DELTA SIGMA THETA SORORITY, INC.

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Transcript DELTA SIGMA THETA SORORITY, INC.

DELTA SIGMA THETA SORORITY, INC.

National Constitution and Bylaws Committee 2009 Regional Conference Cycle

___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

REFLECTION

“The world you create is the world you live in.” “The organization you create is the organization you work in.” By following the governing documents of Delta Sigma Theta Sorority, Inc. you can help your chapter run efficiently and effectively!

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National Constitution and Bylaws Committee

GETTING TO KNOW YOU, GETTING TO KNOW ALL ABOUT YOU”…

Understanding Your C & B ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

• Welcome • Introductions • Objectives • Governing Documents • Administrative • Governing Documents • Corporate Charter • The Constitution • Resources Working Together Name That Article • The Bylaws • Chapter Management Handbook • Chapter Rules of Order • Chapter Policies & Procedures • A Guide to Submitting Recommendations for Amendments • Questions • Evaluation ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

• To • To • To gain a basic understanding and working knowledge Sorority, Inc. Constitution and Bylaws review documents and to understand their purpose explore of the Delta Sigma Theta the Sorority’s governing the Constitution and Bylaws and become familiar with their content • To for submitting amendments to the C&B • To become knowledgeable become empowered of the procedure through knowledge ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

• Corporate Charter • Constitution and Bylaws, 2008 Edition • Robert’s Rules of Order Newly Revised (10 th Edition, 2000) • Chapter Management Handbook • Ritual • Membership Intake Program • Code of Conduct • Protocol and Traditions • Chapter Rules of Order • Chapter Policies and Procedures ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

ADMINISTRATIVE RESOURCES

Administrative Procedures for Membership Intake Pyramid Study Guide Fiscal Officers Manual Chapter Mailings/Updates ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

Our Governing Documents Working Together

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GOVERNING DOCUMENTS

Corporate Charter

National Constitution and Bylaws Committee

Constitution and Bylaws Chapter Management Handbook Chapter Rules of Order Chapter Policies and Procedures ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

CORPORATE CHARTER

The Corporate Charter (Certificate of Incorporation or Articles of Association) is a legal instrument which sets forth the name and object of the society and other information needed for incorporating the society under the laws of the particular state 10 ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

THE CONSTITUTION

National Constitution and Bylaws Committee

The Constitution and Bylaws, except for the Corporate Charter, comprise the highest body of rules in Delta Sigma Theta Sorority, Inc.

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THE CONSTITUTION

National Constitution and Bylaws Committee

∆ The Constitution and Bylaws is subject to amendment by Grand Chapter at its National Convention. ∆ Grand Chapter in National Convention is the main policy-making body of the Sorority. ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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THE CONSTITUTION

National Constitution and Bylaws Committee

The Constitution of Delta Sigma Theta Sorority, Inc. contains:

The Preamble

I.

II.

Name Object III. Membership IV. Officers, Executive Board, National Committees and Commissions V.

Dues, Fees and Finance VI. Meetings VII. Incorporation VIII. Parliamentary Authority IX. Liability X. Amendments ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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PREAMBLE

National Constitution and Bylaws Committee

We, the duly constituted Grand Chapter of the Delta Sigma Sorority, Inc., in order to form a closer union among college women for the fostering of high ideals in moral, social, and intellectual life, and the assisting of our members in every possible way, do hereby establish this Constitution for the government of the extra and intrafraternal relations of this Sorority. Chapters now exist, and chapters organized hereafter shall be bound by the government established in this Constitution and its Bylaws. This is the official operating document of the sorority, as voted upon by the Grand Chapter.

Therefore, any other document that conflicts with this document is null and void.

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National Constitution and Bylaws Committee

ARTICLE I- NAME

Page 1

The name of this organization shall be the Grand Chapter of the Delta Sigma Theta Sorority, Inc., commonly known as Delta Sigma Theta Sorority, Inc.

and hereinafter referred to as “the Sorority”. ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

ARTICLE II – OBJECT

The principal purposes and aims of this Sorority shall be to engage in cultural, educational, and service activities; to establish, maintain, and encourage high cultural, intellectual and moral standards; and to govern, supervise, and regulate the several chapters of the Sorority established under the authority and sanction of this organization. ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

Page 1

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National Constitution and Bylaws Committee

ARTICLE III – MEMBERSHIP

P age 2

• INDIVIDUAL MEMBERS All sorors duly initiated or inducted… Shall not be denied because of race creed, religion, age, national origin, or physical disability.

