Transcript Paducah Public School System Head Start Annual Report 2009

Paducah Public School System
Head Start Annual Report
2009 – 2010
As required by the Head Start Reauthorization: P.L. 110-134 and ACF-IM-HS-08-01
“Building Strengths for Life Long Learning”
Table of Contents
Board of Education
Policy Council
Administrative Staff
Mission Statement
Vision Statement
Core Values
Executive Summary
Program at a Glance
Federal Assistance
Funding
Graph
Staff Experience
Quality Assurance
Audit Report
Self-Assessment
Enrollment Narrative
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4
5
6
7
8
9
10
11
12
13
14-15
16
17
18
19
Graphs
Age
Ethnicity
Language Spoken
Attendance
Health
Medical & Dental
Parents
Educational Levels
Employment Status
Family Outcomes
Family & Community
School Readiness
Technology
Preparation for Kindergarten
Outcomes
Community Partners
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21
23
24
25
26
27
28
29
30
31
32
33
34
35-36
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2
Shared Governance
Paducah Board of Education
Danette Humphrey, Chairman
Carl LeBuhn, M.D., Vice Chairman
Felix Akojie, Ph.D.
William R. Black, Jr.
Janice Howard
Randy Greene, Superintendent, Ed.D
Mark Whitlow, Attorney
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Shared Governance Continued . .
Paducah Head Start/Preschool
Policy Council
Laura Mendiola, Chairman, Policy Council
Tanesha Cannon, Vice Chairman, Policy Council
Marecia Allen, Secretary, Policy Council
Richard Schofield, Parent Representative, PC
Allen Treece, Community Representative, PC
Marcia Harbison, Community Representative, PC
Allison Clark, Community Representative, PC
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Administrative Staff
Dr. Randy Greene, Executive Director
Frances Smith, Director
Cindy Rodgers, Family Services Manager
Tanya A. Jones, Children’s Services Manager
Gloria Hildreth, Administrative Assistant
Vanda Hixon, Data Entry/Technology
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Mission Statement
Paducah Head Start/Preschool
provides an exceptional child
development program by building
compassionate partnerships with
families and positively influencing
the future of our society.
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Vision Statement
Paducah Head Start/Preschool will be
recognized and respected as a premier
state of the art early childhood program
that empowers the enthusiastic lifelong
learning of the children and families we
serve.
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Head Start Core Values
Establish a supportive learning environment for children, parents
and staff.
Recognize that the members of the Head Start community, Head
Start families and staff, represent many cultures.
Understand that the empowerment of families occurs when program
governance is a responsibility shared by families, governing bodies
and staff. Embrace a comprehensive vision of health for children,
families and staff, which assures that basic health needs are met.
Respect the importance of all aspects of an individual’s
development.
Build a community in which each child and adult is treated as an
individual.
Foster relationships with the larger community.
Develop a continuum of care.
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Executive Summary
Paducah Public Schools has successfully operated
its comprehensive child development programs
since 1965. Head Start is a nation-wide early
education program that provides comprehensive
early childhood development services to lowincome preschool children and support to their
families. Comprehensive services include
education, nutrition, health, medical, dental,
parental involvement and social services. The
KERA/preschool was blended with Head Start in
1990.
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Program at a Glance
About our Program
Sites
Administration Office
2400 Adams Street, Suite 1
Clark Elementary School
3401 Buckner Lane
McNabb Elementary School
21st & Park Avenue
Morgan Elementary School
2300 South 28th Street
Off Site
Paducah Day Nursery
2330 Ohio Street
The program is accredited by the
National Association for the
Education of Young Children and
adheres to the Head Start
Performance Standards and KERA
Preschool Regulations; we are a
blended program.
