Transcript Asset Management Daily Ops Brief

Department of Homeland Security
National Uniform Program
Industry Day Presentation
July 26, 2012
FOR OFFICIAL USE ONLY
Agenda
 Check-In/Registration……………………………………………………………… 8:00 - 9:00 am
 Opening Remarks……………………………………………………………… 9:00 – 9:15 am
 Introduction of Attending Component Program Managers…………………… 9:15 – 9:30 am
 Industry Day Presentations
DHS Strategic Sourcing, Mike Smith…………………………………………9:30 – 9:45 am
Program Overview, Brenda Gallion………………………………………... 9:45 – 10:00 am
CBP Procurement, Rick Travis…………………………………………… 10:00 –10:30 am
 Break……………………………………………………………………………….10:30 – 10:45 am
 Question & Answer Session…………………………………………………… 10:45 – 11:30 am
 Lunch………………………………………………………………………………. 11:30 – 1:00 pm
 Viewing of DHS Component Uniform Displays………………………………… 1:00 – 2:00 pm
 Closing Remarks and Adjourn…………………………………………………… 2:00 – 2:30 pm
FOR OFFICIAL USE ONLY
1
Opening Remarks - Michael B. Smith
Director DHS Strategic Sourcing Program Office
 Provide a basic overview of the Uniform Industry Day process
 Outline requirements for the DHS Uniform Industry Day
 Showcase DHS Components Uniform product items
 Promote dialog between government and industry; promote innovation and best
practices in the procurement of products and services
 Ensure synergy between DHS and industry representatives
 Provide a platform for open discussion and idea exchange for procurement
communications
 Gain a better understanding of recent industry development
 Increase competition by sharing useful information
 Promote opportunity for all interested vendors to participate in the acquisition
process, and by offering a forum that encourages a wide of variety vendors to easily
communicate with the Government
FOR OFFICIAL USE ONLY
2
DHS Uniform Program Component Program
Managers – Director CBP UMC, Brenda Gallion
DHS Component
U.S. Customs and Border Protection
Program
Manager
Bettina Ayers
Transportation Security Administration
Transportation Security Administration (Federal Air Marshal Service)
Federal Law Enforcement Training Center
William Arbacas
Grace Kelly
Johanne Weber
Immigration and Customs Enforcement (Homeland Security Investigations)
Mark Ogletree
Immigration and Customs Enforcement (Enforcement and Removal
Operations )
Tony Eccleston
National Protection and Programs Directorate (Federal Protective Service)
Richard Leigh
National Protection and Programs Directorate (Infrastructure Security
Compliance Division)
Dorothy Mozell
Federal Emergency Management Agency
Pamela Mack
United States Secret Service
Lauren Edwards
FOR OFFICIAL USE ONLY
3
What is Strategic Sourcing?
 A collaborative process to identify and implement consolidated buys
 Using department-wide spend analysis
 Resulting in savings and efficiencies
FOR OFFICIAL USE ONLY
4
What Have We Accomplished?
Current Awarded Initiatives
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
.38 Special Ammunition,
.40 Caliber Ammunition 135 Grain
.40 Caliber Ammunition 180 Grain
9mm Ammunition
12 Gauge Ammunition
Adobe Enterprise License Agreement
Architecture and Engineering Services
Body Armor II
Bulk Fuel
Canines
Canine Supplies
Centers of Excellence
Chemical Munitions
Design/Build and Construction Services (National and
Regional)
Distributed Computing Platform Service
EAGLE (IT Services)
ESRI Enterprise License Agreement (II)
Express and Ground Small Package Delivery Services
(FSSI)*
F5 Networks ELA (ESS)
Firearms Interactive Training Simulator
FirstSource - IT Hardware and Software
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
Furniture
HSPD-12
IBM ELA (ESS)
McAfee ELA (ESS)
Medical Countermeasure (MCM)
Microsoft Enterprise License Agreement
Microsoft Enterprise Services
Multi-Functional Devices (printers/copiers/etc.)
National Academy of Sciences
NetApp (ESS)
Office Supply II (FSSI) BPA*
Oracle Enterprise-wide License Agreement
PACTS
Personal Protective Equipment
Quantum ELA (ESS)
Symantec ELA (ESS)
TABBS (Domain 1 Track 3 and Domain 3)
Symantec Maintenance BPA
Tactical Communications Equipment & Services
Uniforms
Vehicle Lockboxes
VMWare ELA (ESS)
* Federal Initiatives DHS is supporting or leading
FOR OFFICIAL USE ONLY
5
What Are The Highlights?
