Transcript No Slide Title

TIMBERLINE YOUTH SOCCER ASSOCIATION
Welcome
to the
TYSA Spring 2010
Coaches’ Manual
Version – February, 3 2010
TIMBERLINE YOUTH SOCCER ASSOCIATION
Contents
• TYSA Board and Administration
• The Affinity Software and You
• Paperwork and Reporting
• Discipline, Protests & Grievances
• Player Cards & Passes
• Referees
TIMBERLINE YOUTH SOCCER ASSOCIATION
• By the end of this manual:– You will have knowledge of who is in TYSA and how to
contact them
– You will have some insight into the software being used
in TYSA and what you might expect to see or be able to do
with it
– You will know who to first contact in the event that you
encounter any problem
– You will know what forms are expected of you and how to
handle them – online and via surface mail
– You will understand what is expected of you, and the
principles of how D&P is applied and why
– You will know what identification is required for players
and team officials
TIMBERLINE YOUTH SOCCER ASSOCIATION
2010 TYSA Board & Administration
President
Executive VP
Treasurer
VP Scheduling
VP Referees
VP Coaches
VP At Large
Hal Hutton
David Ortmann
Brad Martin
position vacant
Rick Friedman
Keith Wall
Mark Broughton
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
TYSA Administration
(web: www.timberlinesoccer.com)
Administrator
Terri Cahill
Scheduler
Brian Branch
[email protected]
Core Hours T-F 11:30-3:00
832-717-7277 voicemail
[email protected]
Game Reports – Please mail to:
TYSA Attn: TYSA Scorekeeper, P. O. Box 130873, The Woodlands, TX 77393-0873
TIMBERLINE YOUTH SOCCER ASSOCIATION
Contents
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TYSA Board and Administration
The Software and what you see
Paperwork and Reporting
Discipline, Protests & Grievances
Player Cards & Passes
Referees
TIMBERLINE YOUTH SOCCER ASSOCIATION
PUBLIC DOMAIN
http://www.timberlinesoccer.com
TIMBERLINE YOUTH SOCCER ASSOCIATION
PUBLIC DOMAIN
http://www.timberlinesoccer.com
TYSA – Spring 2009 Season
TIMBERLINE YOUTH SOCCER ASSOCIATION
Affinity Video
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Reschedules
• Coaches must review their complete schedule
and notify the scheduler of any conflicts or
schedule problems within 2 weeks of the date the
initial schedules are published
• After that time there will be NO reschedules
TIMBERLINE YOUTH SOCCER ASSOCIATION
Index
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TYSA Board and Administration
The Software and what you see
Paperwork and Reporting
Discipline, Protests & Grievances
Player Cards & Passes
Referees
TIMBERLINE YOUTH SOCCER ASSOCIATION
Affinity and You
As a coach you will need:• Your STYSA Affinity Logon ID with password
– If you do not have one please contact your Club
Administrator
– E.g. John E. Smith might be jesmith
TIMBERLINE YOUTH SOCCER ASSOCIATION
Affinity and Your Team
TIMBERLINE YOUTH SOCCER ASSOCIATION
Instructions on how to print
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You must also have Popup Blockers turned off in order to proceed with
printing (Pressing Cntrl and button together will bypass security software)
Click on Print Roster Button. [This should open the roster in the Crystal reports screen]
NOTE – In the Crystal Report window there are icons that allow you to perform
the following functions. By hovering over the icon the system will inform you
what function it performs
a.
Export to a different file format b.
Print to your printer
c.
Group Hide Tree (rosters are always aligned to the right, to move to flush left, you
will need to close the tree using this icon
Once you have opened the roster, click on the print icon to print your roster
Another window will open select all and click the Print button
If your internet browser has placed a security bar in your Window you will need to
repeat the last 2 steps at which time you will be prompted to open or save to save
the roster
TIP: (If you choose to save we recommend saving to your desktop)
Click on "Open" which opens the roster in Adobe Reader
Click on the Printer Icon located in the Window tool bar - and then select OK
TIMBERLINE YOUTH SOCCER ASSOCIATION
Software Problems
If you have problems with this using this software:
• Contact your Club Admin
– Include your Team details and a contact number where
you may be reached.
