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CULTURE DEVELOPMENT & LEADERSHIP CONSULTING THOUGHT LEADERSHIP CULTURE & LEADERSHIP DIAGNOSTICS CULTURE & LEADERSHIP EVENTS BUILDING AND SUSTAINING HIGH PERFORMING ORGANIZATIONS AND LEADERS DENISON CERTIFICATION WORKSHOP | MAY 2015 Denison Certification Workshop | May 2015 1 WORKSHOP SCHEDULE May 13, 2015 May 14, 2015 NETWORKING BREAKFAST NETWORKING BREAKFAST Welcome and Introductions Highlights and re-cap of Day 1 Culture and leadership Transformation & Turnaround Denison Model and link to performance Strategic Alignment Path to High Performance Culture change business case M&A Leadership Development Wrap-up and Q&A (Breaks and Lunch provided) (Breaks and Lunch provided) GROUP DINNER CONCLUSION Denison Certification Workshop | May 2015 2 INTRODUCTION & WELCOME Denison Certification Workshop | May 2015 3 YOUR FACILITATORS Dan Denison, Ph.D. Bryan Adkins, Ed.D. Dave Kirchoff Levi Nieminen, Ph.D. Ia Ko, Ph.D. Chairman and Founding Partner CEO Senior Consultant Director, R&D Research Consultant Denison Certification Workshop | May 2015 4 REAL-TIME DOCS Denison Certification Workshop | May 2015 5 INSTRUCTION 1. Watch a movie clip 2. Check your email 3. Complete the survey Denison Certification Workshop | May 2015 6 CULTURE AND LEADERSHIP A DRIVER OF PERFORMANCE Denison Certification Workshop | May 2015 7 The bottom line for leaders is if they do not become conscious of the cultures in which they are embedded, those cultures will manage them. Cultural understanding is desirable for all of us, but it is essential to leaders if they are to lead. Edgar Schein, Ph.D., Former Professor at MIT and recognized authority in the field of Organizational Culture and Leadership Denison Certification Workshop | May 2015 8 Denison Certification Workshop | May 2015 9 MINDSET IS THE FOUNDATION Norms, Behaviors and Artifacts Visible, tangible. Personal Values and Attitudes Less visible, but can be talked about. Cultural Values and Assumptions Usually not visible at all, often held subconsciously, rarely (if ever) questioned in everyday life. Image by R.A. Clevenger Denison Certification Workshop | May 2015 10 CULTURE REFLECTS THE LESSONS LEARNED OVER TIME Visible Symbols Lessons Survival Underlying Principles Image by R.A. Clevenger Denison Certification Workshop | Culture May 2015 11 RITUALS, HABITS, & ROUTINES We must make automatic and habitual ... as many useful actions as we can. The more of the details of our daily life we can hand over to the effortless custody of automation, the more our higher powers of mind will be set free for their proper work. William James Denison Certification Workshop | May 2015 12 HOLD YOUR HORSES! Morrison’s essay opens with a story of a young time & motion expert trying to find a way to speed up artillery crews during WWI, just after the fall of France. He watched one of the five- man gun crews practicing in the field with their guns mounted on trailers, towed behind their trucks. Puzzled by certain aspects of their procedures, he took some slow-motion pictures of the soldiers performing the loading, aiming, and firing routines. When he ran these pictures over once or twice, he noticed something that appeared odd to him. A moment before the firing, two members of the gun crew ceased all activity and came to attention for a three-second interval extending throughout the discharge of the gun. Since this seemed like quite a waste of time, and the young time & motion expert really couldn’t make any sense of it, he asked an old artillery colonel to look at the films to see if he could explain this strange behavior. The colonel, too, was puzzled. He asked to see the pictures again. "Ah," he said when the performance was over, "I have it. They are holding the horses.” Denison Certification Workshop | May 2015 Elting Morrison, Gunfire at Sea 13 PAUL O’NEILL AT ALCOA: IDENTIFYING KEYSTONE HABITS It got so bad they would bring dummies to the parking lots, dress them like managers, and burn them in effigy. Alcoa was not a happy