Transcript Echolab - Hopkins Medicine

JHHS Maximo Work Orders
The Key to Accurate Work Order Coding
Maximo Work Order Billing
Maximo work order billing depends on
three (3) specific fields:
1)
2)
3)
Customer Account
Charge?
Work Type
Maximo Work Order
Customer Accounts/Charge Numbers
Customer Accounts numbers are also known as cost center
numbers. Here are some examples:
4000250302- 736 Information Services
4800310304 – 634 Clinical Engineering
4803117408 – 973-Pharmacy Pediatrics
5860020010 – 992 Network Services
80028727 – New Clinic Building
90050128 – Research Fellowship
C480131384 – WE 5B Renovation
1009043019 – GENERAL ACCOUNT - NO APPL
PATIENT FIRST – Patient First Satellite Locations
Work Orders without Charge Numbers sit in Limbo!!
Customer Account Breakdown
4000250302 – Bayview Charge Number
4800310304 – JHH Charge Number (Facilities)
4803117408 – JHH Clinical Unit Charge Number
5860020010 – Utilities Charge Number
80028727 & 90050128 –University Charges
C480131384 – JHH Project Number
1009043019 – Corporate/Special Program Charges
PATIENTFIRST – Various Satellite Locations/Vendors
Clinical Cost Centers
• Maximo will automatically populate the cost
center field with the assigned customer account
number when the Building and room number
are entered into the Location field.
• Clinical Cost Centers are coded in Maximo as
“DO NOT BILL”, which makes them nonrecoverable.
• A Lump Sum work order is required in order to
recover monies from any non-recoverable cost
centers.
Recoverable/Non-Recoverable
Charges
A new field has been added into the Maximo work order
screen under the Customer Account field:
Charge?
If a charge is recoverable, then the box will be checked:
Charge?
√
Those not checked (non-recoverable) can either be
coded as EL or set up as Lump Sum.
CM Work Type
CM work orders = Corrective
Maintenance
Charges that fall under CM:
• Recoverable charges that begin with
400, 480, 585, 586
• Facilities Cost Centers
• Primary Corrective Maintenance
• All University Charges (800 & 900)
CP Work Type
CP work orders = CAPITAL PROJECTS
Charges that fall under CP
All Customer charge numbers that begin with a letter:
• E = equipment
• C = construction
• L = landlord
• S = safety
• I = information systems
• M = hazardous removal
• J = joint funding
• H = in house construction through PM
These work orders require the approval of the Project Manager assigned to the
designated project. CP is for Project work that does not fall under
Commissioning.
This is the only circumstance where the CP Work Type is used.
CP – Project Charges
When a project number has been
provided to you as follows:
C.480.03.1008.07.02
It must be entered into the Maximo
Customer Account Field in this manner:
C480031008
Elective (EL) Work Orders
Elective (EL) work orders are those that are coded in
Work Type to non-recoverable clinical units that are
requesting non-standard services or repairs:
• New equipment/furniture/shelving
• Relocations, installs, alterations and unscheduled
painting of equipment/furniture requested by user
• Abuse caused by users/staff/patients or visitors
This information is explained in the Centralized
Chargeback to Facilities document.
***Facilities does not recover money from these work
orders.
Lump Sum Work orders
1. Lump sum work orders are work orders
that need to be recovered from nonrecoverable customer accounts.
2. They require notification directly from the
Supervisors/Managers/Directors/Techs
directly to Debby Weinberg.
3. Lump sum work orders are to be
estimated and approved by the customer
preferably before costs have been
processed.
Other Work Order Types
There are several other work order types that are not to be used by
anyone other than those noted below:
CX – Commissioning work orders – work order creation assigned to
Leslie Pennel/Dave Fisher for the Commissioning group.
PM – Preventive Maintenance – work order creation assigned to
Debbie Avaritt for Preventive Maintenance work order.
IHC – Fiscal year in-house construction work orders creation assigned
to Debbie Avaritt for Cabling and Debby Weinberg for in-house
construction work per Superintendents, Project Manager and
Supervisors only. Customer Account will be IHCWORK.
CAL/CMCAL/EMCAL/PMCAL are only used by CES Techs.