– Explain your problem including any error messages and
what occurred.
• If your Club cannot resolve your problem they will
escalate it - TYSA, STYSA, Affinity.
• Your Club will keep everyone aware until your problem
is resolved. Others may also be experiencing the same
problem.
TIMBERLINE YOUTH SOCCER ASSOCIATION
Affinity and Your Schedule
2009
SPRING SEASON
TYSA Spring 09
TYSA – Spring 2009 Season
<YOUR TEAM NAME>
TIMBERLINE YOUTH SOCCER ASSOCIATION
Affinity and Your Schedule
To print game card / report click Print Roster button.
This button will appear on the Wednesday prior to the Saturday game.
TIMBERLINE YOUTH SOCCER ASSOCIATION
The ‘Game Card’ or ‘Game Report’
TYSA – Spring 2009 Season
Coaches and team managers can also record Red Cards, Yellow Cards, and which players scored the goals
TIMBERLINE YOUTH SOCCER ASSOCIATION
Who does what?
Before the game starts:
Both teams will supply the official game report
card to the referee before the game begins.
TIMBERLINE YOUTH SOCCER ASSOCIATION
The ‘Game Card’ or ‘Game Report’
Coaches and team managers can also record Red Cards, Yellow Cards, and which players scored the goals
TIMBERLINE YOUTH SOCCER ASSOCIATION
Who does what?
After the game:
Check the final score and verify any discipline or
cards.
Both coaches need to sign both game cards
The referee needs to sign both game cards
The Officials also need to print their names.
REFEREE EVALUATIONS - GO TO
http://www.timberlinesoccer.com/tsra/Scripts/ref_eval_page.htm
TIMBERLINE YOUTH SOCCER ASSOCIATION
Rule 11.2.1.6
Each coach shall certify the game results upon
conclusion of the match by signing the Official Game
Report. Discrepancies on the game sheet must be
brought to the Referee’s attention prior to leaving the
field. Appeals action may be taken against a coach
who refuses to sign a complete and accurate Official
Game Report.
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Affinity and Your Scores
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Game Score Reporting - onlinec
•To input a score click on the score box area.
TIMBERLINE YOUTH SOCCER ASSOCIATION
Don’t forget to save!
This is the score card that will pop up for the Coach to input the
scores.
TIMBERLINE YOUTH SOCCER ASSOCIATION
Who does what?
The WINNING team coach will have primary
responsibility for mailing the Official Game
Report to the TYSA Scorekeeper. BOTH
teams in the case of a tie.
ALWAYS keep a copy before mailing the
original (mail does get lost).
TIMBERLINE YOUTH SOCCER ASSOCIATION
What is required on an Official Game report
before it can be mailed in?
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Game Number (identifies the game played)
Location of the Field (Dyess, Meyer Park, etc)
Field Number
Division (i.e. U13D3B, U11D2G etc)
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Final Score of the Game
Home Team Coach’s signature
Visiting Team Coach’s signature
Referees’ Signatures and any penalties
noted
TIMBERLINE YOUTH SOCCER ASSOCIATION
BOTH
team
coaches
shall
have
the
responsibility for entering the results from
the Official Game Report on the TYSA
website. This includes the Home and Visitor
scores, and all disciplinary action (cards).
Results shall be entered NO LATER than
6pm on the Monday following the date each
game was played
TIMBERLINE YOUTH SOCCER ASSOCIATION
Disciplinary Action (cards)
Most common errors and conflicts occur here
Make sure to record any cards for BOTH teams
before leaving the field
Include the reason stated for the card
This information must be entered by both
coaches and must match
TIMBERLINE YOUTH SOCCER ASSOCIATION
This is the form that you
must take to the next game
and have both the referee
and the other manager
sign. You must then send
in the form along with
your GAME SHEET (for
the game where the player
is suspended) to the TYSA
scorekeeper.
http://timberlinesoccer.com/Forms/PlayerSuspensionVerification.doc
TIMBERLINE YOUTH SOCCER ASSOCIATION
Rule 11.2.1.4
After submitting the results online, the WINNING team coach, or in the event of
a tie game, BOTH Coaches shall have 48 hours to mail to the address listed on
the TYSA website, the Official Game Report to the TYSA Scorekeeper.