family. It was like the Charles Manson family, but with the addition of molten metal. O’Neill picked safety as one thing that unions and executives could agree on. Zero injuries. Injuries must be reported to the CEO within 24 hours. “We killed this man. It’s my failure of leadership. I caused his death. And it is the failure of all of you in the chain of command.” Once you see everything as a bunch of habits, it’s like someone gave you a flashlight and a crowbar and you can get to work. Denison Certification Workshop | May 2015 14 CHANGING CULTURE BY CHANGING RITUALS, HABITS & ROUTINES Preserve & Strengthen Invent & Perfect Unlearn & Leave Behind Rethink & Try Again Good Bad Old Denison Certification Workshop | May 2015 New 15 A MODEL OF HIGH PERFORMANCE DENISON MODEL & LINK TO PERFORMANCE Denison Certification Workshop | May 2015 16 WHAT COUNTS… MISSION ADAPTABILITY Pattern, Trends, & Market Are we listening to the marketplace? Direction, Purpose, & Blueprint Translate the demands of the environment into action Define a meaningful long-term direction INVOLVEMENT Do we know where we are going? CONSISTENCY Commitment, Ownership, & Responsibility Systems, Structures, & Processes Are our people aligned and engaged? Does our system create leverage? Build human capability, ownership, and responsibility Define the values & systems, the basis of a strong culture Denison Certification Workshop | May 2015 17 BELIEFS AND ASSUMPTIONS: THE ‘GREY’ AREA IN THE MIDDLE OF THE MODEL At the heart of every culture are a set of beliefs and assumptions … about the organization and its people, the leaders, the customers, competitors, the sector, etc. Resolving cultural issues and developing a high-performance culture often requires a thoughtful exploration of them. Denison Certification Workshop | May 2015 18 CULTURE AND PERFORMANCE Growth; Innovation Customer Satisfaction Profitability (ROI, ROS, ROE) Quality; Employee Satisfaction Denison Certification Workshop | May 2015 19 IMPACT ON FINANCIAL PERFORMANCE Bottom 25% Top 25% Return-on-Assets 2.3% 3.2% Sales Growth 1.4% 23.1% 2.6 4 The higher the culture scores, the better the financial performance (Denison study of 130 firms) Market-to-Book Ratio Denison Certification Workshop | May 2015 20 CULTURE CAUSES PERFORMANCE 2 Years 1 Year In summary, culture comes first and serves as a driver of subsequent performance levels. Denison Certification Workshop | May 2015 21 PATH TO HIGH PERFORMANCE DENISON’S CHANGE FRAMEWORK Denison Certification Workshop | May 2015 22 PATH TO HIGH PERFORMANCE Why is culture important to the performance of your organization? What is the impact? How do we translate results into thoughtful actions? How do we create common understanding? Denison Certification Workshop | May 2015 How can we ensure effective and sustainable culture development? What is your current state? What is data telling us? 23 DISCOVERY PATH TO HIGH PERFORMANCE Denison Certification Workshop | May 2015 24 ORG CHALLENGES AND CULTURE - STRATEGY: Organizational objectives, challenges, current culture link to strategy CLEAR EXPECTATIONS: Define what the success looks like Agree on goals of engagement Denison Certification Workshop | May 2015 25 PLANNING PATH TO HIGH PERFORMANCE Denison Certification Workshop | May 2015 26 PROJECT PLAN: Major project phases and timeline – including data collection plan and discussion on implementation process Denison Certification Workshop | May 2015 COMMUNICATION PLAN: Detailed communication plan and feedback options 27 DIAGNOSIS PATH TO HIGH PERFORMANCE Denison Certification Workshop | May 2015 28 PERFORMANCE METRICS: KEY STAKEHOLDER PERSPECTIVES: Key segment leader interviews to understand their perspectives Collection of performance data connected to the key segment CULTURE & LEADERSHIP DATA: Archival data collection; Administration of diagnostic tools Denison Certification Workshop | May 2015 29 DIAGNOSTIC TOOLS CULTURE LEADERSHIP CORE CORE DOCS DLDS Change Monitor Change Monitor Content Modules 360 On-Demand TARGETED / CUSTOM Custom