• CHAPTERS Collegiate and Alumnae • REGIONS Each chapter assigned to a region based on its geographic location ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

ARTICLE IV – OFFICERS

P ages 3 – 4

OFFICERS Elected National Officers Elected Regional Officers Appointed National Officers (convention only) NATIONAL EXECUTIVE BOARD NATIONAL COMMITTEES AND NATIONAL COMMISSIONS ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

ARTICLE V – DUES, FEES, AND FINANCE

P age 4

The Grand Chapter shall be financed by the dues and fees from its membership and other appropriate contributions.

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National Constitution and Bylaws Committee

ARTICLE VI –MEETINGS

P age 4

National Conventions Grand Chapter shall assemble in National Convention at regular intervals Regional Conferences shall be held in alternate years of National Conventions Chapter Meetings shall meet at regular intervals as determined by its Rules of Order 20 ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

National Constitution and Bylaws Committee

ARTICLE VII– INCORPORATION

P age 5

Section 1 The Sorority shall exist as an incorporated body under the laws of the Congress and under subchapter 3 of the Code of Laws for the District of Columbia Section 2 Control and management shall be vested in the National President, National First Vice President, National Second Vice President, National Secretary, and National Treasurer. The National President is the chief executive officer of this corporation.

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ARTICLE VIII–PARLIAMENTARY AUTHORITY

P age 5

National Constitution and Bylaws Committee

All matters not covered by the

Constitution and Bylaws

and other basic documentation of the Sorority shall be governed by the current edition of

Robert’s Rules of Order, Newly Revised.

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ARTICLE IX–LIABILITY

P age 5

National Constitution and Bylaws Committee

… expressly disclaim responsibility for the actions of chapters or individual members who are in violation of either the letter or the spirit of this

Constitution and Bylaws.

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ARTICLE X–AMENDMENTS

P age 6

May be amended by a two-thirds vote of the voting delegates assembled in National Convention.

National Constitution and Bylaws Committee

Proposed amendments submitted to chapters by March 31 before the convening of the National Convention 24 ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

National Constitution and Bylaws Committee

THE BYLAWS

  

Laws

that are adopted organization for its own governance;

by

an

Laws

that determine the rights and duties of membership;

Laws

that provide how the organization is structured and governed .

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National Constitution and Bylaws Committee

THE BYLAWS

ARTICLE I. Definitions II. Membership III. Chapters IV. Regions V. Duties of National and Regional Officers VI. National Executive Board VII. National Standing Committees, Commissions and Regional Committees VIII.National Headquarters and National Headquarters Staff ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

THE BYLAWS

ARTICLE IX. Elections and Voting X. Dues and Fees XI. Financial Aid XII.Discipline

XIII.Publications

XIV.Regalia

XV. Quorum XVI.Authorization

XVII.Parliamentary Authority XVIII.Amendments

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National Constitution and Bylaws Committee National Constitution and Bylaws Committee

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National Constitution and Bylaws Committee

1. The required percentage of voting delegates that must be present at National Conventions or Regional Conferences to conduct business can be found in Article __________.

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National Constitution and Bylaws Committee

Answer: Article XV-Quorum Page 64

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National Constitution and Bylaws Committee

2. In Article __________, all members elected by regional ballot must reside in the region by which they were elected during the tenure of their position. Cessation of such residency shall automatically create a vacancy in the position, except when the elected member is a collegiate who fulfilled requirements upon election.

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National Constitution and Bylaws Committee

Answer: Article IX

Elections and Voting Section 2 D Page 44

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National Constitution and Bylaws Committee

3. In Article _________, Honorary Member, Soror, Delegates and majority vote are explained.

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National Constitution and Bylaws Committee

Answer: Article I-Definitions Pages 7-8

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National Constitution and Bylaws Committee

4. The chairs and members of the National, Regional, and Chapter Nominating Committees should refer to Article __________, before deciding to seek elective office while serving on either of the nominating committees.

