Transcript TIMBERLINE YOUTH SOCCER ASSOCIATION The
TIMBERLINE YOUTH SOCCER ASSOCIATION
Welcome to the TYSA Spring 2013 Coaches’ Manual
Version – February 13, 2013
TIMBERLINE YOUTH SOCCER ASSOCIATION Contents
• TYSA Board and Administration • The Got Soccer Software and You • Paperwork and Reporting • Discipline, Protests & Grievances • Player Cards & Passes • Referees
TIMBERLINE YOUTH SOCCER ASSOCIATION
• By the end of this manual: – You will have knowledge of who is in TYSA and how to contact them – You will have some insight into the software being used in TYSA and what you might expect to see or be able to do with it – You will know who to first contact in the event that you encounter any problem – You will know what forms are expected of you and how to handle them – online and via surface mail – You will understand what is expected of you, and the principles of how D&P is applied and why – You will know what identification is required for players and team officials
TIMBERLINE YOUTH SOCCER ASSOCIATION President Executive VP Treasurer VP Scheduling VP Referees VP Coaches VP At Large 2013 TYSA Board & Administration Hal Hutton David Ortmann Brad Martin Don Gay Rick Friedman Keith Wall Mark Broughton [email protected]
TYSA Administration Administrator Terri Cahill Scheduler Scott Tucker (web: www.timberlinesoccer.com) [email protected]
Core Hours T-F 11:30-3:00 832-717-7277 voicemail [email protected]
Game Reports – Please mail to:
TYSA Attn: TYSA Scorekeeper, P. O. Box 130873, The Woodlands, TX 77393-0873
TIMBERLINE YOUTH SOCCER ASSOCIATION Contents
• TYSA Board and Administration • The Software and what you see • Paperwork and Reporting • Discipline, Protests & Grievances • Player Cards & Passes • Referees
TIMBERLINE YOUTH SOCCER ASSOCIATION PUBLIC DOMAIN http://www.timberlinesoccer.com
TIMBERLINE YOUTH SOCCER ASSOCIATION PUBLIC DOMAIN http://www.timberlinesoccer.com
TYSA – Spring 2009 Season
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Live Demo
TIMBERLINE YOUTH SOCCER ASSOCIATION Reschedules
• No reschedules for the Spring season • Changes may be made by TYSA – Weather issues/rainouts – Officials or field availability – Field coordinator requests – Errors
If games are rescheduled we will make every effort to keep the games at the original location – but location may change due to field availability or other reasons
TIMBERLINE YOUTH SOCCER ASSOCIATION Index
• TYSA Board and Administration • The Software and what you see • Paperwork and Reporting • Discipline, Protests & Grievances • Player Cards & Passes • Referees
TIMBERLINE YOUTH SOCCER ASSOCIATION
Got Soccer and You
As a coach you will need:-
• Your Got Soccer Logon ID with password – If you do not have one please contact your Club
Administrator or Got Soccer
TIMBERLINE YOUTH SOCCER ASSOCIATION
Got Soccer and Your Team
TIMBERLINE YOUTH SOCCER ASSOCIATION Instructions on how to print
• • • • • • • • • • •
You must also have Popup Blockers turned off in order to proceed with
printing (Pressing Cntrl and button together will bypass security software)
Click on Print Roster Button.
[This should open the roster in the Crystal reports screen]
NOTE – In the Crystal Report window there are icons that allow you to perform the following functions. By hovering over the icon the system will inform you what function it performs a.
Export
to a different file format b.
to your printer c.
Group Hide Tree
(rosters are always aligned to the right, to move to flush left, you will need to close the tree using this icon Once you have opened the roster, click on the print icon to print your roster Another window will open select all and click the Print button If your internet browser has placed a security bar in your Window you will need to repeat the last 2 steps at which time you will be prompted to open or save to save the roster TIP: (If you choose to save we recommend saving to your desktop) Click on "Open" which opens the roster in Adobe Reader Click on the Printer Icon located in the Window tool bar - and then select OK
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Software Problems
If you have problems with this using this software: • Contact your Club Admin – Include your Team details and a contact number where you may be reached.
– Explain your problem including any error messages and what occurred.
• If your Club cannot resolve your problem they will escalate it - TYSA, STYSA, Got Soccer.
• Your Club will keep everyone aware until your problem is resolved. Others may also be experiencing the same problem.
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Got Soccer and Your Schedule
2009
SPRING SEASON TYSA Spring 09 TYSA – Spring 2009 Season
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Got Soccer and Your Schedule
To print game card / report click Print Roster button. This button will appear on the Wednesday prior to the Saturday game.