Tools Denison Certification Workshop | Interviews May 2015 TARGETED / CUSTOM Focus Groups Culture Snapshot DLPR Custom Tools 30 DENISON ORGANIZATIONAL CULTURE SURVEY (DOCS) • Based on the Denison organizational culture model • 60 items • Benchmarked against 1000+ organizations in the normative database • Robust industry representation • Benchmarks are stable across years • International representation: 50+% of the respondents, 1/3 of HQs outside of U.S. Denison Certification Workshop | May 2015 31 CULTURE CONTENT MODULES • • • • Brief, reliable, and valid tools (5-12 items) May be added to the DOCS Strengthens the value of information from the DOCS Results reported in percentiles – benchmarked against a database of organizations Engagement Commitment Denison Certification Workshop | May 2015 Trust Innovation Safety Risk management management 32 DENISON LEADERSHIP DEVELOPMENT SURVEY (DLDS) • • • • • 360 tool based on the Denison leadership model 96 items Benchmarked against 15,000+ leaders in the normative database Robust industry representation Benchmarks are stable across years Denison Certification Workshop | May 2015 33 DENISON BENCHMARKING Why Percentile Survey Item • Put data into an easily understandable format Most employees are highly involved in their work • Provide information about organization’s/leader’s performance relative to others’ • Allow comparisons between items, between raters (360, or across units) Mean % Favorable Percentile 3.94 86% People work like they are part 3.46 of a team 64% It is easy to coordinate across 2.81 different parts of the organization 40% Why Global Benchmarking The most stable, representative comparison group Little differences across Industries/countries Denison Certification Workshop | May 2015 34 OTHER LEADERSHIP TOOLS DLPR (Denison leadership Potential Report) Hogan scores are mapped to Denison’s Leadership Development competencies A purposeful diagnostic, intervention tool for a New Leader Based on Hogan’s three main assessments Administered to a select group of raters early in a New Leader’s tenure Combine personality and value traits with predicted potential leadership competencies Provides the New Leader with an early view into the culture of the operation, department, or unit that they will be overseeing Skilled delivery by a qualified facilitator guides the New Leader and team to take high-impact action Denison Certification Workshop | May 2015 35 ANALYSIS PATH TO HIGH PERFORMANCE Denison Certification Workshop | May 2015 36 DATA ANALYSIS: SYNTHESIS: Quantitative and qualitative analysis of data from difference sources Integration and synthesis of the analysis results to turn data into intelligence Denison Certification Workshop | May 2015 37 EXAMPLE 1: DRIVING CULTURE FOR GROWTH AND EE ENGAGEMENT Diagnostic Tools DOCS Open-ended questions Engagement Module DLDS Denison Certification Workshop | May 2015 38 EXAMPLE 2: MANAGING A MERGER OF THREE COMPANIES Diagnostic Tools DOCS Open-ended questions Semi-structured interviews with leaders Denison Certification Workshop | May 2015 39 ANALYSIS: MAPPING How do the Denison model and tools compare with others? Compare content areas between surveys/models to ensure accurate and thorough culture measurement Legacy Survey Items Related DOCS Items Connection Strength Map the Denison Culture Survey items to a survey that you have used in the past Interpret data from another survey in the context of the Denison Culture Model Predicted Culture Scores Denison Certification Workshop | May 2015 40 ANALYSIS: TEXT ANALYTICS What are your employees saying? Identify key themes to help drive action Highlight the most useful and impactful comments Interpret comments in the context Denison Certification Workshop | May 2015 41 ANALYSIS: ADVANCED ANALYTICS Where can you drive change to produce results? Clarify the link between your data and your performance Identify the cultural ‘drivers’ of engagement, innovation, etc. in your organization Denison Certification Workshop | May 2015 42 ANALYSIS: ADVANCED