Transcript STATE OF ARKANSAS - Pulaski Technical College

Full-Time
Employee
Benefits
Overview
January 2014
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Employee Benefits
 Health Insurance Plan
 Retirement Plans
 Prescription Drug Plan
 Personal & Sick Leave
 Delta Dental & Vision
 Holiday Pay
 Life Insurance
 Tuition Waivers
 Long Term Disability
 Workers’ Compensation
 Cafeteria Plan
 Voluntary Benefits
Please note: If there are any discrepancies between this overview and state policy or the Board Policy Manual, state policy
and the Board Policy Manual will take precedence. Insurance rates may be subject to change.
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Filing of Credentials
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It is the responsibility of each full-time faculty
to have current credentials on file in the Office
of Human Resources.
We must have an official transcript for your
highest degree obtained. Please send to:
Office of Human Resources
Pulaski Technical College
3000 West Scenic Drive
North Little Rock, Arkansas 72118
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Open Enrollment
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Each year during the month of November, Pulaski Technical
College conducts an Open Enrollment period for all benefits.
During this time, employees may elect to make changes to their
existing benefits coverage. For example, if someone has
“employee only” coverage and wishes to change to “family
coverage”, they may make this change during the month of
November.
During the course of the year, employees may make changes to
their benefits due to "qualifying events". Qualifying events may
occur due to change in marital status, the birth or adoption of a
child, a change in the spouse’s job, etc. If you feel you have a
qualifying event and would like to make a change, please contact
the Human Resources Office.
To make Changes in Benefits Coverage
Contact Human Resources by calling 501-812-2784 or e-mailing
Tricia Stapler at: [email protected]
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(Board Policy 2.70)
Health Insurance Plan
QualChoice
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PPO Preferred Provider Organizations
Find up-to-date directory: www.qualchoice.com
New employees are eligible to enroll the first day
of the month following their date of employment,
or during annual open enrollment in November.
Upon retirement, health insurance and some other
benefits are eligible for continuation.
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July 01, 2013 – June 30, 2014
Employee Contributions
PPO Participants Employee Only
$46.08
80/20 coverage
PPO Participant Family Coverage
$167.98
80/20 coverage
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QualChoice PPO & NonPPO
MEDICAL DEDUCTIBLES
 Deductible:
 Maximum
$500.00 Individual
$1,000.00 Family X 2 family members
Out-of-Pocket
Per Calendar Year
PPO Plan
$2,000 per covered person
PPO Plan Out-of-Network $4,000 per covered person
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Prescription Drug Plan
Provided by Express Scripts
 30-day
supply of prescriptions can be
purchased at most local pharmacies
 Per
covered person, per calendar year
$10 Co-Pay: Generic
$25 Co-Pay: Preferred
$55 Co-Pay: Non-Preferred
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Prescription Drug Plan
Optional Mail Service Benefit
Provided by Express Scripts
 90-day
supply of long-term prescriptions can
be purchased through optional mail order
program
 Per
covered person, per calendar year
Generic
Preferred
Non-Preferred
2 x $10 Co-pay = $20
2 x $25 Co-pay = $50
2 x $55 Co-pay = $110
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Delta Dental
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www.deltadentalar.com
Employee Only
Employee + One
Family
$16.30
$38.41
$55.69
$50 Deductible Per Person
Maximum Benefit Per Year $1500
No Deductible on Diagnostic & Preventive
No Waiting Period for New Employees
Benefits become effective the month following
original hire date for New Employees
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VSP Signature Plan
www.vsp.com
 Employee Only…………………$4.95
 Employee + One………………$7.92
 Employee + Children………..$8.08
 Employee +Family……………$13.03
Your CO PAYS
Exam
$10.00
Every Calendar Year
Prescription Glasses $25.00
PRESCRIPTION GLASSES
LENSES COVERED IN FULL
EXAM COVERED IN FULL
Contacts – No Co pay Applies
Single vision, lined bifocal, and lined trifocal lenses.
Polycarbonate lenses for dependent children.
Every-Other Calendar Year
Frame of your choice covered up to $130.00.
Plus, 20% off any out-of-pocket costs.
