Welcome to: The Perfect Storm, Ice Cold Water Laboratory Alliance (WLA) Response Plan (WLA-RP) Tabletop Exercise

Please take a moment to introduce yourself to the group: • Via the chat function, select “send to:

Everyone

” • Enter your name, organization, and title • Enter names and titles of any additional participants at your location

Draft –March 19, 2014

Please use this time to familiarize yourself with the other panels on the right side of your screen: • Participants • Chat • Notes • Polling – please answer the polling question

Welcome & Support Introductions

• Name • Organization • Functional expertise

Technical Support Details

• Use of conference line • Use of webcast features

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Agenda

• • • • •

Review exercise materials and rules Review background scenario Facilitated discussion period Hot wash Review and conclusion

https://www.thetestportal.com/binder_docs 3

Exercise Objectives

• • • • At the conclusion of this exercise, participants should be able to do the following: Describe key elements of the WLA-RP Describe the role that laboratories and others play in an emergency response Identify and use U.S. Environmental Protection Agency (EPA) Water Security tools Build relationships between water utilities, laboratories and stakeholders 4

Roles & Responsibilities

• Participants respond to the situation presented based on expert knowledge of response procedures, current plans and procedures, and insights derived from training and experience.

• Facilitators lead the exercise by presenting the background scenario and facilitating the discussion period and hot wash.

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Highlighted Tools & Resources

• • • • • • • • • The following EPA Water Security Tools and Resources will be highlighted during the Tabletop: Compendium of Environmental Testing Laboratories (Laboratory Compendium) Continuity of Operations Plan (COOP) Template Disposal Guide Reimbursement Tips for Emergency Laboratory Support Sampling Guidance for Unknown Contaminants Selected Analytical Methods (SAM) Water Contaminant Information Tool (WCIT) Water/Wastewater Agency Response Network (WARN) Web-based Electronic Data Review (WebEDR) 6

Forte Ditka General Hospital Dunleavy Water Jordan River P. Kane Medical Center State Division of Laboratory Services Cubston Cubston Wastewater Wrigley Water Reservoir Jordan River Soxburg

Forte Ditka General Hospital Dunleavy Water Jordan River P. Kane Medical Center State Division of Laboratory Services Cubston Cubston Wastewater Wrigley Water Reservoir Jordan River Soxburg

Forte Ditka General Hospital Dunleavy Water Jordan River P. Kane Medical Center State Division of Laboratory Services Cubston Cubston Wastewater Wrigley Water Reservoir Jordan River Soxburg

Scenario Part 1

Day 1 (Soxburg – Wrigley Water):

Flood waters and cold temperatures cause Wrigley Water’s chlorine flow regulator to malfunction. Chlorine levels in the distribution system drop. Damaged phone lines delay issuing a boil water notice. After several hours, plant engineers repair the chlorine flow regulator and distribution system chlorine levels increase.

Operators receive positive results for total coliforms, but the samples are negative for Escherichia coli (E. coli). 12

Scenario Part 2

Day 1 (Soxburg – Wrigley Water):

The utility emergency manager knows there is a risk of E. coli O157:H7 contamination based on the close proximity of cattle farms and previous flooding incidents. Wrigley Water does not have in-house capabilities to detect E. coli O157:H7. 13

Scenario Part 3

Day 1 (Soxburg – Wrigley Water):

The utility emergency manager contacts their State Division of Laboratory Services (SDLS). The SDLS agrees to provide support for the analysis of E. coli O157:H7 and identify additional laboratories to handle the anticipated high sample volume.

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Scenario Part 4

Day 1, early evening (Soxburg – Wrigley Water):

• • SDLS in Cubston has identified two additional laboratories to analyze samples for E. coli O157:H7: Shedd Environmental Windy City Laboratory 16

Forte Ditka General Hospital Dunleavy Water Jordan River P. Kane Medical Center State Division of Laboratory Services Cubston Cubston Wastewater Wrigley Water Reservoir Jordan River Soxburg

Scenario Part 5

Day 1, evening (Forte – Dunleavy Water):

A tanker truck skids off of an ice-covered bridge into the reservoir that serves as Forte’s drinking water source.

The ruptured tank disperses thousands of gallons of an unknown chemical into the reservoir.

Downed phone lines prevent immediate notification of authorities.

A Dunleavy Water employee discovers the accident on her way to work and notifies the utility via radio. The utility issues a “do not use” notice, but power outages delay notification.

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Scenario Part 6

Day 2 (Forte – Dunleavy Water):

First responders locate the truck’s manifest, which indicates the contaminant is the organophosphate pesticide, dicrotophos.

Dunleavy Water collects samples from the reservoir and distribution system to determine if contamination has occurred.

Dunleavy Water needs to identify laboratories and an appropriate method to conduct the analyses.

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SAM Methods Query

http://epa.gov/sam/query.htm

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Scenario Part 7

Day 2 (Soxburg – Wrigley Water):

The State Division of Laboratory Services (PRL) rallies their staff to prepare for the arrival of samples from Soxburg. The laboratory discusses what steps can be taken to facilitate communication and coordination during the response.

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Scenario Part 8

Day 2 (Soxburg – Wrigley Water):

Wrigley Water’s utility emergency manager (ASR) has already contacted their state regulatory authorities. What additional notifications should be made?

