Transcript JISP Board of Directors Meeting - SEARCH

November 29, 2006
BJA Reginal Information Sharing Conference
San Diego, CA
Identifying and Overcoming Operational
Challenges in Information Sharing
Initiatives
Jim Pingel
Director, Justice Information Sharing
Wisconsin Office of Justice Assistance
Board Member,
Justice Information Sharing Practitioners
What Barriers?
 Governance
 Funding
 Shared Vision
 Expectations
 Requirements
 Project Management
 Policy
 Tools
Terminology
When we talk about “Justice Integration/Interoperability”
we’re talking about two distinct objectives:

Information Exchange
Automated case processing; movement of documents electronically, from one
system to another.
vs.

Information Sharing
The ability to search for key investigative or case information across multiple
individual systems.
WHAT IS YOUR OBJECTIVE? BE VERY CLEAR
CAN YOU BUILD AN INFRASTRUCTURE THAT SUPPORTS BOTH?
Governance
Governance
Top-Level Executive Support
1.


Legislation or Exec Order
Governing Body
Grass-Roots Support
2.


Users’ Group
Focused
The Importance of the MOU (Memo of Understanding)
3.

a.k.a. MOA, SLA…
MANAGERS: How to make governance work for
you…
Funding
Funding
 Grants as Venture Capital
 Justice and Homeland Security
 WIJIS Program Office
 LETPP Program: Local Implementations
 Venture Capital
 Sustainability
 State Appropriation
 Return on Investment
 A Line Item for “The
Space Between the Systems”
!!!???
 Fees: Diminishing Returns?
 Innovative Revenue Sources?
Shared Vision
Shared Vision
 These Projects Rely on Infrastructure
 Consistent use of GJXDM across projects
 Reusable xml schemas
 Service-Oriented Architecture strategy
 Enterprise Service Bus? Other infrastructure
 Consistent Methods/Process for Building
Integration, Making the Connections
Standards and Specifications
 Standards and Specifications give more bang for the buck in information
interchange than in just about any field of effort.
 The cost of implementing a specification, or conforming to a standard, is
high at first, then tapers off.
 The cost of saying “to hell with standards, I’ll roll my own” is low at first,
but is an ongoing liability, and always ends up costing more than you
thought.
 Try to get neutral, open standards and specs.
 Neutral means “not owned by a player in the turf wars”. (This is politics.)
 Open means “not under the proprietary control of an entity with a conflict of
interest”. (This is intellectual property.)
Just Do It? Or, Build
Standards and Infrastructure?
Return on
Investment
The Net Benefits of Interop
Projects: Two Approaches
Just Do It
StandardsBased
T
T+1
T+2
T+3
Time
Massachusetts: “Improvisation without
Sacrificing Standards…”
(Realistic) Expectations
The WIJIS Justice Gateway
A single, secure point of read-only access to disparate state
and local justice information resources.
Local Law Enforcement
Records Management Systems
Courts
DAPROTECT
TIME/eTIME
GJXML
13
GJXML
Law
Enforcement
Data
Integrated
Corrections
7/22/2015
“How Vision Becomes a
Reality”
 We'll NEVER GET THERE!
 Always another horizon.
 Ground will continue to shift.
 But, let's be clear on the vision,
 Don’t get frustrated,
 And not let the vision keep us from moving reality
in the right direction!
Gathering
Requirements
The REAL Business
Requirements
 Declaration of Independence
 Life, liberty, and the pursuit...
 The Constitution
 Establish justice, provide for the common defence
 Bill of Rights
 Criminal Justice System
 Checks and balances
 Adversarial
 Privacy and Security are
Requirements, not Constraints!
Technical Requirements
(From a non-technical manager!)
 Design (JIEM Tool, the business processes)
 The payload (GJXML schemas)
 The envelope (web services/messaging)
 The pipeline (connectivity, security, encryption)
 Implementation
 Assess IT capacity, capability at both ends of the
exchange
 IT Departments?
 Vendors?
Project Management
of Multi-Agency Projects
Managing an
Interagency Team
Institutional factors that can
add risk to the interagency project:
 Conflicting priorities with other duties
 Budget cuts elsewhere impact our project
 Lack of traditional contracting leverage
 Executive turnover; bye-bye buy-in
 Residual conflicts between team members
 Politics and the motives created
 Historic distrust between agencies
Key Strategies:
Managing an Interagency
Team