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Answer:

National Constitution and Bylaws Committee

Article IX- Elections and Voting Section 8 B Page 47

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National Constitution and Bylaws Committee

5. The Grand Chapter’s authorization to issue copies of the Handbooks and Delta Ritual Article __________. , can be found in

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Answer:

National Constitution and Bylaws Committee

Article XIII-Publications Page 63

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National Constitution and Bylaws Committee

6. In Article__________, the Regional Director is responsible for reviewing all required documentation, investigating any alleged violations, and approving the chapter’s compliance with the Membership Intake Program of the Sorority.

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National Constitution and Bylaws Committee

Answer: Article V-Duties of National and Regional Officers Section 7 #6 Page 27

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National Constitution and Bylaws Committee

7. In Article __________, a chapter on probation is prohibited from participating in any activity of the Sorority, except those specified, monitored activities as approved by the Regional Director.

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National Constitution and Bylaws Committee

Answer: Article XII-Discipline Section 3 B Page 60

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National Constitution and Bylaws Committee

8. In Article __________, a chapter’s books shall be audited by a certified public accountant or an audit committee within 30 days of the close of the fiscal year. A copy shall be submitted to National Headquarters by August 31.

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National Constitution and Bylaws Committee

Answer: Article X- Dues and Fees Section 12 B Page 55

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National Constitution and Bylaws Committee

9. In Article __________, collegiate chapters can find the process for selecting chapter advisor(s).

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National Constitution and Bylaws Committee

Answer: Article III- Chapters Section 1 C 2 Page 15

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National Constitution and Bylaws Committee

10. Article __________, clarifies who may speak on behalf of the Grand Chapter of the Sorority, the Region or the chapter.

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National Constitution and Bylaws Committee

Answer: Article XVI Authorization Section 1, 2 and 3 Page 65

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National Constitution and Bylaws Committee

11. Article __________, clarifies that a baccalaureate degree or its equivalent is not required for alumnae chapter membership.

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Answer:

National Constitution and Bylaws Committee

Article II - Membership Section 5 B 3 Page 13

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National Constitution and Bylaws Committee

12. Article _______ outlines the business of the Regional Conference.

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National Constitution and Bylaws Committee

Answer: Article IV -Regions Section 3. Business Page 22

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National Constitution and Bylaws Committee

ARTICLE I-DEFINITIONS

Pages 7 – 8

A. Alumnae Member B. Chapter C. Collegiate member D. Delegates E. Honorary members F. Legacy G. Life membership H. Majority vote I. Member J. Member-at-Large K. Soror ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

ARTICLE II- MEMBERSHIP

 Requirements for Collegiate Membership Intake

Pages 9 - 14

 Chapter Responsibility for Membership Intake  Requirements for Alumnae Membership Intake  Requirements for Membership in Chapters  Requirements for Honorary Membership Intake  Requirements for Membership in Chapters ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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ARTICLE III-CHAPTERS

Pages 14 - 21

• •  Establishment and Maintenance • Collegiate Chapters Collegiate Chapter Advisors Alumnae Chapters

National Constitution and Bylaws Committee

 Nomenclature  Chapter Rules of Order and Policies and Procedures  Chapter Responsibility ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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ARTICLE IV- REGIONS

Page 22

• OFFICERS - Regional Director Regional Representative

National Constitution and Bylaws Committee

• MEMBERS -Chapters as designated by the Grand Chapter • BUSINESS -Matters as referred by the National Convention and National Executive Board; and the Election of Regional Officers ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

ARTICLE V- DUTIES OF NATIONAL AND REGIONAL OFFICERS Pages 23 -28

• National President • National First Vice President • National Second Vice President • National Secretary • National Treasurer • Other National Officers • Regional Directors • Regional Representatives ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

ARTICLE VI- NATIONAL EXECUTIVE BOARD

Pages 29 - 30

 Members  Meetings  Duties  Voting  National Executive Committee ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

ARTICLE VII- NATIONAL STANDING COMMITTEES, COMMISSIONS, AND REGIONAL COMMITTEES Pages 31 – 41

• Finance, Scholarship and Standards, Nominating, Membership Services, Constitution and Bylaws, Personnel, Program Planning and Development, Information and Communications, Heritage and Archives, Housing and Properties, Leadership Academy, Internal Audit, Social Action Commission, Arts and Letters Commission, Ritual and Ceremonies Commission • National Convention Committees, Regional Nominating Committee • Appointment of National Committees and National Commissions ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

ARTICLE VIII NATIONAL HEADQUARTERS AND NATIONAL HEADQUARTERS STAFF

Page 42

• Operate a National Headquarters for the purpose of facilitating its day-to day business activities.

