Transcript Green Zone Access Guide

Click to View Summary of changes included in this re-issue
Green Zone Access
The Management of Non-Disruptive T12 & T2’s
User Manual for Planners
*** ISSUE 03 DOCUMENT ***
FOR OCTOBER 2005 CHANGES.
If you identify errors in this manual or ifGZ
youPlanner
know ofGuide
features/helpful
Issue 03 operations which are not yet included,
please email [email protected] so they can be corrected/added at the next User Manual update.
Log-on to the GZAC website, at either,
Network Rail Domain Users
(Intranet)
http://gzam
Non Network Rail Domain Users
(Internet)
http://gzam.networkrail.co.uk
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Which GZAC deals with
Applications for each
Controlling Signal Box.
The information is contained in the GZAC
to Signal Boxes link at the Log-on page
and is kept current by the Super GZAC’s.
It is also contained in the planning screens
through the drop down options once the
GZAC the application will be sent to is
selected.
(see next pages)
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Next
From this link
below – this
screen will open
The file works as follows;
With the default opening setting of All All a full alphabetical list is shown for each
GZAC (alphabetic order) and the Signal Boxes (alphabetic order) they process
applications for – along with the contact details.
Change Item 2.
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Next
If a specific GZAC location is selected using the drop down arrow, in
this example East Scotland, only the Signal Boxes for that GZAC
are shown.
Change Item 2.
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Next
Drop down
list appears
when clicking
here to show
this
To identify which GZAC deals with a specific Signal Box you click on the
drop down arrow then scroll through and select the Signal Box you
require and the system will show the information required.
In this example Preston PSB was selected and the GZAC shows as
Preston
Next
Change Item 2.
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Go Back to
Changes Summary
Reference
Information to
identify Green
Zone availability
before making an
application, User
Manual for the site
and details of
which GZAC deals
with applications
for each Signal
Box.
Insert your E-Mail
address and password
(at least 6 characters
long with at least one
number) if you already
have an account
(system is casesensitive)
OR
Click here if you are a
new user
(see the last 2 pages of
this guide)
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Contact
Numbers for
assistance if
unable to
access site.
Hint..
Passwords expire every 30 days. If you do not change your password during the
countdown warnings you are forced to change it on the day it expires. If you do not use the
system on the day it expires you will require to be re-set by one of the Super GZACs
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Submitting an Application
Applications must be made into the system at the latest “by mid-day the day before” the
planned date of the work. (The actual cut-off time is 11.59 hours, 10 hours before the start
of the Daily List issued to Signallers for the twenty-four hours commencing 22.00 hours
the same day)
Applications should contain as much detail as is relevant to the work being carried out. This will
avoid confusion and ensure a timely response to the request.
Many applications are rejected through lack of information or incorrect/incomplete details in the
request.
Reference should be made to the Sectional Appendix and Signal Diagrams to ensure the
accuracy of the input details (names of lines, protecting signal numbers, point numbers etc),
Hazard Directory to identify Red Zone Working Prohibited locations, restricted sighting etc and
to the Green Zone Guide to determine the availability of green zones BEFORE making an
application.
Reference should also be made to the Weekly Operating Notices (WON) to ensure that the
application does NOT conflict with any existing planned items.
Examples of how to complete applications and an example are given in the following pages.
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Useful Hint
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If you require to work in more than one area of the website at the same time then
pressing Ctrl + N will open up another window.
This is best utilised after Log On and means that you do not have to Log On again.
Planner’s Guidelines
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T12’s Can only be taken from a Controlled Signal. Many applications are
Rejected through this error.
T2’s Cannot be taken from GPLS, IBH Signals or Auto signals without keying
facilities.
T2H applications cannot be granted from Barred Signals.
If unsure from the Signal Diagrams what type of Signal is shown check with
either a competent Signal Technician, Signalling Manager/Engineer, GZAC or
the controlling Signal Box.
The “Flexibility” options now mean that if for legitimate reasons it has not been
possible to take up an booked T12/T2 in the date of plan – the Planner/Manager
can in agreement with the GZAC have the original item re-dated into the
following day.
Communication by phone or face to face is required from the Planner/Manager
to the GZAC to get an application re-dated. If agreed the system generates an
new accepted application email containing details.
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After successfully logging onto the Green Zone Access Website you will be presented with this
screen where messages are posted on a regular basis. Please take time to review the messages
as they may be relevant to you. Click continue to proceed to the On Line Booking Form.
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FIRST, check that the
correct GZAC location is
set for the application
you are making this sets
the Signal Boxes dealt
with.
Your details and
employer are
automatically entered
here.
Enter the date and times
for the application
(duration is self
calculating)
State the location of the
work -use Sectional
Appendix locations (also
state ELR for clarity, if
known)
Having set the GZAC
location for the
application you are
making this then links to
the drop down boxes
containing the Signal
Boxes dealt with
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State which line(s) are to
be blocked – use the
Sectional Appendix
description.
Enter the location limits
at each end.
Enter the Controlling
Signal Box for the
Signals used to protect
the work from the drop
down list. Either, click on
the arrow and select or
type the first letter of the
name then use the drop
down arrow.
If the box is not listed
check the GZAC to
Signal Box file at the logon page. If the box is
missing contact the
GZAC to have a
correction made.
Enter the limits of the
Block.
Specific Action
Unsure that it is TOTALLY clear and unambiguous which line is
to be Blocked. This is particularly IMPORTANT at locations
where there two lines which can be similarly described as Up
Fast etc.