Savings
Spend
•
Cumulative savings = $1.5 billion (since 2005)
•
FY 2011 = $336 million
•
•
FY 2011, DHS strategically sourced 20% of
the total procurement budget ($2.8 billion)
•
Small businesses received 35% of the
spend through strategic sourcing
contracts
Savings independently validated in FY2011
Federal Participation
Utilization
•
DHS is an active participant on Federal
Strategic Sourcing Initiatives
•
FY2011 DHS achieved a 35% utilization rate
for existing strategic sourcing vehicles
•
Including:
•
i.e., DHS purchased 35 percent of its needs
through strategic sourcing for the areas
covered by the vehicles we had in place
during FY 11.
•
Target to achieve 32%
•
•
•
•
•
Office supplies II;
Express package delivery;
Wireless devices & airtime;
Multi-functional devices;
TechOps - Surveillance Equipment
FOR OFFICIAL USE ONLY
6
Where Are We Going?
Anticipated FY12 Initiatives
1.
2.
3.
4.
5.
6.
7.
8.
Ammunition
Cisco SMARTnet Maintenance
Content Delivery Network
Contract Auditing & Financial Advisory
Services
EAGLE II
Encrypted Thumb Drives
Financial Management
Internal Controls Support
9.
10.
11.
12.
13.
First Source II
Oracle Re-compete
Personal Defense Weapon (PDW)
Remote Sensing
Technical Acquisition & Business Support
Services (TABSS)
14. Technical Surveillance Equipment
(TechOps)*
15. FSSI Wireless Equipment, Services
Anticipated FY13 Initiatives
1.
2.
3.
4.
5.
Shuttle & Sedan Services
Detection Equipment
Human Resources IT - Medical Case
Management
Human Resources IT - Talent
Management
Intelligence Services
6.
7.
8.
9.
10.
Mail and PC Postage Systems
Uniforms
Vehicle Maintenance - National Discounts
Vehicle Maintenance - Regional Contracts
DHS Cellular Wireless Managed Services
(Ties to the FSSI Wireless)
* Federal Initiatives DHS is supporting or leading
FOR OFFICIAL USE ONLY
7
DHS Department-Wide Uniform Contract
Objectives
•
•
•
•
To establish a DHS-wide sourcing vehicle for the acquisition of non-military
uniforms in accordance with the DHS Secretary’s Efficiency Review Initiative
Leverage DHS’ buying power to receive high-volume discounts and the
lowest price possible when acquiring non-military uniforms
Consolidate and standardize uniform requirements, centrally managed and
decentralized execution approach, promote competition with subcontracting
partnerships
Award a Indefinite Delivery Indefinite Quantity (IDIQ) Firm-Fixed Price
Contract
Moving Forward
•
•
•
Release Request for Proposal (RFP)
Conduct Pre-Proposal Conference
Anticipated Award April 2013
FOR OFFICIAL USE ONLY
8
Uniform Program Overview – Who We Are
 Goals of the DHS-Wide Uniform
Program:
1. Project a distinctive and
professional publicly recognized
image
2. Provide uniforms that are
appropriate for assigned duties
and area climates
3. Promote employee identification
4. Ensure consistency of uniform
appearance
5. Procure high-quality uniforms in a
timely, cost-effective manner
6. Provide security for agency
branded items
 Major Objectives of the DHSWide Uniform Contract:
1. Leverage collective buying power
to decrease cost; improve quality &
efficiency of the combined DHS
Uniform Program
2. Provide new uniform fitting and
issuance to new hires and
academy trainees
3. Issue replacement uniform items to
existing personnel
4. Fulfill bulk and individual orders
5. Provide a user-friendly, web-based
ordering and distribution system
6. Provide real-time reporting
capabilities
7. Provide customer service support
8. Provide surge capacity in
emergency situations
FOR OFFICIAL USE ONLY
9
Uniform Program Overview – Who We Are
DHS Component
Who We Are
U.S. Customs and Border
Protection
CBP is one of the Department of Homeland Security’s largest and
most complex components, with a priority mission of keeping terrorists
and their weapons out of the U.S. It also has a responsibility for
securing and facilitating trade and travel while enforcing hundreds of
U.S. regulations, including immigration and drug laws. The uniformed
men and women of CBP make up the largest law enforcement
organization in the nation and take a solemn vow to secure the
homeland from terrorists and other threats while facilitating legitimate
trade and travel.