ANALYTICS How can you monitor change and identify gaps? Identify and focus on the meaningful trends across time Identify and focus on the meaningful trends across groups in the organization Denison Certification Workshop | May 2015 43 From Priority to Impact Case example: Gov’t agency Denison Certification Workshop | May 2015 44 HONEST CONVERSATION PATH TO HIGH PERFORMANCE Denison Certification Workshop | May 2015 45 CULTURE AND LEADERSHIP DATA SHOULD 1.DRIVE HONEST CONVERSATIONS AMONG THE COLLECTIVE 2.LEAD TO THOUGHTFUL ACTIONS 3.RESULT IN HIGHER PERFORMANCE Denison Certification Workshop | May 2015 46 High level of clarity & alignment Higher levels of performance Mix of clarity & confusion Average levels of performance Confusion & uncertainty reigns Lower levels of performance SUPPORT THE “CASCADING” Facilitate information sharing and dialogue at all levels of the organization RESULTS REVIEWS: Engage key stakeholder groups in dialogue and sense-making starting with Senior Leaders FOCUS GROUPS & INTERVIEWS: Dig deeper to build the momentum for action and gain targeted insights Denison Certification Workshop | May 2015 48 RESULTS REVIEWS: Engage key stakeholder groups in dialogue and sense-making starting with Senior Leaders • Prep meeting with project team before Senior Leader meetings • Flip the management “switch” • Give space to do sense-making and exploration … • Comprehensive Analysis & Results Review Decks • Starting Priorities and Questions • Process Map with Next Steps … Series of 2 hr. sessions with each Senior Leadership team - 49 - Starting Priorities and Questions • We need to understand how best to support employee onboarding and training to maximize job preparation. • We need to identify why supervisors are struggling to translate the vision of the organization beyond tactical day-to-day management • We need to address the structural barriers experienced within the team. … • We are challenged with a dramatically changing customer base. How is this being perceived at the line level? • How can we best support tenured employees in a changing customer environment? • Where are we sending the wrong messages about the vision, strategy, and goals of the organization? … - 50 - FOCUS GROUPS & INTERVIEWS: Dig deeper to build the momentum for action and gain targeted insights • Design for representative feedback • Content from top-down and bottom-up • 2-Pizza focus group(s) … • Ground Rules of Honest Conversation • Comprehensive Analysis & Results Review Decks • Summary and Report-out to Senior Leadership … Series of 2 hr. focus groups with employees and supervisors - 51 - Summary and Report-out to Senior Leadership • Present a set of “Focus Areas” • Build alignment on the Top 1 & 2 for Action Team 1 Team 2 Team 3 • Rebuild a stronger focus on the customer (internal customers) • Inconsistent practices for job-specific training and capability development • Functional groups have become too insulated; benefit from integration • Work on clarifying and leveraging knowledge and systems • Lack of strategic alignment between senior leaders and supervisors • Perceived imbalance between focus on cost savings and vendor quality • Lack of strategic alignment between senior leaders and supervisors • Unclear plans on onboarding and leveraging new contract workforce • Inconsistent practices across the full spectrum of the talent management system • Unit X facing threat of reorganization • Silos and lack of coordination connected to legacy organizations • Perceived imbalance between a focus on cost savings and vendor quality • Breakdown between top-line vision and operational priorities at unit level • Supervisors and employees lack clarity on long-term objectives - 52 - SUPPORT THE “CASCADING” Facilitate information sharing and dialogue at all levels of the organization • Clarify the role(s) and process for communication • Spread the 2-3 key messages • Give space for organic dialogue and action … • Train-the-Trainer Sessions • Culture “Playbooks” • Video Content and Communication Tools … e.g., Half-day