Transcript Let’s Make a Difference in 2013

Public Housing’s
Mission Statement
To ensure safe, decent, and affordable housing;
create opportunities for residents’ self-sufficiency
and economic independence; and assure fiscal
integrity by all program participants.
In order to achieve this mission,
we will strive to:
• Recognize the residents of as our ultimate
customer;
• Improve PHA management and service delivery
efforts through oversight, assistance, and
selective intervention by highly skilled,
diagnostic, and results-oriented field personnel;
• Seek problem-solving partnerships with PHAs,
residents, communities, and government
leadership.
In order to achieve this
mission, we will strive to
Cont’d
• Act as an agent for change when
performance is unacceptable and we
judge that local leadership is not
acceptable or committed to improvement;
• Efficiently apply limited HUD resources by
using assessment techniques to focus our
oversight efforts.
Public Housing Authority
Mission Statement
• PHA 5-Year and Annual Plan – HUD-50075 –
Section 5.1
State the PHA’s Mission for serving the needs of
low-income, very low income, and extremely
low income families in the PHA’s jurisdiction
for the next five years.
Let’s Make a
Difference in
2013!!
Fiscal Year 2013 Office of Public and
Indian Housing Goals:
Maximize Voucher Utilization and Public
Housing Occupancy
Recover and Sustain Public Housing
Authorities
Know PHA Financial Position
Ensure Housing Quality and Maintain
Affordable Housing Inventory
Support Each Other and Strengthen the Team
Maximize Voucher Utilization and
Public Housing Occupancy
Public Housing staff will be reviewing your
HCV Utilization Tools and working with you to
increase your utilization.
We will be reviewing Public Housing reports
pulled from PIC at the end of each month. We
will look at each and every unit. Please ensure
that your units are properly coded in PIC.
Recover and Sustain Public Housing
Authorities
 We will continue using the Public Housing
Authority Recovery and Sustainability (PHARS)
process for both PHAS and SEMAP Troubled
PHAs.
 New procedures are now in place for us to use
the PHARS process with all Substandard PHAS
and SEMAP PHAs.
 We will also use the PHARS process on Near
Troubled PHAs.
Know PHA Financial Position
This is a new goal!
We will be asking for and reviewing your financials.
This information will be used to determine the
liquidity of your PHA.
Since this is a new goal, we are not sure of the
frequency of this requirement. At this time we
are suggesting that you have this information
available on a monthly basis.
Ensure Housing Quality and Maintain
Affordable Housing Inventory
Staff will be reviewing PASS data to monitor
public housing physical quality.
The Demo/Dispo application process is being
redesigned.
HUD will be working towards preserving the
affordable housing inventory.
Staff will be monitoring HQS indicators
Lead Based Paint compliance is being added to
the voucher program.
Support Each Other and Strengthen
the Team
While this goal is primarily for HUD staff, these are
areas everyone should be focusing on:
 Integrity
 Ethical Behavior
 Recognition
 Accountability
 Collaboration
 Team Building
 Training
 Open Communications
 Employee Assessments
Portfolio Management
What is it?
It is a focused approach to regulating the
performance of PHAs;
It is information based and analytic;
It is goal oriented.
PM Continued
Goals of Portfolio Management?
Improve Public Housing and Housing Choice
performance;
Maintain and enhance PHA viability;
Maximize the impact of HUD programs and
monitoring funds
Prevent PHAs from becoming troubled/failing.
Why do we need it and why do
we need it now?
Reason #1: Every unit is needed!
Reason #2: Scandalous headlines!!
Reason #3: Doing more with less!!!
Reason #4: Managing the workload!!!!
Portfolio Management Tool (PMT)
Excel-based, Field Office-deployed Tool;
FO Guidebook defining the numbers and fields
and assuring reliability;
Accountability for results through our Network
Structure.
PMT Data Sources
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PH Occupancy
– IMS/PIC Development Detail Report
– IMS/PIC Aging Report
– IMS/PIC Unit Universe Report
– Risk Assessment Dashboard
– FO unit status approval log
Compliance
– CCM or FO Monitoring Log
– ARCATS
– IPA Audit Report
– OIG Audit Tracking Log
– EIV
Risk Assessment
– Risk Assessment – FO
– Risk Assessment Dashboard
Vouchers, PB and VASH
– HCV Utilization Report
– VMS – “VMS Data Collection
Report”
– Master VASH
– Subsidy Layering Review Log
– Opt Out Tracking
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Finance
– FDS FASS Module
Grants/Investments
– “All FY98 to Present Grants” file on
IMS/PIC data page
– ARRA Weekly Reports library on
Recovery Act Fund SharePoint site
– LOCCS
– CFRG/CFRC Logs
– ROSS Grant Log
– Green Retrofits/EPC Tracking Log
Governance
– IMS/PIC (Development Detail
Report, Aging Report)
– HHQ-OFO
– HCV Utilization Report
– Master VASH report from HCV
Optimization SharePoint site
– Quarterly PHAS Report from REAC
– GDA Tracking Report
– PHA Plan Log
Radar
– HCV Utilization Report
– VMS
– HCV Optimization Report
– PH Occupancy
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Questions??