Transportation Security
Administration
The Transportation Security Administration protects the Nation’s
transportation systems to ensure freedom of movement for people and
commerce.
Transportation Security
Administration (Federal Air
Marshal Service)
The mission of the Transportation Security Administration (TSA) Office
of Law Enforcement/Federal Air Marshal Service (OLE/FAMS) is to
promote public confidence in the security of our Nation’s transportation
domain.
FOR OFFICIAL USE ONLY
10
Uniform Program Overview – Who We Are
DHS Component
Who We Are
Federal Law Enforcement
Training Center
We train those who protect our homeland.
Immigration and Customs
Enforcement (Homeland
Security Investigations)
The ICE Homeland Security Investigations (HSI) directorate is a
critical asset in the ICE mission, responsible for investigating a wide
range of domestic and international activities arising from the illegal
movement of people and goods into, within and out of the United
States.
Immigration and Customs
Enforcement (Enforcement
and Removal Operations )
To identify, arrest, and remove aliens who present a danger to
national security or are a risk to public safety, as well as those who
enter the United States illegally or otherwise undermine the integrity
of our immigration laws and our border control efforts. ERO upholds
America's immigration laws at, within and beyond our borders
through efficient enforcement and removal operations.
FOR OFFICIAL USE ONLY
11
Uniform Program Overview – Who We Are
Who We Are
DHS Component
National Protection and
Programs Directorate (Federal
Protective Service)
The Federal Protective Service (FPS) is responsible for protecting
property owned, occupied and secured by the U.S. Government as well
as the people on that property by providing superior law enforcement
and protective security services and leveraging our access to the
intelligence and information resources of our network of federal, state,
local, tribal, territorial, and private sector partners.
National Protection and
Programs Directorate
(Infrastructure Security
Compliance Division)
Infrastructure Security Compliance Division (ISCD) implements the
Chemical Facility Anti-Terrorism Standards, which regulate security at
“high-risk” chemical facilities.
Federal Emergency
Management Agency
FEMA’s mission is to support our citizens and first responders to ensure
that as a nation we work together to build, sustain and improve our
capability to prepare for, protect against, respond to, recover from and
mitigate all hazards.
United States Secret Service
The mission of the United States Secret Service is to safeguard the
nation's financial infrastructure and payment systems to preserve the
integrity of the economy, and to protect national leaders, visiting heads of
state and government, designated sites and National Special Security
Events.
FOR OFFICIAL USE ONLY
12
Program Overview – Uniformed Personnel
DHS Component
U.S. Customs and
Border Protection
Transportation
Security
Administration
Transportation
Security
Administration
(Federal Air Marshal
Service)
Approximate
Number
48,000
54,500
Confidential
Uniformed Personnel
• Office of Air & Marine Agents
• U.S. Border Patrol Agents
• Office of Field Operations
Officers
• Office of Training & Development
Instructors
• Transportation Security Officers
• Transportation Security
Inspectors
• Transportation Security
Specialists
•
•
•
•
Office of Flight Operations
Office of Field Operations
OLE/FAMS Training Center
TSA K-9 Training Center
FOR OFFICIAL USE ONLY
Allowance or
Bulk Purchase
Programs
Allowance
Program
Bulk Purchase
Program
Allowance
Program
Bulk Purchase
Program
13
Program Overview – Uniformed Personnel
Uniformed Personnel
Allowance
Program or
Bulk Purchase
Program
DHS Component
Approximate Number
Federal Law
Enforcement Training
Center
70,500
Law Enforcement Trainees &
FLETC Instructors:
• Federal
• State
• Local
• Tribal
• Campus
Bulk Purchase
Program
Immigration and
Customs Enforcement
(Homeland Security
Investigations)
10,000
• Special Agents
Bulk Purchase
Program
Immigration and
Customs Enforcement
(Enforcement and
Removal Operations)
7,600
•
•
•
•
Criminal Alien Officers
