Transcript School Site Council Role and Responsibilities

Los Angeles Unified School District
Specially Funded Programs Division
School Site Council
(SSC)
The School Site Council
All schools, with the exception of
Independent Charter Schools, must
establish a School Site Council
(SSC).
2
Overview
This SSC presentation will include the
following topics:



Responsibilities
Council Composition
Officers
 Rules of Order
 Records
 The Consolidated Application (ConApp)
 The Single Plan for Student Achievement (SPSA)
 Local District Responsibilities
 Central Office Responsibilities
 Resources
3
SSC Responsibilities
Develop, monitor, and evaluate a Single Plan for
Student Achievement (SPSA) for Consolidated
Application (ConApp) programs operated at the
school to improve student achievement.
(Education Code Section 64001)
4
SSC Responsibilities
SSC members must have knowledge of, review, and monitor:







Student achievement data (STAR, API scores, reading and
math benchmark assessment results, CELDT results,
attendance rates, suspension rates, etc.)
The implementation of the various components of the Single
Plan for Student Achievement (SPSA)
The effectiveness of the SPSA strategies and make
modifications as needed
Board policies
State and federal requirements
The core instructional program
The SPSA including proposed expenditures
5
Organizing the SSC

Elementary Composition

Secondary Composition
(Refer to LAUSD Bulletin 1231: Advisory Committees and School Site Councils)
6
Organizing the SSC
Opportunity and Equal Education Access
The District does not deny any person the opportunity
to participate as a member of planning or advisory
committees on the basis of sex, sexual orientation,
gender, ethnic group identification, race, ancestry,
national origin, religion, color, mental disability, or
physical disability.
(34 CFR 100.3[b][1][vii], 104.10, 106.58;5CCR 4900)
7
Secondary School Site Council Composition
Secondary School SSC
Principal
1
Students
4
3
3
Parents
Teachers
1
Other Staff
(Education Code Section 52852)
8
School Site Council Composition
Exceptions:

SPAN
– Span schools will form their councils based on the District’s classification of
the school (elementary, middle, or high school).

Special Education Centers
– Special education schools and centers with secondary students may use
the same composition as elementary schools, or they may choose to follow
the same composition as comprehensive high schools.

Middle Schools
– Middle schools may, but are not required to, include student
representatives.
(Education Code Section 33133-c)
9
School Site Council Composition
Election of Students
All students in the secondary level are eligible
to be elected as members of the SSC by the
entire student body.
10
School Site Council Composition
Other staff may include:












Assistant Principals
School Nurse
Counselors
Clerical Staff
Paraprofessionals
Custodial Staff
Food Service Staff
*Resource Teachers
Coordinators
*Instructional Coaches
*Library Media Teachers
Community Representatives
*Non-classroom teachers refers to those full-time employees whose classroom teaching
assignment, if any, is fewer than three (3) periods per day in secondary, or less than half-time in
elementary.
11
The School Principal






Is a voting member of the council.
Provides information and leadership.
Is responsible for staff and student elections of the SSC.
Is responsible for the proper functioning and implementation of the
SSC.
Is responsible for any program and/or fiscal implications due to noncompliance with federal/state policies, rules, and regulations.
Directs staff to implement the approved Student Plan for Student
Achievement (SPSA) and monitors in conjunction with SSC.
Note: The principal may not delegate any of these responsibilities.
(Refer to LAUSD Bulletin 1231)
12
Officers
The council shall elect officers, including:
1.
2.
3.
4.
5.
Chairperson to organize, convene, and lead meetings of the council
Vice-Chairperson to serve in the absence of the chairperson
*Secretary to record events and actions taken at council meetings
Parliamentarian to resolve questions of procedure, often with the
help of “Robert’s Rules of Order” or similar guide
Other officers as needed to perform stated duties in support of the
work of the council
* The principal may assign someone to take notes; however that person may not vote or
participate in the discussions unless it is to make a comment on an agenda item just
as any other member of the public.
13
SSC Bylaws
Bylaws should clarify such matters as:





