Transcript Capital Asset Reporting

Capital Asset Reporting
Ministry of Education
Spring 2006 Training Sessions
7-month stub period
Period covering September 1, 2005 to March 31, 2006
Excel format -- must be submitted in same format
Asset classes:
Buildings -- includes portables, portapaks, RCMS
Land -- including land improvements
Owned and leased assets
Only enter data on lines where transactions occurred
during 7 month period
Changes to package
Everything in one place
- instructions tab, specified procedures (part II),
Capital vs expense illustrations
Formatting
- added a “sum” box at the top of each screen
- formatted the $ columns with commas
- pre-loaded files (load errors) / in correct language
- fixed number of lines in each section
Prior period error correction
Amounts transferred out to schedule 15A - new column
Where is information is
coming from ?
CAPEdu web-based application:
- owned land & buildings assets
- portables, portapaks and RCMS
- Data freeze February 28th
5-month capital activities report - Excel
If information is still missing, lines at the bottom of each
sheet to add the information
Errors in 5-month package
Negatives on addition tabs
Notation of disposals on building tab but not on land tab
or vice-versa -- added new “check” box
$ Additions on lines with no asset name (ie. study costs)
Renewal projects on construction in project tab
Disposals on lines with no asset name
Reminders
Accrual basis of accounting
Cost should be total cost net of GST rebate
Renewal projects on existing building assets should be
added to building or land tabs - not CIP tab
Cover page should be dated and signed by Senior Business
Official
Don’t play with the formatting -- call us first!
Reminders (cont’d)
Disposal of land & building asset together:
- Not required to allocate to each type of asset
- May put it all on one screen and indicate zeros on
other 2 screens
Purchase of land & building assets together:
- Must allocate purchase price to each type of asset
Due dates
7-month excel package:
electronic copy to [email protected]
hard copy to: Carmela Tumminieri
900 Bay Street, 21st Floor - Mowat
Toronto, ON M7A 1L2
Due: May 15, 2006
Specified Procedures report:
hard copy to Carmela Tumminieri (same as above)
school boards ONLY
Due: May 15, 2006
Other
Stage 2: Land & Building Asset Confirmation
- 4 school boards o/s
Non-permanent strucutres
- 27 school boards o/s
5 month-report (Excel)
- 11 school boards o/s
Specified procedures report
- 36 school boards o/s
Questions
Doreen Lamarche (Ottawa)
(613) 225-9210 x.113
[email protected]
Nadya Bekker (Toronto)
(416) 327-9061
[email protected]
Marion Jarrell (cellular)
(519) 865-0044
[email protected]