Transcript No Slide Title

Mission-Based Management
Electronic CV System
Users Group
March 2010
Page 1
What is the Early Entry Process?
Here are the steps for the Early Entry Process:
1.
Staff member submits Early Entry Request form to Jan Cundey
([email protected]) in Faculty Administration. The easiest flow is to e-mail the
form to Jan and cc: the MBM Office at [email protected].
2.
Jan will enter the basic information into the system, and then let the MBM Office and the
requester know it is ready for entry.
3.
MBM prioritizes CV’s based on requested entry date and on a “first come first served”
basis.
4.
Once the entry is complete, MBM will e-mail the prospective faculty member to clarify any
questions. MBM will enter any requested changes and then e-mail back to the faculty for
final approval to use the CV in the appointment process. If there are no questions, the
faculty member will still be asked to approve the entered CV for use. The department
requester will be copied on all correspondence with the faculty member.
5.
When the faculty member has given final approval, the MBM Office will let the requester
know that the CV is ready to be used in the appointment packet.
6.
When the faculty member arrives, the MBM Office will request a 20-30 minute meeting to
show him or her the system.
You can check the MBM website below to see the due dates to get your CV’s to MBM in order
to meet monthly Faculty Administration deadlines.
(http://www.medicine.utah.edu/mbm/cvSystem/earlyEntryProcess/index.htm)
If you have any questions regarding the early entry process, feel free to contact Mishka Foster
at 585-7552 or [email protected].
Early Entry Request Form
The form asks for the “requested entry completion date.” This date lets MBM know the
date you need the CV entered by and returned to you. You should have your CV’s to
MBM at least four weeks prior to the appointment deadline so that MBM will have
enough time to enter and return to the faculty and department for final review. MBM
will have CV’s entered within three weeks of receipt. Certain times of the year are very
busy for new hires, and many departments are sending CV’s to MBM for early entry, so
the sooner you get your CV’s in the sooner they can be entered.
Who IS in the CV System?

Faculty Appointment (One of the full-time tracks – Fabulous Five)
• Tenure
• Clinical/(Clinical)
• Research
• Lecturer
• Visitor

Other Special Cases - Mainly for Find-a-Doc purposes
• Staff Physicians/Providers
• Credentialed Midlevels (e.g., Physician Assistants, Physical
Therapists, Nurse Practitioners)
Who is NOT in the CV System ?
The Verdict

Medical Students, Residents, Post Doctoral
Fellows, Clinical Fellows, Research Associates,
Staff

Exception: Those chief residents and fellows who
have faculty appointments (Remember – It’s all
about the faculty appointment!)
The scope of individuals eligible to use the CV system will be
increased when the usage of our 1,500 current faculty is
more solid.
New Hire Process
1. Monthly we run a list of new faculty hired during the
previous month.
2. We “remove” the faculty that have been entered already
through the Early Entry Process.
3. MBM emails each faculty member requesting a Word
document copy of their CV.
4. Once the CV is received, we enter the CV into the MBM
System.
5. We then request a 30 minute meeting with the faculty to
clarify any questions and introduce them to the system.
New Main Campus Find-a-Researcher Tool

University’s Office of Information Technology is developing a new public
campus-wide Find-a-Researcher web application which will incorporate
MBM data as faculty members opt-in.

Similar to MBM’s internal application, the public web-based search will
enable users to find and contact faculty members based on research
keywords, name, international experience, specialized equipment, and
department.

Advantages to opting in:
• Provides campus-wide colleagues with information about research interests to facilitate
interdisciplinary research efforts
• Allows all University students to see faculty research interests to facilitate mentoring and
research support on faculty projects and in their labs, etc.
New Main Campus Find-a-Researcher Tool

Fields included
 Name
 Research Interests
 Research Statement
 Research Locations
 Languages
New Main Campus Find-a-Researcher Tool
How to opt-in:
Email Cynthia Best at
[email protected]
Upcoming CV Users Group Meetings
Date
Thursday, Jan. 14th
Time
Location
2:00-3:00pm 1C309 SOM
Thursday, Feb. 11th
2:00-3:00pm 1C309 SOM
Thursday, Mar. 11th 2:00-3:00pm 1C309 SOM
Thursday, Apr. 8th 2:00-3:00pm 1C309 SOM
Thursday, May 13th 2:00-3:00pm 1C309 SOM
Thursday, Jun. 10th
2:00-3:00pm 1C309 SOM
Thursday, Jul. 8th
2:00-3:00pm 1C309 SOM
Thursday, Aug. 12th 2:00-3:00pm 1C309 SOM
Thursday, Sept. 9th 2:00-3:00pm 1C309 SOM
Thursday, Oct. 14th 2:00-3:00pm 1C309 SOM
Thursday, Nov. 11th 1:00-2:00pm 1C309 SOM
Thursday, Dec. 9th
2:00-3:00pm 1C309 SOM