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E.g.. the Up Fast (Trent Valley) runs parallel to Up Fast
(Birmingham)
You must specify a
Signaller CONTROLLED
signal or a signal which
can be KEYED to danger
with Signallers authority
when stating signals.
Select the method of
protection to be used.
If using a T2-D, details
should be entered here
(this is not a mandatory
field)
Answer this question.
Blockages which will be given
up to pass trains are more
likely to be accepted. (Green
Zone Planner site requests
are for NON-DISRUPTIVE
T12/T2 access
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Answer this question.
The detail is available in
the Hazard Directory. If
the area is Red Zone
Working Prohibited the
work MUST be done in a
green zone.
(Unless a position of
safety is being created
within it by blocking a line
for staff to move into for
sites where the cause of
the RZP is no position of
safety or there are more
than 3 lines to cross)
Give a reasonable
description of the work to
be done
Set the work priority
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This is the latest date the
work must be completed
by.
If the application is linked
to another application
state the number of it
here.
Please, ensure you
state the correct
number.
Eg. You may be planning
for work to be done on
site under a T2 BUT to
reach the site from the
access point requires a
T12 to get there and
another T12 to get back
to the access after the
work is complete.
You may wish to print
your application for your
records before submitting
the request.
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When ALL details have
been entered Click here
to submit application.
The system checks that
details have been
entered into all
mandatory fields. You
will see a message and
be taken back to
complete any missing
details.
Note, the system does
NOT check that the
details entered are
correct – that is the
person inputting
responsibility.
When the completed application is submitted to the
Green Zone Access Manager they consider it
taking into account the information given and
possible conflict with other planned works. If two
different applications are made for the same area
then communication will be encouraged to see if
both parties can work together. If this is not
possible then priority will be given to the most
urgent application and alternatives offered to the
unsuccessful application.
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Illustration Example
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Explanation of Example
application
The example block was taken from L835 pts and not L239 signal as this affected the Down Slow at
the same time and was unnecessary as the area of work fell well within the planned block.
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A note of the reference number
will enable planners to check on
the status of the applications
submitted
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This is currently showing as unprocessed
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This shows that the application has now been processed but has been rejected.
This will be backed up with an E-Mail stating the reason why (as shown on the next slide).
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E-Mail Notification of Application
Status
Your Green Zone work request planned for the 09/08/2004 at St Johns - Lewisham has been rejected
(application number 306093).
The reason given was: Conflicts with Won 20 Item 66.
Suggested alternative arrangements:
GZAC Comments: .
OR (for an accepted application);
Your Green Zone work request planned for the 25/09/2004 at Morpeth Station has been accepted.
Your application number is 327293.
GZAC Comments: No additional comments.
Changes made:
The content of this email (and any attachment) is confidential. It may also be legally privileged or otherwise
protected from disclosure.
This email should not be used by anyone who is not an original intended recipient, nor may it be copied or
disclosed to anyone who is not an original intended recipient. If you have received this email by mistake please
notify us by emailing the sender, and then delete the email and any copies from your system.
Liability cannot be accepted for statements made which are clearly the senders own and not made on behalf of
Network Rail.
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Helpful Hint
If the same application
is required for several
occasions - to prevent
repeat inputting of Data
it is easier to submit the
completed application.
Then click on the back
button. This will bring
the application back and
all that needs to be
done is to alter the
dates accordingly. Then
click Submit and make
note of the reference
number given. This can
be repeated as many
times as required.
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Viewing Time Slots
Clicking on the Time slots button will show what blocks are already in place on any given day. This is
useful to see if you are planning work in the same area and will reduce potential clashes.
Input details of GZAC, Signal Box and date in the appropriate fields then click on “Get Applications”
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Viewing Time slots 2
A screen similar to this will appear showing any applications made for the defined search made.
This shows that between 0100 and 0500 from 09 th to 13th August there is the possibility that a blockage will be in
place between Northfleet and Denton.
From October 2005 this screen shows ALL applications made by ALL planners.
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Click here to Logout of the system
when you have completed using it.
See also next page for
helpful hint after clicking
on view.
Clicking on the Contractor
Request tab enables the
user to view applications
submitted by other areas of
the same Company. Again
this aids planning in that it
prevents clashes and
needless wasted time
applying for an area
already blocked. On the
other side of the coin it may
be possible to work within
the same block
Click here to view details
and print documentation if
required.
Click here to delete an
application. If you find that
the work planned for an
application will NOT take
place when originally
thought – cancel the
application so others may
gain access.
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NOTE – at the moment this
can only be done BEFORE
application has been
processed Contact the
GZAC to delete a
processed application
When viewing an existing
application it is possible to
use the “Copy and Re-date”
button to create a repeat
application.
After clicking the button the
details of the lines, from and
to locations, Signal Box and
protecting signals etc are
copied – You only have to
input details of the date and
time required to complete the
application then submit.
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User Settings Screen
This screen is used to update your personal
details and to change password.
You should keep these details current and
accurate so that you can be contacted.
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To create a new account fill in
the details as requested on the
screen
When ALL details have been entered Click on the create account button and the request
will be sent to the appropriate area administrator for consideration (acceptance or
rejection).
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You will be presented with this screen. When the administrator have
reviewed your application you will receive an email either confirming
acceptance or rejecting (with reasons) the application.
When you click on “Close” the system will end your Internet session –
you will need to re-open Internet explorer again afterwards.
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