Transcript INDIAN AND NATIVE AMERICAN EMPLOYMENT AND TRAINING

INDIAN AND NATIVE AMERICAN (INA)
EMPLOYMENT AND TRAINING
PROGRAM UNDER SECTION 166 OF THE
WORKFORCE INVESTMENT ACT (WIA)
An Orientation for Grantees
4. Program Management
Program Management
2
Solid and focused
approach to
financial
management
Understanding
of the federal
regulations
Attention to
objectives defined
in program plan
Good
Program
Management
Attention to
budget
Program Management
3
Program Planning
Financial Management
Reporting
Human
Resources/Personnel
Program Evaluation
Good Program
Management
4
Program Planning
Comprehensive Service Planning
5
Click on the computer to access
planning resources
Comprehensive Service Plan
6
Consider the following in developing the CSP:
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Needs of your board, tribal council, participants
and employers
Strategic short and long term goals and
objectives
Pertinent labor statistics
Form a planning committee
Whether or not you are in a WIRED region
Comprehensive Service Plan
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Consider the following in developing the CSP: (cont.)
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Job placement statistics
Applicants’ skill levels, type of services requested
Successes and failures of prior program services
Work closely with fiscal staff and program staff in
the development of the budget
MOUs in the CSP
CFR668.360
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Incumbent
Grantees
Submit list of local or state wide
WIBs with whom MOUs have
been established
New Grantees
Contact local or state-wide
WIBs and initiate efforts to
negotiate an MOU
Grantees unable
to negotiate a
MOU
Provide a detailed explanation
of all good faith efforts made,
why the MOU was not
negotiated, and future steps to
be taken.
Comprehensive Service Plan
Supporting Documents
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Section 166 of
WIA
TEGL 25-07
Federal
Regulations
668.650 Subpart
G 668.700;
668.710; 668.720
TEGL 17-05
Common
Measures Policy
DINAP Bulletin
No. 99-05
Administrative
Cost Limitations
CSP Resources
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Financial Management
Financial Management Requirements
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Provide for accurate, current and complete disclosure of all financial
activities
Maintain records that identify the source and application of funds
Maintain effective control and accountability for all grant cash,
property and other assets
Compare actual expenditures with budgeted amounts
Tribes:
29 CFR
Part 97.20
Nonprofits:
29 CFR
Part 95.21
Financial Management Requirements
12
Determine allowable costs by OMB cost principles, program
regulations, and grant agreement
Have accounting records supported by source documentation
Have procedures to minimize the time elapsing between the transfer
of funds from the U.S. Treasury and disbursement by the subgrantee
Tribes:
29 CFR
Part 97.20
Nonprofits:
29 CFR
Part 95.21
Budgeting – Direct and Indirect Costs
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Type
of costs
Definition
of costs
Examples
of costs
Direct costs
Expenses solely for Section
166 program
• Participant services
• Staff salaries
• Equipment
Indirect costs
Expenses necessary for
operation of your
organization and/or benefit
more than one program
• Building maintenance
• Utilities
• General office supplies
• Salaries of executive
directors and business
managers
Establish Indirect Cost Rate or Cost
Allocation Plan (CAP)
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Indirect Cost Rate
Mechanism for determining what proportion of
indirect costs your program should bear
OR
Cost Allocation Plan
Method for distributing direct and indirect
program and administrative costs
Indirect Cost Rate and CAP Proposals
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New Grantee
Due within 90 days of receiving grant
Current Grantee
Due within 180 days of the end of your
organization’s fiscal year
Must be submitted each year for the life of the grant
Relevant OMB Circulars
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Cost Principles
Administrative
Requirements
Audit
Requirements
States, local
government, and
Indian tribes
A-87
A-102
A-133
Non-profit
organizations
A-122
A-110
A-133
Educational
institutions
A-21
A-110
A-133
Relevant DOL Regulations
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Tribes:
29 CFR Part
97.20
Nonprofits:
29 CFR Part
95.21
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Reporting
Reporting
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May influence future funding
Accurate
Reporting
Allows grantees to re-think
program strategies
Assures DOL and Congress that
their dollars are being well spent
Three Reports Due Quarterly
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Form 9084
SPIR
Comprehensive
Services
Standardized
Performance
Participant
Report
Information
Report
Form 9130
Financial
Report
Bear Tracks – Creating and Submitting CSP
and SPIR Reports
21
Click on the computer to access Bear
Tracks online training
BearTracks:
 Allows staff to get
information on
participants or
program
performance
anytime during the
program year
 Helps grantee
upload reports to
DOL’s online
reporting system
www.etareports.doleta.gov/
Financial Management System – Data for
Financial Report and Submitting Report
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Data for the
Financial Report,
Form 9130, comes
from your program’s
financial
management
system
DOL’s online reporting system (EBSS) at
www.etareports.doleta.gov
Report Due Dates
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REPORT PERIOD
DUE DATE
1st Quarter:
July 1 – September 30
November 14
2nd Quarter:
October 1 – December 31
February 14
3rd Quarter:
January 1 – March 31
May 15
4th Quarter:
April 1 – June 30
August 14
Performance Measures
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Common Measures
 Entered Employment
 Employment Retention
 Average Earnings
TEGL
17-05
Click on the computer to access
Common Measures online training
End of This Lesson
25
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Performance
Enhancement
Project
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