Program Options
Center Based
4 Days Per Week
Home Based
1 Visit Per Week
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Federal Assistance
The Office of Head Start (OHS) allocated
federal funds to provide comprehensive
early childhood development and family
support services to Paducah Public
Schools to serve 237 preschool age
children. The following graph shows the
distribution of dollars across funding
categories for the proposed as well as the
actual expenditures:
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Funding
Fiscal Year 2009-2010
Head Start PA 22:
$1,625,960
Head Start PA 20:
$ 21,348
H S Non-Federal Share Match:
$ 411,827
ARRA:
$ 119,487
ARRA – Permanent COLA:
$ 49,754
ARRA Non-Federal Share Match:
$ 23,897
Emergency Funds:
$ 102,996
KERA:
$ 89,793
Preschool IDEA:
$ 47,752
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Federal Financial Assistance
Award Categories
PA22 Grant
$10,500.00
$83,266.00
$138,648.00
Personnel
$101,944.00
Fringe Benefits
Supplies
Contractual
$367,345.00
$995,359.00
Other
Travel
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Staff Qualifications
Teachers
Professional Qualifications of all Teachers in Head Start
BA/BS
MA/MS
AA
20%
60%
20%
Home Visitor – Home Base
CDA
Total Number of
Teachers
10
100%
1
Teacher Assistants
Total Number of Teacher
Assistants
All Teacher Assistants have earned their Child Development Associate certification
10
Family Advocates
Total Number of Family
Advocates
4 Family Advocates have earned the Family Development Credential
6
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Staff Experience
Average Years of Experience
Teachers
13 Years
Teacher Assistants
10 Years
Family Advocates
13 Years
Management
15 Years
All staff members participate and earn a minimum of 24 hours of content focused professional
development training each year.
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Quality Assurance
Triennial Federal Review
The most recent federal review conducted by the Office of Head Start
occurred during the spring of 2009. The Program Review
Instrument for Systems Monitoring Protocol was used to thoroughly
evaluate the local Head Start program’s effectiveness in delivering
services to children and families based on the Federal Performance
Standards.
Paducah Head Start/Preschool had no non-compliance in the areas of
Nutrition, Safe Environments, Disability Services, Mental Health,
Transportation, Education & Childhood Development or Program
Design and Management. The review did however, identify one
deficiency in the area of Fiscal. A Quality Improvement Plan was
developed and accepted by the office of Head Start. The one
deficiency was corrected within the appropriate time frame. A letter
of clearance was received.
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Independent Audit Report
The Independent Audit Report completed by
Williams, Williams and Lentz, for the year ending
June 30, 2009, did not contain any finding
pertaining to the federal Head Start program.
The most recent audit report is available at the
Finance Office, Paducah Public Schools, 800
Caldwell, Paducah, KY 42003.
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Self-Assessment
An annual Self-Assessment is completed as a part of our
internal ongoing monitoring process. Staff, community
partners and parents used the Office of Head Start’s
Monitoring Tool, parent surveys and child and family
outcomes to determine the effectiveness of the
program’s service delivery system in all content areas.
The most recent self-assessment was completed in
March 2010.
A Quality Improvement plan was developed to address the
findings and a Training and technical Assistance plan
was developed to continue to enhance our skills in the
areas of Shared Governance, Planning, Communication,
Record Keeping and Ongoing Monitoring.
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Enrollment
The goal of Head Start/KERA preschool is to
provide comprehensive services for 237 lowincome, preschool children. The chart following
indicates that 98.3% of our children served
during the 2009-2010 school year were from
families whose income fell below the Federal
Poverty Level. The figure includes families
identified as homeless, public assistance
recipients, income eligible families and children.
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Enrollment By Age
197
200
180
160
133
140
3 Year Olds
120
Four Years Old
100
80
Four Years Old
60
40
20
3 Year Olds
0
1
With various drops and adds, Head Start/KERA served 300
children and their families during the 2009-2010 school year.
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Enrollment Statistics
70
62
60
50
Public Assistance
Number of
Children/Families
40
Foster Care Children
30
Homeless
Over Income
14
20
8
10
3
0
1
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Ethnicity
Other, 2
Asian, 2
White, 89
White
Hispanic
Multi-Racial
African
American, 186
Hispanic, 15
Multi-Racial, 36
African American
Asian
Other
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Primary Language Spoken in the
Home
English 314
Spanish 13
All Other 3
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Average Daily Attendance
This chart displays the average daily attendance and the monthly enrollment of all children attending our Head
Start/KERA program during 2009-2010 school years.
Month
Monthly Enrollment
Daily Attendance
Daily Attendance %
2
257
219
89%
September
17
288
237
88%
October
13
286
239
87%
November
15
287
250
89%
December
11
286
251
88%
January
15
289
244
86%
February
14
286
248
87%
March
18
288
249
89%
April
13
282
253
91%
May
13
278
252
91%
August
Class Days
Funded Enrollment
237 (Constant)
KERA Enrollment Varies
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Health Services
Continuous Care
330
327
324
Number of Children
325
320
Children with Ongoing
Accessible Health Care
Children with Up-To-Date
Immunizations
315
309
310
Children with Continuous Dental
Care
305
300
1
2
3
25
Medical & Dental Exams
327
330
324
325
320
Received Dental Exams
315
Received Immunizations
309
310
305
Received Physical
Exams
Received
Immunizations
Received Physical Exams
Received Dental
Exams
300
1
Number of
Children
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Safety
A Safe 21st Century learning Environment:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Visitors are required to sign in.