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(Board Policy 2.70)
Life Insurance
$20,000 Basic Term Life Insurance benefit provided to all state
employees at no cost to the employee -Provided by Lincoln Financial
Optional Life
AGE
PRICE
< 34 years
$.08 per $1,000
Eligible active employees enrolled in
basic life insurance
35 – 39 years
$.11 per $1,000
$5,000 increments to a maximum of 5
times annual salary to a maximum
amount of $300,000
40 – 44 years
$.17 per $1,000
45 – 49 years
$.29 per $1,000
50 – 54 years
$.51 per $1,000
55 – 59 years
$.83 per $1,000
60 – 64 years
$1.08 per $1,000
65 – 69 years
$1.81 per $1,000
70 – 74 years
$3.30 per $1,000
75 – 99 years
$4.98 per $1,000
Basic DependentSpouse/ Child(ren)
$.12 per $1,000 ($2.40 for $20,000)
Retiree Life $.19 per $1,00
(i.e. $3.80 for $20,000)
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Long Term Disability
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60% of monthly earnings
$6,000 monthly benefit max
120 Day Benefit Waiting Period (at least 80% loss in earnings)
36 Month Own Occupation Definition of Disability
100% Employer Paid
Benefits Include:
$25,000
Partial
Lump
Reasonable Accommodation Expense Benefit
Disability always covered
Sum, Non-Integrated Survivors Benefit
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Cafeteria Plan
WageWorks – FLEX ONE
IRS Section 125
Allows the use of pre-tax dollars for:
Flexible Spending Accounts
 Child
or Elder Day-Care expenses
 Medical FSA plan
New employees are eligible to enroll in childcare and medical
reimbursement on the first day of the month following their
date of employment.
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Reimbursement Accounts
 Medical
Expense
Maximum annual contribution: $2,500
 Dependent
Care
Maximum Annual Contribution: $5,000
Plan Carefully. Money not used will be forfeited and
used towards plan expenses.
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AFLAC Supplemental Policies
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Accident
Cancer
Disability
Dreaded Disease
Hospital
Intensive Care
Life
Personal Recovery
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Legal Shield
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Family Legal Service Plans
Identity Theft Shield
www.mjwhitney.com/
Jan Whitney – (501) 951-2417
[email protected]
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(Board Policy 2.60)
Retirement Plans
Five (5) retirement plans are available to employees.
Participation in one of the systems is mandatory.
Arkansas Public Employees Retirement System (APERS)
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New faculty and staff may elect to be in APERS.
All new employees are contributory. This plan vests in five years.
The employee contributes 5 percent. The College contributes 13.47 percent.
Arkansas Teacher Retirement System (ATRS)
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New faculty and staff may elect to be in ATRS if they are already a fully
vested ATRS member.
All new employees are contributory. This plan vests in five years.
The employee contributes 6 percent. The College contributes 14 percent.
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Alternate Retirement Plans
Employees electing the ARP must contribute 6 percent of their gross
salary, with the College contributing 10 percent.
The following plans vest in one year.
Alternate Plans
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TIAA-CREF
Valic
Met-Life
Supplemental (Voluntary) Annuity
All employees may exercise the option of carrying a supplemental annuity. This
option will be unmatched and may not exceed the federally established limitation.
401(k) Plan Limits
2013
Maximum elective deferral
$16,500
Defined contribution maximum deferral (employee/employer combined)
$49,000
Maximum catch-up contribution for those age 50 and older
$5,500
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529 College Savings Plan
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Arkansas now offers a 529 college savings program.
Employees may set up contributions directly with
Payroll.
Arkansas taxpayers can deduct up to $5,000 (up to
$10,000 for married couples) of your GIFT Plan
contributions from your Arkansas adjusted gross
income.
www.thegiftplan.com
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Workers’ Compensation
 For
work related injury or illness
 Pays
about 2/3 of usual pay
 $425
per week maximum
 May
be supplemented with sick leave and
annual leave
 College
continues to pay health plan
premiums while employee is on
Worker’s Compensation
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(Board Policy 2.52)
Sick Leave
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Sick leave accrues at the rate of one (1) day
(8 hours) for each completed month of service
Sick leave must be accrued before it can be
used
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(Board Policy 2.51)
Annual Leave
Full-Time Staff
Years of
Employment
Accrual
Monthly
Accrual
Annual
Through 3 years
8 hours
12 Days
4 through 5 years
10 hours
15 Days
6 through 12 years
12 hours
18 Days
13 through 20 years
14 hours
21 Days
Over 20 years
15 hours
22.5 Days
Faculty members receive all scheduled academic recesses in
lieu of vacation leave
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Children’s Educational Leave
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All state employees shall be entitled to eight (8) total hours of
leave, regardless of the number of children, during any one (1)
calendar year for the purpose of attending or assisting with the
educational activities of a child (enrolled in pre-kindergarten
through grade 12).
The child may be a natural child, adopted child, stepchild, foster
child, grandchild, ward of the state employee, or any other legal
capacity where the state employee is acting as a parent for the
child.
“Educational Activity” means any school-sponsored activity.
Prekindergarten: means an educational and child development
program that is designed to prepare children who are at least
three (3) years of age for an academic kindergarten program.