The official Game Report is required to be in the TYSA Scorekeepers
possession no later than Friday of the following week of the played game or
that game will be declared a forfeit.
Rule 11.2.1.5
Failure to deliver the Official Game Report as required shall subject the
WINNING team coach (or in the event of a TIE game BOTH coaches) to D&P
action. Each coach can see if the Scorekeeper has received the game report and
the game is certified via the coaches page on the website. The website will show
“certify” or “certified” on the line of the games submitted.
TIMBERLINE YOUTH SOCCER ASSOCIATION
REPORTING SUMMARY
– Before the game – print out the game card
– At the game – give your game card to the referee
• Red Cards – get any suspension form from last game signed by the referee that the
player is not playing
– After the game – check & sign both copies of game card – Document the
score and all cards issued for your use.
– At home – submit the final score on the website; enter the referee
evaluation (http://timberlinesoccer.com/tsra/Scripts/ref_eval_page.htm)
– Mail your copy of the game card to the Scorekeeper within time limit
• KEEP a copy of the game report in case it is lost and for your records
• Red Cards – mail in any signed suspension form (keep a copy) with your game card
– Print out the next game card
– Reschedules ideally we require ~14 days notice and rules allow one
reschedule per season per team (icon disappears 10 days before game time)
TIMBERLINE YOUTH SOCCER ASSOCIATION
Contents
•
•
•
•
•
•
TYSA Board and Administration
The Software and You
Paperwork and Reporting
Discipline, Protest, and Grievance
Player Cards & Passes
Referees
TIMBERLINE YOUTH SOCCER ASSOCIATION
Our Expectations of You
• Provide a fair and equitable play group for all
participants
• Read, understand and apply the rules of the league
• Know and obey the laws of the game
• Laws and rules are different
• Develop each player to their fullest potential
• As adults, we serve as role models
• The model they follow is the one they see when
we think they are not looking!
TIMBERLINE YOUTH SOCCER ASSOCIATION
How things work in D&P
• We hear about an issue/incident that day or the next at the
latest and we look at game reports for compliance
• We always consult with the referee(s).
• We always consult with the club President/D&P Committee
member for your club.
• You are the representative of your club at the game site.
• Your actions reflect on your club, your team and most
importantly your family.
• We will watch your team play.
• You are the last person we speak with when an issue arises.
• We will follow rules (TYSA Red Book) to reach a decision
TIMBERLINE YOUTH SOCCER ASSOCIATION
Keep Your Perspective you are a Role Model
• We don’t want to D&P a player, a coach or
a team
• The D&P committee is composed of at
least one member from each club
• We don’t make emotional decisions nor do
we carry vendettas
• We just apply the rules
• If you understand the rules and follow
them, you will not hit the radar screen
TIMBERLINE YOUTH SOCCER ASSOCIATION
Contents
•
•
•
•
•
•
TYSA Board and Administration
The Software and You
Paperwork and Reporting
Discipline, Protest, and Grievance
Player Cards & Passes
Referees
TIMBERLINE YOUTH SOCCER ASSOCIATION
Rule 6.2 – Presentation of Passes
• Player passes are to be checked for all D2 & D3 games
• All games will be played regardless of passes
• Referee’s will note missing passes on the game report
• The team has until the end of the game to produce any
missing passes
– all players must stay on the field & in uniform
• Games played with missing player passes will be
declared forfeit by the offending team
• D&P Process will be the only avenue for appeal
Recent photo please!
TIMBERLINE YOUTH SOCCER ASSOCIATION
KidSafe Passes
• You must have a KidSafe pass prior to the
season starting. If you have not registered
for your KidSafe pass, you need to do so
immediately through your Club.
• The new process for KidSafe is to register
through the Affinity software.
• You will receive a blue pass. This pass needs
to have your picture attached, be signed, and
laminated.