Duration of terms for members and officers
Election procedures
Meeting times
Quorum requirements
Attendance procedures
14
SSC Bylaws (Continued)

Means of electing members and officers
 Notice of elections for each peer group
 Responsibilities of the council
 A policy of non-discrimination

Election of alternate members
(Refer to LAUSD Bulletin 1231: SSC Election Regulations, Pgs. 4-5)
15
Rules of Order
The Greene Act - The council must observe the following rules of order:
1.
2.
3.
4.
5.
6.
7.
Meetings must be open to the public.
The public must be given the opportunity to address
the School Site Council (SSC) on topics under the jurisdiction of the SSC.
Notice of the meeting must be posted at the school site or other accessible
place at least 72 hours in advance.
The notice must specify the meeting date, time, location, and the agenda.
The SSC cannot act on an item not described on the posted agenda
unless, by unanimous vote, it finds a need for action unknown when the
agenda was posted.
Questions and brief statements of no impact on pupils or employees that
can be resolved by providing information need not be described on the
posted agenda.
If these procedures are violated, upon demand of any person,
the SSC must reconsider the item at its next meeting,
after allowing for public input on the item.
(Education Code Section 35147)
16
Records
The school needs to maintain the following
documentation for 5 years:










Orientation and election notifications
Council roster and ballots
By-laws (if adopted)
Meetings flyers/notification
Agendas of council meetings
Minutes of meetings
(discussions, recommendations and actions)
Recordings of attendance (sign-in sheets)
Evidence of input from school advisory committees
(CEAC, ELAC, other advisory committees)
Official correspondence
School plan including budgets
17
School Advisory Committees
The SPSA must be developed with the advice,
review, and certification of any applicable
school advisory committees.
Such groups include:
 Compensatory Education (CEAC)
 English Learner (ELAC)
 Gifted and Talented Education
 Special Education
18
Other Committees
The SSC may appoint committees or individuals to
serve and advise at their discretion. SSC minutes must
document the purpose and decisions of appointees.
Appointees may:
1.
2.
3.
4.
5.
Gather and analyze data.
Propose strategies for improving instruction.
Examine materials and funding to determine
effectiveness.
Draft portions of the SPSA for council consideration.
Integrate WASC recommendations into the SPSA
(high schools and continuation high schools only).
19
The Consolidated Application
The Consolidated Application (ConApp) is an
agreement between the District and the State
Board of Education on the use of categorical
funds.
- The approved Con App is the document
that auditors and compliance review
personnel use to determine compliance
with state and federal mandates.
20
The Consolidated Application
The Con App consists of two parts:
Con App Part I:
–The District’s intent to apply for funds
(due June 30th of each year)
Con App Part II:
–The District’s distribution of funds to school sites
(due January 31st of each year)
–The Single Plan budget pages must match the ConApp
Part II school site allocation pages and is reviewed as
part of Categorical Program Monitoring.
21
Single Plan for Student Achievement
Senate Bill 374
Requires each school to consolidate all
plans required by Consolidated Application
Programs into a Single Plan for Student
Achievement (SPSA).
(Education Code Sections 64001 [d],[f])
22
The Single Plan for
Student Achievement (SPSA)
The intent of the Single Plan for Student
Achievement (SPSA) is to create a cycle
of continuous improvement of student
performance, and to ensure that all
students succeed in reaching state
academic standards.
23
The Single Plan for
Student Achievement (SPSA)
The school plan serves as an official
document in audits to determine
appropriate expenditures of categorical
funds, including equipment purchases,
and personnel responsible to complete
multifunded and semiannual certifications.
24
The Single Plan for
Student Achievement (SPSA)
Steps for Developing the Single
Plan for Student Achievement
Revise
Improvement
Strategies and
Expenditures
Reaffirm or
Revise
Goals
Desired
Outcome
Inform
Governing
Board or Seek
Its Approval
The graphic represents the cycle of
actions required by the SSC in the
development, implementation and
revision of the SPSA.
Seek
Input
Monitor
Implementation
Measure
Effectiveness
of Improvement
Strategies
25
Developing The Single Plan
for Student Achievement (SPSA)
Step 1: Measure the Effectiveness of Current
Improvement Strategies