TIMBERLINE YOUTH SOCCER ASSOCIATION The ‘Game Card’ or ‘Game Report’ Top Half
Coaches and team managers can also record Red Cards, Yellow Cards, and which players scored the goals
TIMBERLINE YOUTH SOCCER ASSOCIATION The ‘Game Card’ or ‘Game Report Bottom Half
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Who does what?
Before the game starts: Both teams will supply the official game report card to the referee before the game begins.
TIMBERLINE YOUTH SOCCER ASSOCIATION The ‘Game Card’ or ‘Game Report’
Both coaches will supply game card to Referee. Make sure that your jersey numbers are loaded in Got Soccer.
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Who does what?
After the game: Check the final score and verify any discipline or cards.
Both coaches need to sign both game cards The referee needs to sign both game cards The Officials also need to print their names.
REFEREE EVALUATIONS - GO TO http://www.timberlinesoccer.com/tsra/Scripts/ref_eval_page.htm
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Rule 11.2.1.6
Each coach shall certify the game results upon conclusion of the match by signing the Official Game Report. Discrepancies on the game sheet must be brought to the Referee’s attention prior to leaving the field. Appeals action may be taken against a coach who refuses to sign a complete and accurate Official Game Report.
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Got Soccer and Your Scores
TIMBERLINE YOUTH SOCCER ASSOCIATION Game Score Reporting - onlinec
•To input a score click on the score box area.
TIMBERLINE YOUTH SOCCER ASSOCIATION Don’t forget to save!
This is the score card that will pop up for the Coach to input the scores.
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Who does what?
The WINNING team coach will have primary responsibility for mailing teams in the case of a tie.
the Official Game Report to the TYSA Scorekeeper. BOTH ALWAYS keep a copy before mailing the original (mail does get lost).
TIMBERLINE YOUTH SOCCER ASSOCIATION What is required on an Official Game report before it can be mailed in?
• Game Number (identifies the game played) • Location of the Field (Dyess, Meyer Park, etc) • Field Number • Division (i.e. U13D3B, U11D2G etc) • Final Score of the Game • Home Team Coach’s signature • Visiting Team Coach’s signature • Referees’ Signatures and any penalties
noted
TIMBERLINE YOUTH SOCCER ASSOCIATION BOTH team coaches shall have scores, and all disciplinary action (cards).
the responsibility for entering the results from the Official Game Report on the TYSA website. This includes the Home and Visitor Results shall be entered NO LATER than 6pm on the Monday following the date each game was played
TIMBERLINE YOUTH SOCCER ASSOCIATION Disciplinary Action (cards) Most common errors and conflicts occur here Make sure to record any cards for BOTH teams before leaving the field Include the reason stated for the card This information must be entered by both coaches and must match
TIMBERLINE YOUTH SOCCER ASSOCIATION This is the form that you must take to the next game and have both the referee and the other manager sign. You must then send in the form along with your GAME SHEET (for the game where the player is suspended) to the TYSA scorekeeper. http://timberlinesoccer.com/Forms/PlayerSuspensionVerification.doc
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Rule 11.2.1.4
After submitting the results online, the WINNING team coach, or in the event of a tie game, BOTH Coaches shall have 48 hours to mail to the address listed on the TYSA website, the Official Game Report to the TYSA Scorekeeper.
The official Game Report is required to be in the TYSA Scorekeepers possession no later than Friday of the following week of the played game or that game will be declared a forfeit.
Rule 11.2.1.5
Failure to deliver the Official Game Report as required shall subject the WINNING team coach (or in the event of a TIE game BOTH coaches) to D&P action. Each coach can see if the Scorekeeper has received
the
game report and the game is certified via the coaches page on the website. The website will show “certify” or “certified” on the line of the games submitted.
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REPORTING SUMMARY
– Before the game – print out the
game card
– At the game – give your game card to the referee • Red Cards – get any suspension form from last game signed by the referee that the
player is not playing
– After the game – check & sign both copies of game card –
score and all cards issued for your use.
Document the
– At home –
submit the final score
on the website; enter the
referee evaluation (http://timberlinesoccer.com/tsra/Scripts/ref_eval_page.htm)
– Mail your copy of the game card to the Scorekeeper within time limit • KEEP a copy of the game report in case it is lost and for your records • Red Cards – mail in any signed suspension form (keep a copy) with your game card – Print out the next
game card
– Reschedules ideally we require ~14 days notice and rules allow one reschedule per season per team (icon disappears 10 days before game time)
TIMBERLINE YOUTH SOCCER ASSOCIATION Contents
• TYSA Board and Administration • The Software and You • Paperwork and Reporting • Discipline, Protest, and Grievance • Player Cards & Passes • Referees
TIMBERLINE YOUTH SOCCER ASSOCIATION Our Expectations of You
• Provide a fair and equitable play group for all
participants
• Read, understand and apply the
rules of the league
• Know and obey the laws of the game • Laws and
rules are different
• Develop each player to their fullest potential • As adults, we serve as role models •
The model they follow is the one they see when we think they are not looking!