Communicate often & widely
though adds overhead (compared to total
outsourcing), which itself can cause risk

Value team members’ specific experience with locals on
other state Justice projects:
reinforces trust of locals and a tight team

Reinforce the reusability of infrastructures, code, processes,
documentation
Policy
 Security
 Privacy
 Fair Info Practices
 Public Records / FOIA
 Appropriate Use/Secondary Dissemination
 Data Quality/Frequency
 Change Management (Updates/upgrades)
A Potential DealKiller: Disclosure of
Sensitive Info
 Don’t Share Sensitive Data
 De-values the information-sharing effort.
 If the rules change, start over!
 Write Restrictions Into Each Application.
 Rigid system design.
 If the rules change, re-write many lines of code.
Cascading Disclosure
Control Language

Rulesheets
 A Filter, to Separate Rules from Code
 Like a stylesheet, different function

Cheaper to Write Than Code
 Individual agencies can write their own

“Sturdier” than code
 Insulated from application
 Mistakes don’t become software bugs

Transparent
 Public statement about disclosure
 Auditable

For more info: www.wijiscommons.org/cdcl
Tools and Resources
You are Not Alone
ResourcesGetting Started
 “Information Technology Initiatives - www.it.ojp.gov (not a
one-stop, but the first stop!)
 And don’t forget… www.niew.gov 
 The Latest Policy and Technology Developments from the
GLOBAL Advisory Committee -
http://it.ojp.gov/topic.jsp?topic_id=8
 www.SEARCH.org
 JISP – watch for JISPnet.org (Coming soon!)
Tools
 The GJXml Data Model itself! http://it.ojp.gov/jxdm/
 IEPD Clearinghouse - http://it.ojp.gov/topic.jsp?topic_id=148
 Help! - http://it.ojp.gov/gjxdm/helpdesk/
 The JIEM tool
 http://www.search.org/programs/info/jiem.asp
 Search the GJXDM -
http://www.ncsconline.org/d_tech/wayfarer1.9/gjxdm.asp
 Build Schemas http://gjxdmtools.gtri.gatech.edu/ssgt/SSGT-Search.do
More Tools –
Project Management &
Communications
 http://www.geeklog.net/
 Shared Project space
 Online secure document repository
 http://www.jot.com/





Wiki pages
Project management
Blogs
Bug reporter
Etc.
Training and
Technical Assistance
 Global Training And
Technical Assistance
Committee (GTTAC)
 Contract SEARCH
(www.search.org – click
on
 The IJIS Institute
 www.ijis.org
 Training
 Tech Assistance
 Lots of Online Resources
Justice Information Sharing
Practitioners
The National Resource for Practitioners
 www.jispnet.org – Resources for Information-Sharing
 Practitioner Directory
 Document Library – RFPs, job descriptions, etc.
 The Beacon newsletter
 Independent, Objective
 Liaison with BJA, IJIS Institute, SEARCH, NGA and
others.
 JOIN TODAY- It’s Free!
Sneak Preview:
JISPnet.ORG
JISP Practitioner Directory
Name
Region
Type
South (NC)
County
1
Dwayne Campbell
2
Maria Cardiellos
East (NJ)
State
3
Leigh Middleditch
East (MD)
State
4
Maury Mitchell
South (AL)
State
5
Brian Richards
West (CA)
County
6
Mike Haslip
West (WA)
Local
7
Jim Pingel
Mid-West (WI)
State
8
Pat Nelson
West (AZ)
State
9
Gordon Lansford
Mid-West (KS)
State
10
VACANT
A1
Cathy Plummer
-
Associate
A2
Erin Lee
-
Associate
Local/County?
Notes/Term
2006 Chairman
Sept 2006
Thanks!
[email protected]
www.oja.wi.gov/wijis
www.wijiscommons.org