Transcript Chapter 1 Project Management Concepts

BUS 1040 PROJECT MANAGEMENT
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Week 11 Agenda:
Presentations
Review Matrix Orgs.
Monitoring and Problem Solving
• Close out continued and review.
• Final Group Work
Matrix-Type Organization - review
• A mix of functional and project organization
structures.
• Used in companies that work on multiple projects
at a time.
• Provides project and customer focus.
• Retains functional expertise.
• Individuals can be assigned to various types of
projects.
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Matrix-Type Organization (Cont.)
• Both project managers and functional managers
have responsibilities.
• The Project Manager is the intermediary between
customer and company.
• The Functional Manager decides how tasks will
be accomplished.
6
Problem solving –Team Members
p.226
• Explain the deliverables
• Be clear about level of effort needed
• Help define obstacles and ways around
them.
• Discuss with the Team as a whole
• Arrange one on one discussion time as
needed.
Turning on the Teams p. 307
1. Show them the S.O.W. and how they fit in.
2. Let the Team Member develop their WBS.
3. Let them see the relationship of what they do on
the Schedule relative to others
4. Bring in the Sponsor to reiterate purpose
5. Have Project Status Meetings – use open Task
Reports
6. Update your Communication Plan
Monitoring and Problem solving
Problem
• Task % of completion
• Identify levels of
difficulty on reports
What is the value of work
completed vs. what is
spent.
Method:
Use the 0-50-100 rule
p. 239, 246
• Give assistance p.249
• Use a planned vs actual
chart or graph
Problem solving-staying on track
• 5 step solution for
variances p.259
• You might use last
week’s 9 point problem
solving plan to develop
the solution
1. Monitor - find
symptoms
2. Identify the source
3. Develop a solution
4. Implement it
5. Update the project plan.
Know the above 1-5
Meeting tough deadlines. p.306
• Statement of Work
• Project Plan
• Risk management
• Status Reports
• Be very clear about
objectives
• Best use of resources –
crash the times
• Find the hi level and
detailed risks -mitigate
• Get info. Raise the alarm
and repeat until everyone
is motivated.
Project Close Out (Termination)
Action within your company.
• Project review meetings. Communication
effectiveness review
• Technical (quality), cost and schedule
performance review
• Relationships teams/customer
• Lessons learned from project.
• Archiving documents
• Cash accountability, audits
• Future contracts and Networking
• Human Resources department
Project close-out with the Customer
• Problem solving mechanisms/outstanding issues
and deliverables?
• Customer Evaluation Survey
• Customer feedback
• Contractual element review
• Sign off procedures – deliverables and legal.
• Future work?
Final Project Group Work
• Select presentation order for Groups for
• Wk. 12 and 13.
• PM. Write the name of your Group on a
piece of 81/2 x 11 paper and place in draw
box.
• Names will be pulled – order will
determine Week 11 first then Wk. 12
Presentations
• Enthusiasm, energy, informative, interesting
motivating and entertaining?
• Enunciation, articulation, projection
Smooth transitions to next speaker.
Deliverables match the customer
requirements - identify how?
Presentation content
• Visuals, hand-outs,
displays?
• Final Presentations:
• Would we buy your
services?
• Talk about your
experiences in
developing the project.
Tell of of the challenges
and remedies for
gathering and compiling
information. Linkages
between hi-level plans
and the WBS and
Responsibility Matrix?
• How the project was
controlled?
Common mark deductions (X) and earned
(good) during presentations
Don’t bunch Don’t
.X
lounge. X
Hands in
pockets
X
Passing
notes
X
Introduce
self- name.
Good
Eye
contact
with
audience
Good
Don’t
talk to
team. X
Disintere
st. X
No Q & A Don’t read
at end X
P. Point. X
Speaker
steps fwd
Good
Use cue
cards.
Good
Vary
voice –
good
Project
voice.
Good
Smile.
Good
Home Assignment
• Complete the Final Group Project written portion
and hand in to Instructor at beginning of class in
Week 12.
• If handed in late the maximum mark for each
Group Member 50%.
• No late individual contributions will be accepted
• If you miss your presentation-advanced Email
notice or phone call to Instructor required plus
medical or documented support SAP.