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Family Medical Leave Act
Eligibility Requirements:
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Must have worked for one year and a minimum
of 1250 hours
Accrued/unused annual/sick leave is used
concurrently with FMLA leave
Requires physician certification
Son or daughter must be under 18 years of age,
or any age if incapable of self-care
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Family Medical Leave Act
The Family and Medical Leave Act (FMLA) of 1993
entitles “eligible” employees to a total of twelve (12)
workweeks of unpaid leave during a 12-month period
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For the serious illness of the employee
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For the serious illness of family member
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For the birth or adoption of a child
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Family Medical Leave Act
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As of January 28, 2008, FMLA provides two important new leave rights related
to military services:
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New Qualifying Reason for Leave – Eligible employees are entitled up to 12 weeks
of leave because of “any qualifying exigency” arising out of the fact that the spouse,
son, daughter, or parent of the employee is on active duty, or has been notified of an
impending call to active duty status, in support of a contingency operation. By the
terms of the statute, this provision requires the Secretary of Labor to issue regulations
defining “any qualifying exigency.” In the interim, employers are encouraged to
provide this type of leave to qualifying employees.
New Leave Entitlement – An eligible employee who is the spouse, son, daughter,
parent, or next of kin of a covered service-member who is recovering from a serious
illness or injury sustained in the line of duty on active duty is entitled to up to 26
weeks of leave in a single 12-month period to care for the service-member. This
provision became effective immediately upon enactment. This military caregiver leave
is available during “a single 12-month period” during which an eligible employee is
entitled to a combined total of 26 weeks of all types of FMLA leave.
Additional information on the amendments and a version of Title I of the FMLA with
the new statutory language incorporated is available on the FMLA Amendments
Website at http://www.dol.gov/esa/whd/fmla/NDAA_fmla.htm.
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(Board Policy 2.53)
Maternity Leave
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An employee may elect to take maternity
leave without pay without exhausting
accumulated sick and annual leave
Maternity leave runs concurrently with
FMLA
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(Board Policy 2.54)
Military Leave
Full-time employees who
are members of the
National Guard or any of
the reserve branches of
the US Armed Forces are
granted paid leave at the
rate of fifteen (15) working
days per calendar year,
plus necessary travel time
for annual training
purposes
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(Board Policy 2.54)
Court and Jury Leave
An employee who serves as a juror or is
subpoenaed as a witness to give a deposition in a
court or hearing is entitled to receive normal and
full compensation in addition to any fees paid for
such service.
Act 1845 of 2005 prohibits State employees from
retaining witness or mileage fees when
subpoenaed as a witness for a matter within the
scope of their employment.
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Leave Without Pay
Employees exhausting paid leave benefits
may be eligible to receive leave without
pay at the College’s discretion upon
approval by the President
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Catastrophic Leave Bank
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Employees may voluntarily donate accrued annual and sick
leave to the Catastrophic Leave Bank as long as they have
at least 80 hours of leave remaining after the donation.
The eligible employee must be a regular, benefits-eligible,
full-time, employee of the college for at least two years
Eligible employees who exhaust their annual and sick leave
due to catastrophic illness of themselves or family members
may apply for paid catastrophic leave for up to 6 months
Employees must have at least 80 hours of accrued, unused
combined annual and sick leave at the onset of the
catastrophic illness to be eligible. This requirement may be
waived based on extraordinary circumstances if approved
by the President
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8 Paid State Holidays
 January
1 – New Year’s Day
 3rd
Monday in January – Dr. Martin Luther King
Jr.’s and Robert E. Lee’s Birthday
 Last
Monday in May – Memorial Day
 July
4 – Independence Day
 1st
Monday in September – Labor Day
 4th
Thursday in November – Thanksgiving Day
 December
24 – Christmas Eve
 December
25 – Christmas Day
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2012-2013 Campus Closures
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May 28, 2012: Memorial Day
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July 4, 2012: Independence Day
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September 3, 2012: Labor Day
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November 21 – 23, 2011: Thanksgiving
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December 24, 2011 – December 31, 2012: Christmas
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January 1, 2013: New Year’s Holiday
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January 21, 2013: Martin Luther King Jr. Day
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May 27, 2013: Memorial Day
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2012-2013 Holiday Schedule
OPM POLICY 103.2.1 – Eligibility for Holiday Pay: All “regular salaried” and “extra help” employees are
eligible to receive holiday pay only if they are in pay status on their last scheduled work day before the holiday
and at least one hour on the first scheduled work day after the holiday.