Session(s) with “culture anchors”; TBD for Supporting Materials and Media - 53 - ACTION PLANNING PATH TO HIGH PERFORMANCE Denison Certification Workshop | May 2015 54 CREATE & EXECUTE ACTION PLANS: Work Actions to detail on who is doing what to whom by when LAUNCH ACTION TEAM(S): Stand up the structure and governance of the Action Planning process FOCUS AREA(S) WORKOUT: Work from high-level Focus Area(s) to specific ideas and aligned priorities Denison Certification Workshop | May 2015 55 LAUNCH ACTION TEAM(S): Stand up the structure and governance of the Action Planning process • Interested, Respected, Problem-Solvers • Strong Involvement of Senior Leadership • Form 2-Pizza Team(s) … • Membership Criteria and Communications • Effective Team Norms and Derailers • Team Charters … Half-day Launch Session(s) per Team - 56 - FOCUS AREA(S) WORKOUT: Work from high-level Focus Area(s) to specific ideas and aligned priorities • Go slow to go fast • Attack causes not symptoms • Aim for a mix of quick wins and elephants … • Root Cause Activity • Brainstorming Actions • Prioritization and Sorting … Half-day Workout Session(s) per Team per Focus Area - 57 - Root Cause Activity • “The Problem Is…” • Identify Root Causes Brainstorming Actions • “We Could Do/Try…” • Clustering of Actions - 58 - Prioritization & Sorting • Matrix of Ease/Impact • Quick Wins, Heavy Lifts, and In Cue CREATE & EXECUTE ACTION PLANS: Work Actions to detail on who is doing what to whom by when • Small scope planning • Specific-difficult-achievable goals • Parallel actions and ‘homework’ to maximize the team • Action Planner • Progress Report-Out Template • Team Agendas & Homework Assignments Two-days Action Planning per Team per Focus Area - 59 - Action Planner • Living tool to help make plans, take action, track progress • Who is doing what to whom by when? - 60 - SUSTAINABLE IMPROVEMENT PATH TO HIGH PERFORMANCE Denison Certification Workshop | May 2015 61 TRANSFER BEST PRACTICES: MEASURE & COMMUNICATE THE IMPACT: Evaluate the results; share the success stories and lessons learned Cross-pollinate and institutionalize the best practices that emerge SUSTAIN THE ACTION TEAMS: Support and adjust the process; interject energy Denison Certification Workshop | May 2015 62 SUSTAIN THE ACTION TEAMS: Support and adjust the process; interject energy • Remind and reset expectations on Action Learning • Celebrate participation and the small wins too • Find the right cadence for meetings, action, and report-outs … • Team Transitions & New Member Onboarding • Modified Team Charters • Progress Report-Outs … Continued within ongoing 2-hr. Action Team sessions - 63 - MEASURE & COMMUNICATE THE IMPACT: Evaluate the results; share the success stories and lessons learned • Tell them … you’re going to do it… you’re doing it… you did it • Look for the early and simple indicators of impact first • Make friends with your Comms. people … • Evaluation Plans for Culture and Performance • Change Monitor • Linkage Analysis with Performance Metrics • Communication Spotlights and Town Halls … Continued within ongoing 2-hr. Action Team sessions; TBD for Linkage Analysis Activities - 64 - TRANSFER BEST PRACTICES: Cross-pollinate and institutionalize the best practices that emerge • Find and leverage the synergies between Action Teams • Create positive peer pressure • Scale the Action beyond the Action Teams … • Cross-Pollination Sessions • Explore Embedding Mechanisms • Onboarding • Leader Development • Stand-ups for New Action Teams … Half-day launch sessions for New Action Teams; Series of 2-hr. Cross Pollination Sessions - 65 - CULTURE CHANGE BUSINESS CASE THE VISION: TO CREATE A WORLD CLASS CULTURE AT DLA – A CUSTOMER FOCUSED CULTURE Denison Certification Workshop | May 2015 66 • Dla video Denison Certification Workshop | May 2015 67 GOVERNMENT AGENCY: BACKGROUND The Defense Logistics Agency is the Department of Defense's largest logistics combat support agency, providing worldwide logistics support in both peacetime and wartime to the military