Transcript Financial Rep Meeting - Florida State University

Financial Rep Meeting
February 17, 2014
SPONSORED
RESEARCH
ADMINISTRATION
ROBERTA MCMANUS
JULIE WAMMACK
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Office of Management & Budget
(OMB) Uniform Guidance
OMB Uniform Guidance
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AKA “Super Circular”
Council on Financial Assistance Reform (COFAR)
◦ Agency CFOs eventually took over effort
◦ Council on Governmental Relations (COGR) partner
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2 year process – commenced 2012
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Initial comments submitted April 2012
Proposed guidance issued February 2013
Comments submitted in May 2013
Final guidance issued December 19, 2013
Objectives
◦ Streamline requirements
◦ Focus on effectiveness
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Combines 8 OMB Circulars, for FSU:
◦ A-21 Cost Principles
◦ A-110 Administrative Requirements
◦ A-133 Audit Requirements
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Super Circular Effective Date
December 26, 2014
 Applies to new awards and incremental
funds awarded after December 26, 2014
 Audit requirements effective for fiscal
years commencing after December 26,
2014
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◦ For FSU = FY 2016
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Super Circular Structure
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Part A – Acronyms and Definitions
Part B – General Provisions
Part C – Pre-Federal Award Requirements
◦ Formerly A-110 Subpart B
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Part D – Post Federal Award Requirements
◦ Formerly A-110 Subpart C
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Part E – Cost Principles
◦ Formerly A-21
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Part F – Audit Requirements
◦ Formerly A-133
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SRA Management Team Plan
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Review Super Circular Guidance
◦ Jan – Mar 2014
◦ Council on Governmental Relations (COGR) assessments
◦ COFAR trainings
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Compare guidance to and update SR Policies/Procedures as
appropriate
◦ Mar – Sep 2014
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Notice to campus
◦ General communications
 Mar – Dec 2014
◦ Guidance for proposal submissions
 May – Jun 2013
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Training
◦ CReATE
◦ SRA Certificate Series updated with new information
◦ Timing: Oct – Dec 2014
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Resources
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Council on Financial Assistance Reform (COFAR)
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https://cfo.gov/cofar/
Link to Super Circular
Crosswalks – Old to New
January 27, 2014 training
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Videos
Power Points
Mailing list
FAQs (future posting)
SRA Listserv
◦ Sign up to ensure you receive communications
◦ Subscribe at:
http://www.research.fsu.edu/contractsgrants/listserv.html
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National Science Foundation
Proposal and Awards Policy &
Procedure Guide (NSF P&P)
Updates
NSF P&P Changes
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NSF website at
http://www.nsf.gov/pubs/policydocs/pappgu
ide/nsf14001/nsf14_1.pdf
Effective February 24, 2014
Part I - Grant Proposal Guide (GPG)
Part II – Award & Administration Guide
(AAG)
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NSF Changes - GPG
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Submission requirements
◦ FastLane
◦ Grants.gov
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SAM – System for Award Management
◦ Replaces Central Contractor Registration (CCR)
◦ NSF system of record for organizational financial information
effective October 1, 2014
PI will select collaborative or not and the type of proposal
 Certifications:
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◦ Additional info regarding conflict of interest – must be disclosed
through Notifications & Requests Module in FastLane
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Provides a list of required sections for a full proposal to
be submitted via FastLane
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NSF Changes - GPG
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Project Summary
◦ If special characters are used then submit a pdf that has
headings for overview, intellectual merit, and broader impacts
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Results from Prior NSF Support
◦ Must include intellectual merit and broader impacts in
separate sections
◦ PI or Co-PI need only include in this section one award
previously received that most closely related to the proposal
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Unfunded Collaborations
◦ Individuals not included in the budget
 Describe in the Facilities, Equipment and Other Resources section
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Biographical Sketches
◦ Include more than specification – returned without review!
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NSF Changes - GPG
• Budget Development
Participant support costs – No F&A
Guidance on allowability of visa costs
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Short-term visa costs MAY be allowable
• Conferences, Symposia, Workshops
o
Need to plan for child care and other types of family care
at the conference site to allow individuals with family care
responsibilities to attend
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NSF Changes - GPG
• Guidance for long-term absence of the PI/Co-PI when working
for NSF as
o
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Intergovernmental Personnel Act Employee (IPA)
Visiting Scientist, Engineer or Educator (VSEE)
• Annual and Final Reports
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Reports are not cumulative – most recent budget period
Submit via Research.gov
• Award Cash Management Service (ACM$)
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Acknowledges implementation of ACM$
Federal Financial Reporting no longer required
Awardees must certify that all disbursements have been made or will be
made within 3 days of receipt when requesting payment
Financially closed three months after award expiration
Final expenditures pulled from ACM$
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If changes by $1 or more – adjustment to Financially Closed Award must be submitted
Based on final payment amounts the final unobligated amount will be
deobligated from award amount
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NSF Changes - GPG
• Post-Expiration Costs
o
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Costs incurred on or before expiration date allowable
Purchases at the end of the award not allowable
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Must be able to demonstrate benefit to the award scope – expect more questions!
• Allowability of Costs
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Participant Support costs may include fellowships, scholarships, other forms of student
aid
Rental costs of facilities owned by the awardee limited to actual cost of ownership
Awardee’s ultimate responsibility to ensure that all project costs meet all requirements
(cost principles, award document, terms & conditions, etc.)
Consultant costs should be fully disclosed and explained in budget justification
Relocation costs that were not included in the proposal budget, must be fully
documents in accordance with awardee’s policies and procedures
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Visa costs allowable when short-term and individual essential for project
• Environmental Compliance
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Prior to making the award, NSF may ask for environmental impacts from project
If environmental event occurs or comes to light during project –
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Stop work and notify NSF
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SRA Contacts
Roberta McManus
• [email protected]
• 645-2485
Julie Wammack
• [email protected]
• 644-8945
Director
Assistant Director
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