TIMBERLINE YOUTH SOCCER ASSOCIATION
Coaching Licenses
• Only Registered Coaches may participate in STYSA
sanctioned events
• STYSA 3.1.16 Defines a Registered Coach as a
coach who’s background check was not rejected
and who has completed an age appropriate
coaching license within 1 year of appointment as
a coach
• TYSA Rule 3.1.3.3 requires a coach to be licensed
TIMBERLINE YOUTH SOCCER ASSOCIATION
Insurance Claims
• Insurance claim forms can be found on the TYSA
website under forms. Insurance forms are to be filed
thru your Home Association Administrator. Complete
pages 2 and 3 of the form (page 1 to be completed by
Administrator). TYSA coaches will mail their completed
forms to the TYSA Administrator (mailing address on
the TYSA website) and unaffiliated teams will file their
claims thru their Home Association.
• Note: Claims for Super II, Div II, Div III and Div IV are
filed thru your Home Association. Div I claims are filed
through EDDOA (U11-12 EDDOA play group teams file
through TYSA).
TIMBERLINE YOUTH SOCCER ASSOCIATION
Contents
•
•
•
•
•
•
TYSA Board and Administration
The Software and You
Paperwork and Reporting
Discipline, Protest & Grievance
Player Cards & Passes
Referees
TIMBERLINE YOUTH SOCCER ASSOCIATION
Rick Friedman
TYSA VP Referees
Version – 05 February 2009 MB
TIMBERLINE YOUTH SOCCER ASSOCIATION
• At the end of this meeting: You have knowledge of who is in TYSA and how to contact
them
 You have some insight into the software being used in
TYSA and what you might expect to see or be able to do
with it.
 You know who to first contact in the event that you
encounter any problem.
 You know what forms are expected of you and how to
handle them – online and via surface mail.
 You understand what is expected of you, and the principles
of how D&P is applied and why
 You know what identifications are required for players and
team officials
TIMBERLINE YOUTH SOCCER ASSOCIATION
References
Administrator/Scorekeeper
Terri Cahill - [email protected]
Schedule, Coaches page, Roster,
http://www.stx-tysaspring10.sportsaffinity.com
Timberline Website
http://www.timberlinesoccer.com
Timberline Referee Evaluation Form
http://www.timberlinesoccer.com/tsra/Scripts/ref_eval_page.htm
Player Suspension Form
http://timberlinesoccer.com/Forms/PlayerSuspensionVerification.doc
TIMBERLINE YOUTH SOCCER ASSOCIATION
Thank you for your time
ENJOY THE SOCCER!
Remember – we are all volunteers
and
you are the Role Model
TIMBERLINE YOUTH SOCCER ASSOCIATION
Appendix
Additional Software Information
TIMBERLINE YOUTH SOCCER ASSOCIATION
PUBLIC DOMAIN
TYSA – Spring 2009 Season
• Within the schedule the parent can click on the field
to get directions and rainout numbers
• Results can be viewed
• Standings viewed
• Rain outs will be posted
TIMBERLINE YOUTH SOCCER ASSOCIATION
Affinity and You
http://stx-kac.affinitysoccer.com
TIMBERLINE YOUTH SOCCER ASSOCIATION
http://stx-<your club_ID>affinitysoccer.com
TIMBERLINE YOUTH SOCCER ASSOCIATION
Affinity and Your Team
http://stx-kac.affinitysoccer.com
TIMBERLINE YOUTH SOCCER ASSOCIATION
Affinity and Your Team
TIMBERLINE YOUTH SOCCER ASSOCIATION
Affinity and Your Team
http://stx.affinitysoccer.com
TIMBERLINE YOUTH SOCCER ASSOCIATION
Affinity and Your Team
TIMBERLINE YOUTH SOCCER ASSOCIATION
Affinity and Your Schedule
TIMBERLINE YOUTH SOCCER ASSOCIATION
Reschedules
• Coaches – log in to the Affinity website and check your schedule
• Under the Game number you will see a reschedule button prior to a
game being played
• The ability to reschedule disappears ~7-10 days before game day
• Coaches/Team Managers will have the ability to enter a new date,
time, field, etc and an email will be generated to the opposing team
contact
• They can go back and forth twice until the system will deadlock the
request and then the TYSA admin will need to complete
• System will alert
if there is a coaching conflict or there is already a
Reschedule
game scheduled for the date and time
• IT IS VERY IMPORTANT TO CHECK YOUR EMAILS AND THE
GAME SCHEDULE ONLINE