Transcript Chaos to Clarity

Creating Clarity
from Chaos
Applying Standard Project Management
Methodology to Compliance
SACSCOC Annual Meeting
December 8, 2014
Presenters from Georgia Regents University
Mickey Williford
Director of Accreditation
Karen Ribble
Project Manager
Before we start…
In your experience,
how many people does it
take to develop a
SACSCOC report?
Who is GRU?
Established in 2013
• Consolidation of Augusta State University and
Georgia Health Sciences University
One of Georgia’s four public research institutions
We are the home to…
• Nation’s 9th largest medical school
• Georgia’s only dental school
• NCAA Division I Men’s Golf Champions
Who is GRU?
•
•
•
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•
9,000 Students
1,500 Faculty
124 Degree Programs
$1.3 Billion Budget
$129 Million Endowment
$98 Million in
Sponsored Activity
SACSCOC Timeline
 September 2015 Compliance Certification due
 October/November 2015 Off-Site Review
 January 2016 QEP and Focused Reports due
 March 2016 On-Site Review
 December 2016 Reaffirmation of Accreditation
In midst of chaos,
there is also
opportunity.
Sun Tzu
PM in Higher Education
Project Management Institute®
Knowledge
Areas
Initiating
Process
Planning
Process
Executing
Process
Monitoring/
Controlling
Closing
Process
Project Integration
Develop Project Charter
Develop Project Management Plan
Direct and Manage Work
Monitor and Control Project
Perform Change Control
Close Project or Phase
Project Scope
Management
Plan Scope
Collect Requirements
Define Scope/Create WBS
Validate Scope
Control Scope
Project Time
Management
Plan Schedule Management
Define Activities/Sequence Activities
Estimate Resources/Durations
Develop Schedule
Control Schedule
Project Cost
Management
Plan Cost Management
Estimate Costs
Determine Budget
Control Costs
Project Quality
Management
Plan Quality Management
Perform Quality Assurance
Project HR
Management
Plan Human Resource Management
Acquire Project Team
Develop Project Team
Manage Project Team
Project Communications
Management
Plan Communications Management
Manage Communications
Project Risk
Management
Plan Risk Management
Identify Risks
Perform Risk Analysis (Qual/Quan)
Plan Risk Responses
Project Procurement
Management
Plan Procurement Management
Conduct Procurements
Control Procurements
Plan Stakeholder Management
Manage Stakeholder
Management
Control Stakeholder
Management
Project Stakeholder
Management
Identify Stakeholders
Control Quality
Control Communications
Control Risks
Close Procurements
Project Management Institute®
Knowledge
Areas
Initiating
Process
Planning
Process
Executing
Process
Monitoring/
Controlling
Closing
Process
Project Integration
Develop Project Charter
Develop Project Management Plan
Direct and Manage Work
Monitor and Control Project
Perform Change Control
Close Project or Phase
Project Scope
Management
Plan Scope
Collect Requirements
Define Scope/Create WBS
Validate Scope
Control Scope
Project Time
Management
Plan Schedule Management
Define Activities/Sequence Activities
Estimate Resources/Durations
Develop Schedule
Control Schedule
Project Cost
Management
Plan Cost Management
Estimate Costs
Determine Budget
Control Costs
Project Quality
Management
Plan Quality Management
Perform Quality Assurance
Project HR
Management
Plan Human Resource Management
Acquire Project Team
Develop Project Team
Manage Project Team
Project Communications
Management
Plan Communications Management
Manage Communications
Project Risk
Management
Plan Risk Management
Identify Risks
Perform Risk Analysis (Qual/Quan)
Plan Risk Responses
Project Procurement
Management
Plan Procurement Management
Conduct Procurements
Control Procurements
Plan Stakeholder Management
Manage Stakeholder
Management
Control Stakeholder
Management
Project Stakeholder
Management
Identify Stakeholders
Control Quality
Control Communications
Control Risks
Close Procurements
Project Management Phases
Discovery
&
Initiation
Planning
Implementation
Closing
Monitoring, Measuring, Re-planning, Implementation
PM meets Accreditation – Phase I
Discovery
&
Initiation
SACS Accreditation
Standards
Planning
History
& Basic
Timeline
Sponsor/
Stakeholder
Analysis
Implementation
Relationship
Building
Closing
Project
Structure
Project/Work Breakdown Structure
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•
Form a team of SME - assemble the “appropriate”
stakeholders together
Organize the first level how work will be done or
managed (by phase/key deliverable)
Add a branch for project management
deliverables/activities
Arrange related items into a hierarchy
Edit and revise as needed
Project/Work Breakdown Structure
Executive
Sponsor:
Provost
Governance/
Administration
Institutional
Effectiveness
Sponsor:
SACS Liaison
Use of existing
committee or
council or
create new?
Educational
Programs
Project Lead
Accreditation
Director
Library
Identify Key
Stakeholders
Project
Structure
Student Affairs
Steering Teams
Review
Communicate
Financial
Resources
Physical
Resources
PM meets Accreditation – Phase II
Discovery
&
Initiation
Define
framework
Identify
deliverables
Planning
Implementation
Build Project/
Team Charters
Identify tasks
needed
Closing
Establish
timelines
PM meets Accreditation – Phase III
Discovery
&
Initiation
Standing core
team meetings
Meeting
Agendas
Planning
Status
Updates
Implementation
Critical Issues/
Communication
Closing
Sponsor
Updates
PM meets Accreditation – Phase IV
Discovery
&
Initiation
Lessons Learned
Planning
Closing
Report to
Sponsor
Implementation
Communication to
stakeholders is
completed
Closing
Spin off
Projects
Closing Report
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Work Teams
Accomplishments
Tasks/Deliverables to
transition to operations
Lessons Learned
Recommendations or other
comments
Summary
• Do not need a project manager to utilize
project management methodology
• Identify person who can act as role of PM for
timeline, monitor progress , actions, decisions
• Break down work in functional areas/steps
• Identify key stakeholders for communication
• Duplicate process for other initiatives
Contact Us for More Information
Art
Science
Mickey Williford
Director of Accreditation
[email protected]
Karen Ribble
Project Manager
[email protected]
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