Transcript Slide 1

Alpha Tau Omega
Alumni Meeting
Texas A&M University
Theta Sigma
April 28, 2007
Agenda
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7/17/2015
10:00am – 10:15am
10:15am – 10:30am
10:30am – 11:00am
11:00am – 12:30pm
12:30pm – 1:30pm
1:30pm – 2:30pm
2:30pm – 3:30pm
3:30pm – 4:00pm
Arrival
Introductions
Chapter Status Update
Alumni Structure
Lunch
Lost Alumni
NHQ Plan
Summary
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Introductions
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Chapter Status Update
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Alumni Structure
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Alumni Structure
• Alumni Associations
– Chapter Based
– Metropolitan Based
• Board of Trustees
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Alumni Associations
• Purpose
– To provide fellowship, networking,
social engagements, and continued
brotherhood.
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Alumni Associations
• Simple Structure
– Board of Directors (Required)
• President, Vice President,
Secretary/Treasurer
• Elected
– Other Officers (Optional)
• Event Coordinators
– Dues or pay as you go
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Alumni Associations
• Requirements
– 20+ Members & must sign petition
– $35 Initial Petition Fee
– $50 Annual Fee after approved
– Must be approved by National Board
of Directors
– 1+ Events a year
– 1 Delegate must attend every other
General Assembly
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Alumni Associations
• Typical Events
– Happy Hours
– Golf Tournaments
– Sporting Events
– Charity Events
– ATO Related Events (i.e. Founder’s
Day)
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Alumni Associations
• Pros
– Simple structure
– Flexible
– Focused on continued brotherhood
– Gets to vote at Congress
– Eligible for funds from NHQ
– Good tool grow active Alumni base
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Alumni Associations
• Cons
– Limited to no influence over
undergraduate chapter
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Board of Trustees
• Purpose
– Share accountability in achieving goals and
fulfilling the initiatives of Alpha Tau Omega. In
turn, the chapter will become directly
accountable to the board of trustees. As a
result of the partnerships ATO has created
with colleges and universities, local
communities and businesses, and parents of
members, it will be natural to expect these
boards to be made up of alumni, professors,
business people, community leaders, and
parents.
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Board of Trustees
• Responsibilities
– Authority to make decisions for chapter
programs and future health
– Accountable for chapter performance
– Evaluate scholastic status and
progress with critical skills
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Board of Trustees
• Authority
– All powers of National Board of
Directors as those relate to
management, operation, governance
of the chapter and individual members
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Board of Trustees
• Duties
– 1+ Meeting per month
– Assist the NHQ CEO in the discharge
of his duties
– Attend chapter meetings & ceremonies
frequently
– Council and advise the officers and
members of the chapter
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Board of Trustees
• Duties (Cont.)
– Protect the interests of the Fraternity
on campus in its relations with the
university and other campus/Greek
organizations
– Exercise all powers of the National
Board of Directors with respect to
disciplinary procedures and the
chapter
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Board of Trustees
• Duties (Cont.)
– Know the “Bylaws and Policies &
Procedures” of the National Fraternity
– Interface appropriately with other
chapter alumni entities
– Recruit additional volunteers after you
tenure is complete
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Board of Trustees
• Possible Members
– Alumni
– Parents
– University employees (Profs)
– Members of the surrounding
community
– Undergraduate actives
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Board of Trustees
• Offices
– Ritual Advisor
– Parents Club
– Alumni Relations
Advisor
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Chairman
Vice Chairman
Academic Advisor
Career Placement
Advisor
– Fund Raising
Chairman
– Financial Advisor
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* Minimum of 3 people
should be elected to
the BOT. 1 Person
can hold more than 1
position.
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Board of Trustees
• Pros
– Complete chapter involvement
– Power to carry out objectives
– Direct contact to NHQ
– Offloads duties of chapter officers
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Board of Trustees
• Cons
– High level of time commitment
– Held accountable for chapter failure
– Takes away a large amount of control
from the chapter
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Lunch
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Lost Alumni
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NHQ Plan
• Matt Arnold’s Summary
– Resolve the debt. Identify those who
owe and go directly after them.
– Find alumni support. First through
personal contacts, and then through
formal contact via the NHQ.
– Send staff to be on campus to for a 4-6
weeks to recruit 20-30 member group
to be considered a colony.
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NHQ Plan
– Colony will work closely with the
National Fraternity staff and local
board of trustees (alumni advisory
board) for 9-12 months to meet the
requirements of chartering. Most
importantly, reaching the 45 member
level. NHQ Staff will visit on a monthly
basis.
– Recharter.
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NHQ Plan
• Success Stories
– University of Texas. Closed due to
hazing in 1988. Rechartered in 1992.
Won true merit in 1994, 1995 and
1996 with several honorable mentions
in other years. Had never won true
merit previously in its 100+ year
history.
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NHQ Plan
• Success Stories ( con’t )
– Baylor University. Recharted in 2005.
Won 14 awards at 2006 ATO National
Congress including True Merit,
Thomas Arkle Clark(Top ATO
Undergrad) and runner-up for top
chapter award.
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NHQ Plan
• Success Stories ( con’t )
– University of Maryland. Rechartered in 1999.
– True Merit in 2003, 2004, 2005 and 2006.
Never won True Merit prior to rechartering.
– 2005 National IFC Award of Distinction. ( All
fraternities / all chapters )
– Top chapter award in 2006.
– 80+ members.
– $125,000.00 operating budget.
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NHQ Plan
• Success Stories (con’t)
– Texas Tech University. Suffered a fate
very similar to Theta Sigma. Chapter
membership shrunk to the point of
non-existance. Recolonized in 2006.
Has already reached it 45 member
goal. Has shown a very strong
presence in the Texas Tech Greek
system. Has established its BOT and
has begun a search for a new house.
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NHQ Plan
• Member Identification
– The recruitment staff will be VERY choosy in
who they select to be a part of Theta Sigma.
– ATO is the Leadership Fraternity. Expect the
recruitment process to focus on campus
leaders.
– Student government.
– Student athletes.
– Those who hold office in other campus
organizations.
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NHQ Plan
• Member Identification( con’t )
– Contact University to identify potential
candidates.
– Contact Sororities for potential
candidates.
– Candidates MUST have a high GPA.
– Candidates MUST be able to prove
financial solvency.
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NHQ Plan
• Member Identification( con’t )
– Candidates MUST show true
leadership potential.
– Involvement in off-campus activities
such as church and community
service.
– Other organizations that the candidate
is or was a member of such as
National Honor Society, Boy Scouts of
America, etc.
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NHQ Plan
• The Result
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Top Notch Individuals.
Leaders.
Good Grades.
Adequate Finances.
Excellent Social Skills.
Athletics.
People who can contribute to the quality and
character of the chapter and the fraternity as
a whole.
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NHQ Plan
• The Result ( con’t )
– A chapter that is bigger, stronger, a
leader among Texas A&M fraternities,
and a leader among ATO chapters.
– A chapter that each of you can say you
had a hand in creating.
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NHQ Plan
"The main thing to look to is the character and
habits of your membership. Know well whom
you choose, so that each will be an honor to the
Society, and a contributor to the high standard
that the Fraternity has ever had."
Colonel John Garland James
First Initiate of Alpha Tau Omega
Second President of Texas A&M University
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Summary
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Good of the Order
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