Transcript HCV

Training
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General Discussion
SEMAP
Utilization
Income
Rent Reasonableness
HQS
Portability
Lead-Based Paint
Indicator 14 – Utilization
Federal register notice (May 31, 2012)
Effective for FYE 6/30/12 PHAs
Allocated Budget Authority = PHA Eligibility
Questions and Answers
Notice PIH 2012-3
Reminder to PHAs to exclude from assets a home
purchased with voucher assistance for the first
10 years after the purchase date.
The Notice breaks down how to determine
market value, loan or mortgage balance, and
cash value of an asset.
Market value - determined in various ways
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(2)
(3)
(4)
comparable sales in the area
online resources such as http://zillow.com
reviewing local assessments
most recent tax assessor’s determination. Be
consistent and include in the Administrative
Plan.
Loan balance - look at the most recent monthly
mortgage statement; the PHA may rely upon
the loan balance in lieu of an actual payoff
amount for calculating asset value.
Other factor - cost to convert the asset to cash.
This cost must be deducted from the equity
valuation. The PHA may use a flat percentage
of up to 10% of the value of the asset as a cost
to convert to cash, in lieu of calculating actual
costs
Notice PIH 2012-29
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PHAs may establish a passbook rate within 75
basis points (plus or minus .75 percent) of the
Savings National Rate in effect at the time the
PHA establishes the passbook rate. (Safe
harbor)
Must review annually
www.fdic.gov/regulations/resources/rates/
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Notice PIH 2012-1: Kinship Guardian
Assistance Payments (Kin-GAP) and similar
state guardianship care payments
Revised Federally Mandated Exclusions from
income – Published 7/24/12
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Removed - Payments received under Job Training
Partnership Act
- Allowances for children of Vietnam
veterans with spina bifida
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Added – Assistance under the School Lunch
Act and Child Nutrition Act
– Payments under the Seneca Nation
Settlement Act
– Payments from any Department of
Veterans Affairs disability benefits
received in lump sum or prospective
monthly amounts
– Lump sums or periodic payments to
an individual Indian from Elouise et
al. vs. Ken Salazar et al.
Upfront Income Verification (UIV) – EIV
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Mandatory
Item 4 also required
UIV – non HUD
Written third Party Verification High
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3.
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(Mandatory to supplement EIV-reported income
sources and when EIV has no data; Mandatory for
non-EIV reported income sources; Mandatory when
tenant disputes EIV-reported employment and
income information and is unable to provide
acceptable documentation to support dispute)
Written Third Party Verification Form
Medium-Low
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(Mandatory if written third party verification
documents are not available or rejected by the PHA;
and when the applicant or tenant is unable to
provide acceptable documentation)
Oral Third Party Verification Low
Tenant Declaration Low
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Last resort
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Used to identify unreported income
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Should not just use the results as Income
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Should question resident about sources and obtain
verification or certification from resident
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Deceased Tenant Report – Notice PIH 2012-4
requires PHAs to generate the Deceased
Tenants Report at least once a month prior to
disbursing the upcoming monthly housing
assistance payment (HAP) to owners.
Timely submission – Notice PIH 11-65
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must be submitted no later than 60 calendar days
from the effective date of any action recorded on line
2b
Implemented use of voucher issuance code
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Notice PIH 11-29 – Guidance on HQS
Inspections
1.Verification
of HQS Deficiency Correction
What is the definition of Verify
Exceptions
New Units
Project based units
2.Electrical
Receptacles
 two-prong or three-prong receptacles
Notice PIH 11-29 – Guidance on LBP
 Management of the HQS inspection process
 Quarterly matching process between the local
health authority and the PHA is identifying
EIBLL children
 Clearance exams are being conducted
 Owner certification of compliance (when
required)
 PHAs are checking owner compliance with
disclosure requirements
Notice PIH 2011-46
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This Notice clarifies the definition of assisted
and unassisted housing when determining the
reasonableness of proposed rents
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Assisted units (excluded) include:
Units assisted under a Federal, State, or local
government program
 Rents and/or rent increases are controlled or
restricted by law or a court order
 Units occupied by tenants on the date of an eligible
Housing Conversion Action that receive lower rents
or concessions
 Reduced rents for resident managers (if common
practice)
 Long term tenant rents that have not increased
because of owner policy or local ordances
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When is a rent reasonableness determination
required
Prior to initial lease-up of a unit
 Before any increase in the rent to owner
 if there is a five percent or more decrease in the
published Fair Market Rent (FMR) in effect 60 days
before the contract anniversary
 If directed to do so by HUD.
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Notice PIH 2012-34 – issued 8/13/12
Required information (Opening the list)
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Time and place
Limitations on who can apply
Other needed information
Other considerations
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Ensure notice reaches
 Individuals with disabilities
 Individuals with limited English proficiency
Placement on the list
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All applicants
Lottery
Other random choice technique
Section from the list
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Date and time
Drawing or other random choice
Accepting Applications
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One site; Multiple sites; Mail; Email; WEB; Fax;
Telephone; etc.
Outreach
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Local Welfare offices; Homeless shelters; Domestic
Violence shelters; Minority organizations; etc.
Social Media; Newsletters; other WEB sites; On-site
visits; etc.
Social service agencies; Nursing homes; Psychiatric
hospitals; Medicaid agencies; etc.
Notice PIH 2011-3
When can a move be denied?
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Family has not lived in the jurisdiction for 12 months
Lack of funds and receiving PHA is not absorbing
Action or inaction by the family (must deny if
moved out of assisted unit in violation of the lease,
exception for VAWA)
New admission is not income eligible in port area
Not in compliance with PHA policies on timing and
frequency of moves
Denial for Insufficient Funds REQUIRES HUD
FO notification prior to denial
HUD Notification requirements
Financial
Analysis demonstrating insufficient funds
excluding any outstanding vouchers (Spreadsheet at
http://www.hud.gov/offices/pih/programs/hcv
Certification that voucher issuances have ceased and
no admissions from the waiting list will be made while
moves are restricted
A copy of PHA’s policy on how PHA will address
families that have been denied moves
Penalties for inappropriate denial of portability
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Up to a 10% reduction in admin fees for the
two quarters after HUD discovery
Other remedial actions or sanctions as
determined by HUD
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Notice Requirements
The initial PHA (IP) must notify receiving PHA
(RP) by email or other confirmed delivery
method
The RP must notify IP by email or other
confirmed delivery method on intent to bill or
absorb
The IP contacts the RP on family’s behalf
(Telephone, fax, email) (give family contact
info foe RP)
Mail/fax HUD-52665, copy of voucher, and
income verification
Deadlines
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RP must promptly issue a voucher (2 weeks)
Initial billing notice must be mailed (includes
fax; email) within 10 working days of HAP
contract execution but no later than 60 days
after original voucher expiration
If billing is not received timely, the IP must
notify the RP in writing that it will not accept a
late billing
Deadlines Cont.
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IP must pay initial bill within 30 calendar days
Subsequent payments are due by the 5Th
working day of each month
RP must submit up dated 50058 within 10
working days of the effective date of the annual
reexam
RP must submit up dated 50058 and 52665
within 10 working days of the effective date of
any change in billing amount
Deadlines Cont.
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RP must notify the IP within 10 working days
of the effective date of termination of HAP
payments or absorption of the family
Responsibilities of the IP and RP
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Voucher extensions
Voucher size
Subsequent port to another PHA
Income Limits