Analyze Student Performance

Analyze the Instructional Program
[Education Code Section 64001(g)]
26
Certification of Advisory
Committee Input
Step 2: Seek Input from School Advisory Committees
The SSC must document the following actions:
 Written recommendations from advisory committee(s)
 Consideration of recommendations at SSC meeting
 Dissemination of information regarding the SPSA to advisory
committee(s)
 Share final draft with advisory committee(s)
 Recommendation for approval of the SPSA to Local District
Note: If the SSC chairperson refuses to certify input, the minutes and sign-in sheets from
the meeting where the approval was granted must be submitted with the SPSA. The
local district superintendent or designee will decide whether to
approve or send SPSA back to SSC for revision.
27
The Single Plan for
Student Achievement (SPSA)
Step 3: Reaffirm or Revise School Goals
School goals must be based on comprehensive
assessment of student academic achievement,
using multiple measures of student performance.
Step 4: Revise Improvement Strategies
and Expenditures
The SSC will adopt specific actions to reach each
goal, specify dates by which actions are to be
started and completed, identify expenditures
needed to implement the action, and identify the
funding source.
28
The Single Plan for
Student Achievement (SPSA)
Step 5: Approve and Recommend the SPSA to the
Governing Board
After appropriate advisory committees have reviewed the proposed
SPSA, the SSC must approve it at a meeting for which a public notice
has been posted.
The Board of Education has delegated to the general
superintendent and the local district superintendents
responsibility for budget and program decisions related to SB1X
and Title I Program Improvement schools, which includes schools
in corrective action and restructuring.
Restructuring Plans must be approved by the local district
superintendent before implementation.
Note:
For schools identified as Program Improvement (PI), the SSC remains in place.
29
The Single Plan for
Student Achievement (SPSA)
Step 6: Monitor Implementation
Once the plan is approved, the responsibility of the SSC
is to monitor the effectiveness of planned activities and
modify those that prove ineffective.
Monitoring should follow the calendar of events
established by the SPSA to verify timely implementation
and achievement of objectives critical to the success of
the plan.
30
Local District Office
Responsibilities

Certify the election and monitor the proper
functioning of the SSC.
 Investigate and resolve concerns relating to
the SSC.
 Provide leadership and training for SSC
members.
 Assist with the analysis of school data to
determine student needs.
31
Local District Office
Responsibilities (continued)





Align professional development with state
standards and curriculum.
Provide guidance and assistance in the
development, including expenditures, of the
SPSA.
Review and recommend the SPSA for approval
to Specially Funded Programs
Provide assistance to conduct parent/community
elections for SSC
Maintain SSC Certification forms.
32
Central Office Responsibilities

Approve the Single Plan for Student Achievement and
its subsequent revisions based on the recommendation
from the local district.
 Review SPSA for compliance with the Local Educational
Agency (LEA) plan required for federal funding.
 Provide technical assistance to the local district on all
federal and state mandates.
 Maintain SSC/CEAC/ELAC Certification forms.
33
34
Resources
Public Schools Accountability Act:
http://www.cde.ca.gov/ta/ac/pa
 State Testing and Reporting data:
http://www.cde.ca.gov/ta/tg/sr
 Categorical Programs:
http://www.cde.ca.gov/fg/aa/ca
 California Education Code:
http://www.leginfo.ca.gov/calaw.html
 LAUSD Bulletin 1231
http://www.lausd.net
 CPM Guide
http://cde.ca.gov
 Specially Funded Programs Division
http://sfpc.lausd.ca.us

35