Finance Forum

12 April 2012

Welcome & Overview

• Peter Shipp Finance and Business Services

• • • • • • • • • • • •

Overview

Intro & Welcome Introducing Jaya Ganasan, Associate Director, Business Services Procurement – update FBT in the ledger Training – update Kush – on how it has been moving to F&BS? “Thoughts from You” Any issues, contributions &/or suggestions Finance Forum attendees would like to raise Afternoon tea Continue “Thoughts from You” 2012 Policy Action Group Review of F&BS What format would you like future Forums to take?

Welcome Jaya Ganasan

Associate Director, Business Services [email protected]

x58710

Procurement Update

• Ron Robertson April 2012 – Procurement and Fleet Newsletter 2012 ‐ 1 http://info.anu.edu.au/fbs/Business_Functions/Purchasing_and_Contracts_ Office/Newsletters

UNIVERSITY PROCUREMENT & CONTRACTS OFFICE (UPCO)

FBT in the ledger

• Luke Beckett

Layo ut ID: ANU 2092 4Z.x

nv

Fringe Benefits Tax Expense Account

Report Id: Z0195038 V2.0

Operator ID: Scope: Z0195038 - Financial Management Report No The Australian National University

Financial Management Report

As of Date: 18/03/2012 Run Date: Run Time: File.xlsx

Total Income

Student Fees Other Income Internal Sales Internal Allocations Operating Grant Investment Income Total Income

Total Expenditure

Salaries & Related Costs Equipment - Capital Equipment - Non-Capital Scholars Expenses Utilities & Maintenance Travel Field & Survey Expenses Expendable Research Materials

Other Expenses

5590 Fringe Benefits Tax Payable

Fringe Benefits Tax Other Expenses Contingency Total Expenditure Current Year Operating Result

Transfers Inflow/(Outflow)

Transfer from other Transfers to other Transfers Inflow/(Outflow) Net Current Year Operating Result Prior Year Cash Result Net Operating Position Movement for Period 3 0.00 0.00 0.00 0.00 0.00 0.00 0.00 43,208.09 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00

0.00 0.00 43,208.09 ($43,208.09) 0.00 0.00 0.00 ($43,208.09)

0.00

($43,208.09)

Fund Code: R - Recurrent Operations Department: Project:

0.00 0.00 0.00 0.00 581,818.00 0.00 581,818.00 581,818.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00

0.00 0.00 581,818.00 0.00 0.00 0.00

0.00

Budget $0.00 $0.00 $0.00 YTD Movement 0.00 0.00 0.00 0.00 581,818.00 0.00 581,818.00 135,780.60 0.00 0.00 0.00 0.00 0.00 0.00

(604.85) (604.85)

(604.85) 0.00 135,175.75 $446,642.25 0.00 0.00 0.00 $446,642.25

0.00

$446,642.25 Outstanding Encumbrances 0.00 0.00 0.00 0.00 0.00 0.00 0.00 443,746.67 0.00 0.00 0.00 0.00 0.00 0.00

0.00

0.00 443,746.67

0.00 0.00

($443,746.67) 0.00 0.00 0.00 ($443,746.67)

0.00

($443,746.67) Total (YTD Movement + Encumbrances) 0.00 0.00 0.00 0.00 581,818.00 0.00 581,818.00 579,527.27 0.00 0.00 0.00 0.00 0.00 0.00

(604.85) (604.85)

(604.85) 0.00 578,922.42 $2,895.58 0.00 0.00 0.00 $2,895.58

0.00

$2,895.58 Percentage of Year Elapsed Variation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,290.73 0.00 0.00 0.00 0.00 0.00 0.00

604.85 604.85

604.85 0.00 2,895.58 $2,895.58 0.00 0.00 0.00 $2,895.58 $2,895.58

23% Tree: BUDGET_ACCOUNT S_R

0.00% 0.00% % Spent 0.00% 0.00% 0.00% 0.00% 100.00% 0.00% 100.00% 99.61% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

0.00% 0.00%

0.00% 0.00% 99.50%

7

Fringe Benefits Tax Expense Account

Why is the Fringe Benefits Tax Expense Negative?

