Transcript Outlook Web Access Learn More (Beta)

About Remote Access Service (RAS)
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Microsoft Outlook Web Access (OWA) enables secure access to your
corporate e-mail over the Web using any computer or device with
Internet access. OWA is a full-featured Web application that provides
an experience similar to the computer-based version of Outlook 2003.
In the Options navigation
pane, click Out of Office
Assistant.
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In the Out of Office Assistant window, click Send Out of Office
auto-replies, and then do one of the following:
Topics in this guide:
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Note This guide includes functionality available only to those with
mailboxes on servers running Exchange 2007. To see if this guide applies to
you, check with your E-mail administrator.
Create an Out-of-Office Message
It is standard practice to create an Out-of-Office message (an OOF
message) to reply to incoming e-mail when you are away from the office.
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• To create an auto-reply for immediate use, type a message in the
text box provided.
Create an Out-of-Office Message
Use the Scheduling Assistant for Meetings
Use Conversation View to Group Messages
Find Messages by Searching for Key Words
Reset Your UM Voice Mail PIN
Customize Your OWA
Wipe All Data on a Mobile Device Remotely
On the OWA toolbar, click
Options.
• To create an auto-reply for a particular period of time, select the
Send Out of Office auto-replies only during this time period
check box, pick a start time and end time, and then type a message
in the text box provided.
This creates an auto-reply for senders inside Microsoft.
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To create an additional auto-reply for senders outside Microsoft, select
the Send Out of Office auto-replies to External Senders check
box, click an option, and then type a message in the text box provided.
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When you have finished, at the top of the
window, click Save.
To exit the Options page, click a button at the
bottom of the navigation pane.
Your auto-reply will be sent to incoming messages—one reply to each
sender—until you turn off the Out of Office Assistant, or until the end of
your selected time period.
This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT.
© 2007 Microsoft Corporation. All rights reserved.
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Use the Scheduling Assistant for Meetings
The Scheduling Assistant provides automatic suggestions for meeting times
and places. After you select your attendees and possible conference rooms,
use the Suggested Times pane to make your final selection of time and
place.
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Click OK.
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On the Scheduling Assistant
tab, in the Suggested Times
pane:
• To see the best meeting options,
click a date highlighted in white in
the Date Navigator. Suggested times
appear in the lower half of the pane.
In Calendar view, click New.
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In the Untitled Appointment window, type a subject for your meeting
and enter an initial date and time. This date and time may change later,
based on suggestions given by the Scheduling Assistant.
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On the Scheduling Assistant tab, click
Select Attendees. On the Address Book
page, in the Default Global Address List,
find your attendees, and then add them to
the Required and Optional lines.
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• To see availability of attendees and
rooms for the selected date based on
length of meeting, select different
periods from the Duration list.
Suggested times appear in the lower
half of the pane.
• To see best available times and
places, review suggestions at the
bottom of the pane. Best suggestions
appear first. When you click a
suggestion, the main window
changes to reflect the choice.
When you decide on a conference
room, manually remove rooms you will
not use. To do this, under Select
Attendees, right-click a room and
then click Remove.
Click All Rooms. Use the search box to find
a room, and then add it to the Resources
line.
For example, type100, and then click
conference rooms in building 100.
, or press ENTER to find all
Tip Add several conference rooms to create more options.
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On the Appointment tab, in Location, enter your
conference room. Type a message for attendees,
click Invite Attendees, and then click Send.
This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT.
© 2007 Microsoft Corporation. All rights reserved.
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Use Conversation View to Group Messages
To find all replies to a single message, view your messages by conversation.
This groups all your e-mail into message “threads.”
• In Mail view, click
the Arrange By bar
near the top of the
Inbox, and then
click Conversation.
. Click the
to see
Find Messages by Searching for Key Words
Use OWA Search to quickly find messages or other mail items that contain
one or more specific words. You can do a full-text search for specific words
on items in Mail, Contacts, and Tasks.
• To see Advanced Search options, click
Search box.
, or press ENTER.
Search results appear in the main window. To clear the results list and
begin a new search, click
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If you have Exchange 2007 Unified Messaging (UM), you can use OWA to
reset your voice mail PIN.
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On the OWA toolbar, click Options.
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In the Options navigation pane, click
Voice Mail.
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In the main window, under Reset
Voice Mail PIN, click Reset Voice
Mail PIN.
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In the Reset Voice Mail PIN box, click OK.
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A new temporary UM Voice Mail PIN is sent to you in e-mail. Use it to
access your voice mail on your phone and change the PIN to a new
permanent one.
Type one or more words in the box near the top of the middle pane.
• To specify which folders to search, click
Search box.
Click
Reset Your UM Voice Mail PIN
Each conversation group is marked with a plus sign
all the messages in the conversation.
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at the end of the
at the end of the
This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT.
© 2007 Microsoft Corporation. All rights reserved.
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Customize Your OWA
To do this
Perform this action
OWA offers many options found in Office Outlook 2007. Use the Options
page to customize OWA. The table at right lists some of the most-used
options in OWA.
Choose a language
and date/time
format
Click Regional Settings. Under Language,
select a language from the list. Under Date and
Time Formats, choose your options.
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Create an e-mail
signature
Click Messaging. Under E-mail Signature,
create a signature. To apply the signature to
every new message, select the check box.
Set spelling options
Click Spelling. Under Spelling Options and
Dictionary Language, choose your options.
Set calendar options
Click Calendar Options. Under Calendar
Options, Calendar Work Week, Reminder
Options, and Automatic Calendar
Processing, choose your options.
Change the color
scheme
Click General Settings. Under Appearance,
select a color scheme from the list.
Optimize OWA for
accessibility
Click General Settings. Under Accessibility,
select the Use the blind and low vision
experience check box.
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On the OWA toolbar, click Options.
In the Options navigation pane, click a category. In the main window,
choose settings for that category.
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When you have finished, at the top of the window, click Save.
To exit the Options page, click a button at the bottom of the
navigation pane.
OWA Calendar Options page
This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT.
© 2007 Microsoft Corporation. All rights reserved.
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Wipe All Data on a Mobile Device Remotely
Any of your mobile devices that have an Exchange partnership automatically
appear in your OWA Mobile Devices list. In the event of loss or theft, you
can use OWA to wipe all data from such a device.
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On the OWA toolbar, click Options.
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In the Options navigation pane,
click Mobile Devices.
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In the main window, click the device
you want to wipe.
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Click Wipe All Data from Device.
OWA sends a command to the device that wipes all data on it. If the device
is turned off when the device wipe command is sent, the command is
initiated when the device is turned on again and the first synchronization
occurs.
This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT.
© 2007 Microsoft Corporation. All rights reserved.
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