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Scenario Part 9

Day 2, afternoon (Forte – Dunleavy Water and Soxburg – Wrigley Water):

• • • Dunleavy Water prepares for a briefing call with the following laboratories they identified to discuss requirements for analysis of samples for dicrotophos: Brookfield Water Sears Environmental O’Hare International Laboratory Wrigley Water prepares for a briefing call with the state laboratory, Shedd Environmental, and Windy City Laboratory to discuss requirements for analysis of samples for E. coli O157:H7.

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Scenario Part 10

Day 2, Afternoon (Forte – Dunleavy Water):

The Utility Emergency Manager (ASR) at Dunleavy Water makes arrangements with Brookfield Water, Sears Environmental, and O’Hare International (all MSLs) to receive and analyze samples.

Samples are immediately shipped to the laboratory.

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Scenario Part 11

Day 2, Afternoon (Forte – Dunleavy Water):

Samples shipped via priority overnight arrive at Brookfield Water. The laboratory discovers there are several problems.

Not all samples are listed on the chain-of-custody form and some samples exceed the method-specified sample shipping and storage temperatures.

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Scenario Part 12

Day 3 (Forte – Dunleavy Water):

An environmental group called the Great Lakes Environmental Enthusiasts, or GLEE, is concerned about the impact of the dicrotophos spill on the local environment. Calls are also being received from drinking water utilities downstream about potential risk to their systems.

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Scenario Part 13

Day 3 (Soxburg – Wrigley Water):

Wrigley Water continues to collect samples from the Jordan River and their distribution system.

The State Division of Laboratory Services (PRL) is overwhelmed with incident and routine samples and requests help with laboratory coordination.

The incident commander contacts the EPA Regional Office for assistance. The EPA Regional Office provides assistance to the Environmental Unit (EU) set up by the incident commander.

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Laboratory Coordination

Laboratory coordination within the Incident Command System (ICS) Expanded Coordination Structure Incident Commander (IC) Initial Coordination Structure Operations Logistics Planning ASR Finance MSL PRL MSL

Transfer of Coordination

MSL Environmental Unit MSL

(formerly PRL)

MSL

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Scenario Part 14

Day 3 (Forte – Dunleavy Water):

Patients are reporting to local hospitals with symptoms of sweating, headaches, difficulty breathing, blurred vision, and gastrointestinal distress. There is concern that these illnesses are connected to drinking contaminated water. Dunleavy Water needs analytical results as soon as possible to make decisions on additional treatment, “do not use” notices, etc. 32

Scenario Part 15

Day 4 (Forte – Dunleavy Water):

The Brookfield Laboratory (MSL) has run out of the required calibration standard.

They will not be able to obtain additional standard from the supplier for three days.

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Scenario Part 16

Day 5 (Forte – Dunleavy Water):

Dunleavy Water has received data from Brookfield Water (MSL), Sears Environmental (MSL) and O’Hare International (MSL). Dunleavy Water tries to determine how they will compile the data from the three different laboratories. 34

WebEDR

• WebEDR enables laboratories and data reviewers to standardize environmental data.

Result

0.25

Units Reporting Limit

mg/L PQL • • This helps to ensure uniform results of known quality are provided to the response decision makers. Data of known quality also increases confidence and enables responders to make informed decisions.

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Scenario Part 16

Day 6 (Forte – Dunleavy Water):

Dunleavy Water has completed treatment of their contaminated water and is trying to determine how to contain and dispose of it.

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Disposal Guide

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Scenario Part 17

Day 7 (Forte – Dunleavy Water):

Brookfield water has completed their sample analyses and submitted their data. They would like to be paid for their services.

The Utility Emergency Manager works with the laboratory to arrange compensation for their support.

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Scenario Part 18

Week 2 (Forte – Dunleavy Water and Soxburg – Wrigley Water):

All the laboratories have completed their sample analyses for dicrotophos and E. coli O157:H7 and would like to dispose of the samples.

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Scenario Part 19

Week 4 (Forte and Soxburg):

Soxburg and Forte have completed treatment at their plants and additional testing finds no contamination.

The incident is over, the ICS resources are demobilized, and the laboratories have reported data to all of the required parties and disposed of their samples as instructed. 41

WLA Plan Highlights

• • • • • • The WLA-RP provides guidance for large and small incidents for the following key areas: Roles and responsibilities Communications and logistics QA/QC Sample collection and transport Sample analysis Data review and reporting 42

Water Sector Tools and Resources

• • • • • • • • • The following are available to assist with laboratory response during a water contamination incident: Compendium of Environmental Testing Laboratories (Laboratory Compendium) Continuity of Operations Plan (COOP) Template Disposal Guide Reimbursement Tips for Emergency Laboratory Support Sampling Guidance for Unknown Contaminants Selected Analytical Methods (SAM) Water Contaminant Information Tool (WCIT) Water/Wastewater Agency Response Network (WARN) Web-based Electronic Data Review (WebEDR) 43

Wrap- Up

1. What worked well with this exercise?

2. How can we improve future exercises?

Questions/Comments:

• Email: [email protected]

• ERLN/WLA Helpline: 703-818-4200 44