100% of classrooms have an outside phone line.
All exterior doors are locked.
Procedures are in place for drugs and weapons.
All staff members are required to wear identification badges.
Staff members are trained to immediately report the location, identity and description
of any suspicious individual.
A school Safety Officer is available to supervise the buildings and grounds during the
school day.
All parents receive the Behavior Plan and Handbook with safety information.
Safety drills are conducted in lockdown, shelter-in-place and evacuation.
Staff members complete a daily playground checklist.
Staff members have received instruction lockdown, evacuation and other security
procedures.
All Education Staff is trained in first aid and CPR annually.
All staff members complete a Health & Safety Checklist in the fall and spring.
All staff have a FOB key for entry into the buildings.
Children participate in drills for emergencies to include fire, earthquake and tornado.
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Parents
Par e ntal Educational Le ve l
9
54
Hig h Scho o l
97
GED/ Hig h Scho o l
V o cat io nal Ed ucat io n / So me
Co lleg e
B A o r A d vanced
14 7
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Parents
Parental Employment Status
127
140
Both Parents Working
90
120
Two Parents/One Working
Two Parents/Neither Working
100
Single Parent/Working
Single Parent/Not Working
80
47
60
Single Parent/Not
Working
18
40
25
Two Parents/Neither
Working
20
Both Parents
Working
0
1
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Family Outcomes
One of the goals for Family and Community Partnerships is to build collaborative partnerships with families through individualized partnership
agreements. A variety of opportunities are created for interaction with parents during the year. Services and resources deemed to be
responsible to each family’s needs were identified and continually accessed. The following data reflects service referrals as represented
in the Program Information Report.
Fatherhood Involvement
Assistance to Families of Incarcerated
Individuals
Child Support Assistance
Marriage Education Services
English as a Second Language
Child Abuse and Neglect Services
Mental Health Services
Job Training
Housing Assistance
Adult Education
Emergency Crisis Intervention
Health Education
Parent Education
0
50
100
150
200
250
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Family & Parent Engagement
Activities
Family Involvement
Opportunities
Parent Groups
Policy Council
Health Advisory
Education & Special Needs
Reading Book Program
Family Partnership Agreements
Male Involvement
Parent Orientation
Home Visits
Parent Teacher Conferences
Training Opportunities
Parenting classes that cover
Child Guidance, Money
Management, Communication,
etc.
Nutrition
Cooking Classes
Bus Safety
Health
Literacy
Mental Health
Family Fun Nights
Transition to Kindergarten
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School Readiness
The program recognizes the importance of preparing our children for kindergarten. The foundation for
quality exists in being NAEYC accredited at each site.
NAEYC (National Association for the Education of Young Children) is the nation’s largest organization
of early childhood educators that administers the largest and most widely recognized accreditation
system for all types of early childhood programs. Early childhood programs accredited by NAEYC
have voluntarily undergone a comprehensive process of internal self-study and improvement.
McNabb site received a letter of commendations as a result of its January visit.
The additional tools used to set standards are:
ECERS-R
Our agency uses the Early Childhood Environmental rating Scale-Revised (ECERS-R) to assess the
environment of each classroom. The ECERS-R contains 7 subscales (space and furnishings,
personal care routines, language-reasoning, activities, interaction, program structure, parents and
staff) that is measured on a scale of 1 to 7. The agency has an above average score of 6.0 out of
7.0.
ELLCO
The Early Language and Literacy Classroom Observation is a 3 part tool that assesses the quality of
literacy and language activities in the classroom. It helps teacher create a concentrated focus on
language and literacy development. To score EXEMPLARY in a category, the teacher must meet
90% or 4.5 on the criteria. Sections include: literacy environment, classroom observation and
literacy activities. Our agency average is 4.72 or exemplary.
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Technology
Each classroom has two Hatch Computer Learning
Systems that are installed with developmentally
appropriate learning skills.
All classrooms have a projector or an interactive
smart board which expands the learning
environment, engages children in multimedia
activities and involves children in the learning
experience through interactive digital
presentations and activities.
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Preparation for Kindergarten
Aligned curriculum and Progress Reports with Kentucky Early Childhood Standards and Head Start
Child Outcomes and with added skills to be developed as suggested by Kindergarten teachers.
Discussed with Kindergarten teachers needs of transitioning students to ensure their success.