services as well as several civilian agencies and foreign countries. DLA employs approximately 25,000 employees. In 2014, DLA generated more than $38 billion in sales and revenue. If ranked in the Fortune 500, DLA would be at #79. Supports more than 2,430 weapon systems. Manages nine supply chains and nearly 5.3 million items. Operates in 48 states and 28 countries. Processes 100,000 requisitions and awards over 10,000 contract lines each day. Manages 24 distribution centers worldwide. Denison Certification Workshop | May 2015 68 GOVERNMENT AGENCY: CHANGE PROCESS Sharing of ‘best practices’ Performance Linkage: • • • • • World-class logistics Org. Customer-centric On-time performance Safety Action Planning Customer Satisfaction Intent to remain Root cause analysis Action Plans developed for over 100 groups across DLA. Support for data analysis, prioritization and action planning provided on request. Results review and discussion with Agency/Activity/Code leadership & Culture Champions Denison Certification Workshop | May 2015 Annual Planning process: • • • • • Culture Survey Climate Survey Open-ended items Interpretation & Action Support Training of internal Champions Survey administration to approximately 25,000 employees – every 18 months- 2 years Combination of quantitative & qualitative analysis conducted for Agency and key Activities & Codes 69 DLA THROUGH THE YEARS 2003 2004 2010 Denison Certification Workshop | May 2015 2006 2012 2009 2014 70 A DEEPER DIVE INTO ONE SUBGROUP Denison Certification Workshop | May 2015 71 71 Division of a Large Public Sector Organization 212 141 162 180 Combined scores from the Involvement Index Denison Certification Workshop | 114 88 - 98 - 74 76 95 - 65 - 85 Total decline in scores for the Involvement Index between 2010 and 2012 May 2015 Total decline in scores for the Involvement Index between 2012 and 2014 – and overall between 2010 and 2104 72 Denison Certification Workshop | May 2015 73 Denison Certification Workshop | May 2015 74 Denison Certification Workshop | May 2015 75 Denison Certification Workshop | May 2015 76 Denison Certification Workshop | May 2015 77 PROCESS OVERVIEW 1. Overview of DOCS data (quantitative and qualitative) with HQ and culture committee a. Initial Action Plan focus areas reviewed b. Alignment on on-site reviews with Leadership Team, Culture Council for 4 units within this organization 2. On-site agenda: a. b. c. d. e. f. g. h. i. j. Introduction & expectations- Sr. Leadership, Culture Council chairman (each unit) Denison Model overview & data presentation- XLT, Culture Council (4 units) Focus group sessions (9) with workforce members Focus group sessions with culture councils (2 units) Focus groups with extended leadership team (2 units) Data synthesis Presentation of focus group insights with culture councils (2 units) Prioritization of action areas (2 units) Action plan development (2 units); review existing action plans (1 unit) Report-out of recommendations – Sr. Leadership, Culture Council chair (2 units) 3. Report-out of findings/recommendations – Organization HQ Denison Certification Workshop | May 2015 78 DISCUSSION POINTS 1. Given the data on hand, what are some potential contributing factors to the year on year decline in assessment scores? Consider both internal and external factors. 2. This organization has 1st quartile scores in 10 of the 12 indices. What areas would you recommend to focus on, where would you start and why? 3. The mission statement was prominently displayed throughout the office and conference rooms within this organization. The mission was all about serving the customer. a. Given the above, how would you address the significant difference in docs scores between mission and customer focus? b. What additional information or data would be useful and how would you obtain that information? 4. What questions about leadership arise for you when reviewing the assessment data? What other data would be useful and how would you obtain that information? Denison Certification Workshop | May 2015 79