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May 28, 2012 – Memorial Day
July 4, 2012– Independence Day
September 3, 2012 – Labor Day
November 21, 2012 – In lieu of Veteran’s Day
November 22 – 23, 2012 – Thanksgiving Holiday
December 24, 2012 – December 31, 2012 – Christmas Holiday*
*Employees use 16 hours of annual leave, President’s Day, & Employee Birthday
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January 1, 2013 – New Year’s Day
January 21, 2013 – Martin Luther King Jr.’s Birthday
May 27, 2013 – Memorial Day
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Tuition Waivers
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Full-time employees, their spouses and dependent children
meeting guidelines for the Tuition Waiver will be exempt from
paying PTC tuition (except specialty fees). Employee enrollment
in PTC courses will be subject to approval of his or her
supervisor and will not interfere with College operations. An
employee who attends class during his or her normal workday
will be expected to make up the time
The dependent child must be under the age of 24 or any age if
the child is permanently and totally disabled and must have met
other tests as determined by the Internal Revenue Service.
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Employee Safety
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Pulaski Technical College provides primary law enforcement
service and community policing through the Campus
Police/Public Safety department. Certified law enforcement
personnel enforce federal, state and local laws, including
criminal laws and vehicle code violations, as well as investigate
all criminal and traffic cases that occur on the campus. The
Campus Police/Public Safety department also provides policing
for a variety of events held on campuses and off-site locations.
Employees are expected to observe all parking regulations.
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Main Campus Duty Officer - 580-1831
West Campus Duty Officer - 580-1662
South Campus Duty Officer - 626-1752
Main Campus - 812-2711
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Use of College Property
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All college owned equipment issued to
employees in the performance of job
duties and responsibilities including
building keys - must be returned
immediately upon termination of
employment with the college.
Proper clearance for return of all
equipment is required before final pay
check is released.
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Technet (College Intranet)
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All employees will need to register for
Technet, the College Intranet.
Log on to the Pulaski Tech Intranet site
using your e-mail log-in and password:
http://myptc.pulaskitech.edu/ics/
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Technet – HR Forms
Common Forms are available online and accessible by
employees on our Intranet, Technet:
http://myptc.pulaskitech.edu/ics/
To Access
 Click on Employee Info tab
 Click on PTC Intranet Portlet
Forms in Faculty/Staff drop down menu:
 Leave request forms
 Payroll direct deposit change form
 Insurance reimbursement forms
 Tuition waiver request forms
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Emergency Cell Message Alert
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To sign up for emergency alert system
messages:
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Log on to the Pulaski Tech Intranet site
using your e-mail log-in and password:
http://myptc.pulaskitech.edu/ics/
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Click on Emergency Notification Setup
(located on “Home” tab)
Follow directions for registration
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Other Benefits
Social Security & Medicare
 Normal
 Find
-
retirement at age 65
By 2027, Age 67
Reduced Benefits at Age 62
our about your estimated benefits
www.ssa.gov
1-800-772-1213
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Computer Use
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All Pulaski Technical College employees are required to read the
following documents and to adhere to the standards within:
 Bulk Electronic Mail Distribution List Policy
 Internet and E-mail Use Policy
These policies are available on the Pulaski Technical College
website:
www.pulaskitech.edu
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Click on Faculty and Staff
Click on Human Resources
The policies are located in the section titled “Other”
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Classified Performance Eval
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PERFORMANCE RATING SCALE
Performance evaluations must be
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E= EXCEEDS STANDARD - A rating
conducted annually for all classified
reflecting the performance of the duties
staff not more than ninety (90) days
and responsibilities of the job and
before and not less than (30) days prior
productivity at a level that substantially
to the employee anniversary date.
exceeds the “Above Average” level of
Employees are rated annually using the
performance.
standards based performance scale
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AA=ABOVE AVERAGE - A rating
shown on the right using alpha
reflecting the performance of the duties
categories (E,AA,S or U).
and responsibilities of the job at a level
which is above the “Satisfactory” level of
The new category of “Above
performance.
Average” was created by ACT 22 of
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S=SATISFACTORY - A rating reflecting
2003 to be used when rating
the performance of the duties and
employees. Please utilize this additional
responsibilities which demonstrates
rating level when conducting the
competency in the performance of the
performance rating.
duties and responsibilities of the job.
All changes required for this update to
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U=UNSATISFACTORY -A rating
the current performance evaluation
reflecting the performance of the duties
rating form will be made by Human
and responsibilities at a level that is
Resources to include the new rating
consistently unacceptable in accuracy,
category.
quality, or timeliness.
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Faculty and Staff Handbook
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The Faculty and Staff Handbook is available
on Pulaski Technical College’s website:
http://www.pulaskitech.edu/administration/h
uman_resources/fac_staff_handbook.pdf
or
Go to www.pulaskitech.edu/
Click on Faculty and Staff
Click on Faculty & Staff Handbook (PDF)
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Who to ask?
For questions regarding employee
benefits information, contact
Tricia Stapler
in Human Resources
(501) 812-2784
[email protected]
[email protected]
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