Transition activities provided a trip to receiving schools to meet Kindergarten teachers and to go
through part of their day – at the end of our program year, before they transition in.
Child Portfolios and permanent records are shared with Kindergarten teachers to insure a seamless
transition. Records include the Master Skills Checklist.
Classroom activities and lesson plans include transition activities.
The first days of school our pre-k staff assists in district Kindergarten classes so that our transitioning
children see a familiar face and feel more comfortable in the new setting.
The Grantee Disabilities Coordinator participates in transition meetings with the First Steps program to
provide services for students with special needs. If Head Start was determined to be the least
restrictive environment for the child, meetings are held with the parents about their child entering
into the Head Start program.
The parents of students that enrolled throughout the year, were given a packet of information about
our program, including the Parent Handbook. The parents are given the opportunity to visit the
classrooms during Phase-In, meet with Family Advocates, and ask questions about the program
and curriculum at that time.
The program goals and objectives address the needs of families and children in the Paducah School
District. The goals incorporate input from staff, program leadership, parents and forming the
strategic plan. Our overarching goal is to close the achievement gap of our children through
defined expectations, strong leadership, accountability and learning.
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Education Outcomes Report
2009-2010
The following chart is the Creative Curriculum assessment information of
student progress during the 2009-2010 school year. The Creative
Curriculum assesses a child’s ability to accomplish 50 objectives. The
following data provides the number of children in each category in the Head
Start domains (language development, etc.) in the achievement levels
(Forerunner (FR), Steps I, II, III). Forerunner identifies students not yet
performing in the initial level of preschool development while Step I
represents the beginning of preschool development. Children advancing to
kindergarten should be in Steps II and III.
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Fall
Spring
All Children
FR
I
II
III
Total
Students
FR
I
II
III
Total
Students
Language Development
85
120
22
0
227
5
58
87
77
227
Literacy
111
111
5
0
227
12
57
98
60
227
Mathematics
137
81
4
0
222
9
63
107
43
227
Science
128
95
7
0
227
7
58
114
48
227
Creative Arts
108
114
5
0
227
7
51
99
70
227
Social/emotional
82
114
31
0
227
3
48
83
93
227
Approaches to Learning
116
109
2
0
227
7
67
101
52
227
Physical Health
62
130
35
0
227
2
34
95
96
227
Fine Motor
71
119
37
0
227
2
38
90
97
227
Gross Motor
57
135
34
0
227
3
25
97
102
227
Four/Five year olds
FR
I
II
III
Total
Students
Language Development
26
82
22
0
130
0
17
51
62
130
Literacy
40
85
5
0
130
3
13
66
48
130
Mathematics
59
65
4
0
128
3
15
73
37
128
Science
54
69
7
0
130
1
12
75
42
130
Creative Art
38
87
5
0
130
1
14
56
59
130
Social/Emotional
24
76
30
0
130
0
10
44
76
130
Approaches to Learning
47
81
2
0
130
1
20
65
44
130
Physical Health
16
80
34
0
130
1
6
43
80
130
Fine Motor
20
75
35
0
130
0
7
44
79
130
Gross Motor
15
83
31
1
130
2
4
43
81
130
FR
I
II
III
Total
Students
The data provided shows actual numbers of children that attended and were assessed in the fall and spring. Children that enrolled in Head Start later
in the year (and only had one assessment point) were not included in this data.
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Our Valued Partners
McCracken County Public Library
Paducah Bank
Audubon Child Care Assistance Program
Child Watch
Commission for Children with Special Health Care
Needs
Tornado Alley
Care Bears Day Care
Easter Seals Child Development Center
Kids r Kids Day Care
Lourdes Child Care
Western Baptist Child Development Center
McCracken County Cooperative Extension Service
Kentucky Works Program
Kids Company Too!
Merryman House
Oscar Cross Boys & Girls Club
Paducah Career Center
Paducah Police Department
Purchase District Health Department
Rick’s Pharmacy
Child Watch
Carrie Baker
Immanuel Baptist Church
Little Kings & Queens
Olivia’s Playhouse
Four Rivers Behavioral Health
Paducah Housing Authority
UK Dental Program
Dr. Troy Nelson
Family Service Society
Kids Company 1
Kentucky Homeplace
Morgan FRYSC
Purchase Area Development District
Paducah Fire Department
Paducah Cooperative Ministries
American Red Cross
Robert Bryant – Security Department
Purchase Area Sexual Assault Center
West Kentucky Health Coalition
Salvation Army
St. Nicholas Clinic
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