• The Executive Director heads the National Headquarters Staff. She is appointed by the National President.

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National Constitution and Bylaws Committee

ARTICLE IX- ELECTIONS AND VOTING

Pages 42 - 49

National Conventions

(Pages 42-43)  National Officers  National Committee Chairs  National Committees  Finance  Scholarship & Standards  Nominating 61 ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

National Constitution and Bylaws Committee

ARTICLE IX- ELECTIONS AND VOTING

Pages 42 - 49

Regional Conferences

(Pages 43-44)  Regional Officers  National Committee Members  Regional Nominating Committee  Chair  Members  Residency Requirement 62 ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

National Constitution and Bylaws Committee

ARTICLE IX- ELECTIONS AND VOTING

Pages 45 - 46

Chapter Elections

(Page 45)  Chapter Officers  Financial Eligibility  Time of Elections  Notification to HQ 63 ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

National Constitution and Bylaws Committee

ARTICLE IX- ELECTIONS AND VOTING

Pages 42 - 49

 Method of Voting (Pages 45 – 46)  By Ballot  Voting Delegates  Chapter Voting  Installations (Page 46)  National Convention  Regional Conference  Term of Office (Page 46 – 47) ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

ARTICLE IX- ELECTIONS AND VOTING

Pages 42 - 49

Limitation of Office

(Page 47) 

Limitation of Tenure

(Page 47) 65 ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

National Constitution and Bylaws Committee

ARTICLE IX- ELECTIONS AND VOTING

Pages 42 - 49

Eligibility Requirements

(Page 48) 

Succession

(Page 49) 

Vacancies

(Page 49) 

Impeachment

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National Constitution and Bylaws Committee

• Annual Dues and Fees

De

Pages 49 - 56

• Member-At-Large Dues and Fees • Grand Chapter and Chapter Initiation Fees • Remittances to National Headquarters • Dues and Fees Schedule • Fiscal Year • Corporate Fees • Accounting For Funds • Annual Financial Report and Federal Income Tax Group Return Authorization • Liability Insurance • Bonding • Audit of Accounts • Bonding of Officers • Expenses Paid • Exemptions From Payment of Grand Chapter Dues and Fees ___________________________________________________ 67 Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

ARTICLE XI-FINANCIAL AID

Page 57

• Scholarships, Grants and Awards

National Constitution and Bylaws Committee

• Special Scholarships 68 ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

National Constitution and Bylaws Committee

ARTICLE XII- DISCIPLINE

Pages 58 - 63

• Code of Conduct • Individual Code of Conduct • Chapter Code of Conduct • Hazing • Appeals 69 ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

National Constitution and Bylaws Committee

ARTICLE XIII- PUBLICATIONS

Page 63

 The

Delta

 The Handbooks  The

Ritual

 Other Publications ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

ARTICLE XIV- REGALIA

Page 64

• Sorority Pin • Jewels • Pyramid Pin • National President’s Pin • Recognition Pin • Crest • Flower • Light Symbol • Life Membership Pin Guard • Golden Life Membership Guard • Grand Seal • Colors • Official Robes • Emblem ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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ARTICLE XV- QUROUM

Page 64

• A majority shall constitute a quorum for the National Executive Committee and National Executive Board

National Constitution and Bylaws Committee

• Sixty percent (60%) of voting delegates present at National Conventions or Regional Conferences shall constitute a quorum 72 ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

ARTICLE XVI- AUTHORIZATION

Page 65

National Constitution and Bylaws Committee

 The National President speaks on behalf of the Grand Chapter.

 The Regional Director speaks on behalf of the Region.

 The Chapter President speaks on behalf of the chapter.

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ARTICLE XVII- PARLIAMENTARY AUTHORITY

Page 65

National Constitution and Bylaws Committee

All matters not covered by the

Constitution and Bylaws

shall be governed by the current

Robert’s Rules of Order, Newly Revised.

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National Constitution and Bylaws Committee

ARTICLE XVIII-AMENDMENTS

Page 65

Bylaws may be amended by a two thirds vote of the voting delegates at National Convention Proposed amendments shall be published by March 31 before the convening of the Grand Chapter ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

CONSTITUTION AND BYLAWS

It is Powerful! It is to be Revered! It is to be Respected! It is to be Followed!