8

Fringe Benefits Tax Expense Account

• The answer is the Provision for Fringe Benefits Tax • A provision is raised for estimated FBT incurred from 1 April to 31 December – For benefits other than Meal Entertainment coded to 5583 and Other Benefits coded to 5581 – Includes FBT on Motor Vehicles, LAFHA, Housing, Relocation, Gifts and HECS 9

Fringe Benefits Tax Expense Account

FBT Provision Actual FBT Expense for 1 April to 31 March Financial Year End FBT Year End FBT Provision for the period 1 April to 31 December is raised FBT Provision for the period 1 April to 31 December is reversed 10

Questions Contact: Luke Beckett X58739 [email protected]

11

Training Update

• Margaret Eichholzer • Remember Courses can be run on request.

• FBS028 Procurement 101 - Session 004 in June is open for enrolments. (Session 003 is specifically presented for CBE) • UPCO Pulse Online Learning Course: http://hr.anu.edu.au/career/pulse-online-learning ANU Modules -

Procurement 101: Purchasing at ANU

My move to F&BS

Kushagra Jha

Accountant Special Purpose Funds X 58790

My move to F&BS

Working at the Central Finance Office School to Central

My move to F&BS

Opportunities

My move to F&BS

To sum it up..

My move to F&BS

Questions?

“Thoughts from You”

• Any issues, contributions &/or suggestions Finance Forum attendees would like to raise

Finance Forum

Afternoon Tea Break

“Thoughts from You” (cont.)

• Any issues, contributions &/or suggestions Finance Forum attendees would like to raise

•

2012 Policy Action Group

Margaret Eichholzer ANU by 2020

ANU has a devolved administrative structure, which is appropriate for an institution which has a broad range of discipline norms and local missions. To work efficiently, such a structure requires: • clear organisational lines • clear policy guidance • efficient, integrated information systems evolved under best practice ICT governance http://about.anu.edu.au/__documents/strategic-plans/anu-2020-strategy.pdf

Page 24

2012 Policy Action Group (cont.)

• Consistent with this commitment in the

ANU by 2020

a new policy framework for ANU is being developed and a review of policies/procedures/guidelines is underway. • Representatives from all areas responsible for these are participating. • F&BS ensured all our policies and procedures were reviewed in 2010 but we are aware of the need for constant review.

2012 Policy Action Group (cont.)

• My favourite policy is:

Policy: Expenditure Approvals Policy

http://policies.anu.edu.au/policies/expenditure_approvals_policy/policy • What is your favourite policy?

• If you have any concerns about finance related policies/procedures/guidelines please let me know.

[email protected]

2012 review of Finance & Business Services

• Peter Shipp http://about.anu.edu.au/strategy-reviews/administration F&BS would appreciate your participation in the review please.

2012 review of Finance & Business Services (cont.) Purpose

• Determine if there is alignment of goals of F&BS with that of the University’s Strategic Plan. • Review the F & BS’s fitness for purpose, that is, the quality, efficiency and effectiveness of services and communication between the Unit and the University community to enable the University to meet its strategic plan • Review the success of the F & BS’s current continuous improvement strategies and assess capacity of future strategies to deliver improvements to strategic priorities and services, and the overall contribution to the University’s culture of continuous improvement. • Review the effectiveness of F & BS’s strategies for staff recruitment, retention and development (including workforce planning) to meet the core business needs.

2012 review of Finance & Business Services (cont.) Making a submission to the review

The reviewers would welcome written submissions to the review. If you would like to make a submission, could you note the following; • There is no specific template, but please frame submissions around the Terms of Reference. • Submissions should be no longer than 2 pages. • Submissions are not confidential documents, and should not contain information that could be considered personal or private. • To ensure inclusion in the review process, submissions should be emailed to [email protected]

by Monday, 30 April 2012. • Information or enquiries about the review should be addressed to [email protected]

.

What format would you like future Forums to take?

•

Margaret Eichholzer

Simple paper handout to be filled in please.

Questions?

Close!