Fugitive Operations Officers
Custody Operations Agents
Academy Training Officers
FOR OFFICIAL USE ONLY
Allowance
Program
Bulk Purchase
Program
14
Program Overview – Uniformed Personnel
DHS Component
Approximate
Number
National Protection and
Programs Directorate
(Federal Protective
Service)
900
National Protection and
Programs Directorate
(Infrastructure Security
Compliance Division)
115
Uniformed Personnel
Allowance
Program or Bulk
Purchase
Program
• Criminal Investigators
• Inspectors
• K-9-Explosive Detection Dog
Teams
Allowance Program
• Chemical Security Inspectors
• Regional Commanders
• District Commanders
Allowance Program
Bulk Purchase
Program
Bulk Purchase
Program
Federal Emergency
Management Agency
14,000
• FEMA Field Officers
• Permanent and Intermittent
employees
Bulk Purchase
Program
United States Secret
Service
1,300
• White House Agents
• Vice President Agents
• Foreign Diplomatic Agents
Bulk Purchase
Program
FOR OFFICIAL USE ONLY
15
DHS National Uniform Program Academies
Services required: measuring, fit and issuance of uniforms
Average Number of
Academy Students
Annually
Academy
Location
1,800
Artesia, NM
Glynco, GA
Frederick, MD
Immigration and Customs Enforcement (Homeland Security
Investigations)
600
Glynco, GA
Immigration and Customs Enforcement (Enforcement and Removal
Operations)
192
Glynco, GA
National Protection and Programs Directorate (Federal Protective
Service)
96
Glynco, GA
DHS Component
U.S. Customs and Border Protection
FOR OFFICIAL USE ONLY
16
DHS National Uniform Program Contract
Rick Travis, Contracting Officer
 New to the program – as of March 2012
 Emphasis – As a way to facilitate clear and consistent communications
with industry, all communications between Offerors and the
Government must be through the Contracting Officer
• Email Address: [email protected]
• Backup: [email protected]
 Goal – Award of a contract that provides DHS with high quality uniforms
at the best price through effective competition and industry
engagement.
FOR OFFICIAL USE ONLY
17
DHS National Uniform Program Contract
Procurement Process/Issues
 Contract Format
• Single Award
• Indefinite Delivery Indefinite Quantity
• Awarded based on trade-off between price and technical factors
 Timeline for the effort
• Market Research Complete – Early Aug. 2012
• Solicitation Issue – Late Sept./Early Oct. 2012
• Solicitation Response Time – Likely 45-60 Days
• Primary Review Process – Complete Feb. 2013
• Likely Award Timeframe – April 2013
FOR OFFICIAL USE ONLY
18
DHS National Uniform Program Contract
Procurement Process/Issues
 Best Business Solution for DHS:
• Best pricing arrangement for quality supplies
• Web Based Ordering System (WBOS) that is easy to use by our
officers/agents
• Full Compliance with Federal Regulations
• Compliance with all laws and trade agreements in place at the time
the Solicitation is issued
• Maximize Use of Domestic Producers
• Maximize Use of Small Businesses
• Maximize Use of FPI and AbilityOne
FOR OFFICIAL USE ONLY
19
DHS National Uniform Program Contract
Procurement Process/Issues
 Industry Day Input:
• Open dialogue with all vendors
• Desire to include concerns/suggestions into the procurement
process
• Attempt to minimize confusion regarding the process.
• Allow for questions from industry to help clarify our process and
progress
• Allow for industry to see the majority of the uniforms we intend on
providing to our officers/agents
FOR OFFICIAL USE ONLY
20
Questions & Answers Session
FOR OFFICIAL USE ONLY
21
Buy-American Agreement (BAA)
Exceptions to the BAA:
 In the Public Interest
 Are on the list of Non-Available Items in FAR Part 25.104
 Unreasonable Cost Test
 Purchased specifically to Commissary Resale
 Information Technology that is a commercial item
BAA Unreasonable Cost Test: FAR 25.1
 The offered price of a domestic product is unreasonable if the lowest acceptable
domestic offer exceeds the lowest foreign offer by:
 6% of more if the domestic offeror is a large business
 12% of more if the domestic offeror is a small business
 10% HubZone (across the board increase to all HubZone firms)
 Ties go in favor of the domestic offeror
FOR OFFICIAL USE ONLY
22