NOTHING SUPERCEDES IT!

IT CANNOT BE SUSPENDED!

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National Constitution and Bylaws Committee

CHAPTER MANAGEMENT HANDBOOK

   Is a compilation of the Chapter Management Handbook, Advisors Handbook, and Financial Handbook Outlines the Sorority’s structure on the National, Regional and Chapter levels Provides basic information for chapter officers, collegiate advisors and members for fulfilling their roles; as well as basic information for the effective management of the chapter 77 ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

CHAPTER RULES OF ORDER

National Constitution and Bylaws Committee

   Describes the manner in which the chapter operates (meeting dates, quorum requirement, and the listing of officers) Must not be in conflict with the Constitution and Bylaws or other governing documents Amendments are submitted to the Regional Member of the National Scholarship and Standards Committee for approval following the two-thirds vote of the chapter ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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National Constitution and Bylaws Committee

DELTA SIGMA THETA SORORITY, INC.

A Service Sorority Grand Chapter 1707 New Hampshire Avenue, N.W. Washington, DC 20009 RULES OF ORDER FORM FOR CHAPTERS (EXISTING CHAPTERS MUST SUBMIT WHEN AMENDED BY TWO-THIRDS VOTE OF THE CHAPTER MEMBERSHIP. NEWLY ESTABLISHED OR REACTIVATED CHAPTERS ARE TO SUBMIT WITHIN 30 DAYS OF ESTABLISHMENT OR REACTIVATION) TO: Scholarship and Standards Committee FROM: DATE Chapter Service Area(s

)

Chapter Chapter President REGION

#

Mailing Address City

_________________________________________

State

_______

Zip Code

___________

Day of Week and Time of Meeting Percentage of the financial membership that constitutes a quorum % Amount of Chapter Dues for Sorority Year $

**********************************

Basic elected chapter officers: President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Financial Secretary Other Elected Officers (titles only): Appointed Officers (titles only): Elected Positions (i.e. Nominating Comm.):

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CHAPTER POLICIES AND PROCEDURES

National Constitution and Bylaws Committee

   Contains information pertinent to the routine and special operation of the chapter Must not be in conflict with the Constitution and Bylaws or other governing documents Amendments are submitted to the Regional Member of the National Scholarship and Standards Committee for approval following a two-thirds vote of the chapter ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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A GUIDE TO SUBMITTING RECOMMENDATIONS FOR AMENDMENTS TO THE C & B

National Constitution and Bylaws Committee

1. The recommendation does not conflict with what is in the C&B 2. The recommendation should clarify existing statements in the C&B, if deemed appropriate 3. The recommendation addresses a reoccurring issue and establishes a policy 81 ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

C&B SURVEY

WE THANK ALL OF YOU WHO PARTICIPATED IN THE C&B SURVEY.

WE APPRECIATE YOU TAKING THE TIME TO SHARE YOUR COMMENTS AND SUGGESTIONS.

THE COMMITTEE WILL DISCUSS THE RESULTS DURING OUR FALL MEETING.

National Constitution and Bylaws Committee

“GETTING TO KNOW YOU, GETTING TO KNOW ALL ABOUT YOU”

Thank you Sorors for your attention and interest in learning more about

your

CONSTITUTION AND BYLAWS!

2008-2010 NATIONAL CONSTITUTION AND BYLAWS COMMITTEE

Dr. Yvonne Kennedy, Chair Theljewa Garrett, Co-Chair Janet H. Bonner, C A Rena Black, FW Cynthia R. Boyd, S Nettie D. Faulcon, SA Belinda Marks Griffin, SW Sandra K. Horton, S Vandoline Joyce Ivey, S Rachel W. Mercadel, SW Morlin McCoy, SW Amber Nicole Mills, EA Sandra K. Parker, MW Gwendolyn Shepard-Bishop, Ph.D., FW Alicia P. Smith-Freshwater, SA Deborah L. Stapleton, EA National Headquarters Staff Liaison Shannon J. Jones [email protected]

202-986-2400 ___________________________________________________ Constitution and Bylaws, 2008 Edition Delta Sigma Theta Sorority, Inc.

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