-line parts received

Project completion Date 10/1/2012 4/30/2013 6/27/2014 3/19/2015 9/24/2015 1/29/2016

$900 $800 $700 $600 $500 $400 $300 $200 $100 $ 2013

SBS Basic

Basic Costs (AY $k)

2014 2015 contingency overhead direct cost 5

WBS 2 (Neutron Form Factor) • • • Gas Electron Multiplier (GEM) tracking detectors (UVa), 29 modules Front-end and data-acquisition electronics (UVa) to accompany these modules Electronics Hut, Detector Frames, and Materials needed to construct the Lead Tube Shielding, and the Lead Tube Platform for the beamline Coordinate Detector 6

WBS 2 Milestones

ID # 2.1-01M 2.2-01M 2.2-20M 2.2-10M 2.2-40M 2.2-30M 2.2-40M10 2.1-10M

2

1

2 2 2

Level

1 2 2

Milestone

Project start UVa receives GEM parts

Date 10/1/2012 7/22/2013

UVa receives electronics parts

8/20/2014

UVa GEM modules assembled and tested Coordinate Detector Assembled UVa front-end electronics assembled and tested WBS 2.3 completed (Electronics Hut Assembled etc.)

Project completion 10/17/2014 11/17/2014 2/2/2015 10/5/2015 1/29/2016

$1 600 $1 400 $1 200 $1 000 $800 $600 $400 $200 $ 2013

Neutron Form Factor

Neutron Form Factor Costs (AY $k)

2014 2015 contingency overhead direct cost 8

WBS 3 (Proton Form Factor) • • • • • Gas Electron Multiplier (GEM) tracking detectors (UVa) (35 modules) Front-end and Data Acquisition Electronics to accompany these GEM modules (UVa) Trigger (RU) Pole shims (JLab) Exit field clamp (JLab) 9

ID # 3.1-01M 3.2-01M 3.2-10M 3.2-50M 3.2-20M 3.2-30M 3.2-40M 3.2-70M 3.2-60M 3.1-10M Level

1 2 2 2

1

2 2 2 2 2

WBS 3 Milestones

Milestone

Project start UVa receives parts for GEM modules UVa begins assembly of electronics RU begins trigger design UVa electronics assembly and tests completed JLab receives pole shims JLab receives exit field clamp RU completes trigger UVa GEM modules assembled (and tested)

Project completion Date 10/1/2013 8/20/2014 1/5/2015 1/6/2016 7/20/2016 8/22/2016 8/22/2016 12/1/2016 2/2/2017 7/31/2017

10

$800 $700 $600 $500 $400 $300 $200 $100 $ 2014

Proton Form Factor

Proton Form Factor Costs (AY $k)

2015 2016 2017 contingency overhead direct cost 11

Communications with DOE!

• • • • The JLab SBS management team will provide a

monthly status update

to the DOE SC Office of Nuclear Physics via e-mail.

Written status reports

will be developed by the JLab Program Manager on a

quarterly

management as well as the DOE-NP Instrumentation Program Manager.

basis and submitted to JLab senior JLab, in coordination with the DOE SC Office of Nuclear Physics, will convene

external review panels annually

convened by JLab.

to evaluate progress. In the event of any serious problems in the interim, e.g., a detector performance issue, additional appropriate reviews would be SBS Program Team meetings will be held regularly to keep collaborators informed of progress and problems.

The Monthly Report

• • • • • Executive summary of the “projects” Management Highlights WBS 1 – Work breakdown structure – Milestones (scheduled, expected, achieved) – Project oversight – WBS 1.1, 1.2, 1.3 progress problems – Costs WBS 2 (ditto) WBS 3 (ditto) This year no progress, problems, or costs October 15 report is already 7 pages (nothing really to report except that we started)

Summary

• • • • • As a DOE “object”, we’ve just started.

– Ironing out how we report Budgets are a challenge – Moving targets 2016 Ready for Neutron Form Factor expt.

– Budget willing!

2017 Ready for Proton Form Factor expt.

– Budget willing!

As you will see today and tomorrow, there is much that is part of SBS but not part of “The SBS Program” 14

Things that aren’t in “The SBS Program”

• • • • • • • BigBite Gas Cerenkov INFN GEM’s Hcal Ecal Polarized 3 He Target … 15