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How things work in D&P
. The TYSA Administrator receives game reports and reviews for any possible rule violations or we hear about an issue/incident that day or the next.
• The issue/incident is turned over to the Executive VP for
investigation and ruling.
. We will consult with the Referee(s) . We will contact the coaches involved with the issue.
. We will notify the President/D&P Committee of the club about the issue.
. We will follow the rules ( TYSA Red Book ) to reach a decision.
. We will watch your team play a game in the future.
• You are the representative of your club at the game site.
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Keep Your Perspective you are a Role Model
• We don’t want to D&P a player, a coach or
a team.
• The TYSA D&P Committee is composed of
Executive Board Members or Presidents of the Clubs
• We don’t make emotional decisions nor do
we carry vendettas.
• We just apply the rules of the TYSA Red
Book
• If you understand the rules and follow
them, you will not hit the radar screen
TIMBERLINE YOUTH SOCCER ASSOCIATION Contents
• TYSA Board and Administration • The Software and You • Paperwork and Reporting • Discipline, Protest, and Grievance • Player Cards & Passes • Referees
TIMBERLINE YOUTH SOCCER ASSOCIATION Rule 6.2 – Presentation of Passes
• Player passes are to be checked for all D2 & D3 games • All games will be played regardless of passes • Referee’s will note missing passes on the game report • The team has until the end of the game to produce any
missing passes
– all players must stay on the field & in uniform • Games played with missing player passes will
be declared forfeit by the offending team will
• D&P Process will be the only avenue for appeal
Recent photo please!
TIMBERLINE YOUTH SOCCER ASSOCIATION
KidSafe Passes
• You
must have a KidSafe pass immediately through your Club.
prior to the season starting. If you have not registered for your KidSafe pass, you need to do so
• The new process for KidSafe is to register
through the Got Soccer software.
• You will receive a yellow pass.
needs to have your picture attached, be signed, and laminated.
This pass
• The Pass must be visible at all times before
and during the game. (Wear around the neck or clip to a jacket or jersey)
TIMBERLINE YOUTH SOCCER ASSOCIATION
Coaching Licenses
• Only Registered Coaches may participate in STYSA
sanctioned events
• STYSA 3.1.16 Defines a Registered Coach as a
coach who’s background check was not rejected and who has completed an age appropriate coaching license within 1 year of appointment as a coach
• TYSA Rule 3.1.3.3 requires a coach to be licensed
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Insurance Claims
• Insurance claim forms can be found on the TYSA
website under forms. Insurance forms are to be filed thru your Home Association Administrator. Complete pages 2 and 3 of the form (page 1 to be completed by Administrator). TYSA coaches will mail their completed forms to the TYSA Administrator (mailing address on the TYSA website) and unaffiliated teams will file their claims thru their Home Association.
• Note: Claims for Super II, Div II, Div III and Div IV are
filed thru your Home Association. Div I claims are filed through EDDOA (U11-12 EDDOA play group teams file through TYSA).
TIMBERLINE YOUTH SOCCER ASSOCIATION Contents
• TYSA Board and Administration • The Software and You • Paperwork and Reporting • Discipline, Protest & Grievance • Player Cards & Passes • Referees
TIMBERLINE YOUTH SOCCER ASSOCIATION
Rick Friedman TYSA VP Referees
TIMBERLINE YOUTH SOCCER ASSOCIATION
• At the end of this meeting:- You have knowledge of who is in TYSA and how to contact them You have some insight into the software being used in TYSA and what you might expect to see or be able to do with it.
You know who to first contact in the event that you encounter any problem.
You know what forms are expected of you and how to handle them – online and via surface mail.
You understand what is expected of you, and the principles of how D&P is applied and why You know what identifications are required for players and team officials
TIMBERLINE YOUTH SOCCER ASSOCIATION
References
Administrator/Scorekeeper Terri Cahill - [email protected]
Schedule, Coaches page, Roster, http://www.
xxx .com
Timberline Website http://www.timberlinesoccer.com
Timberline Referee Evaluation Form http://www.timberlinesoccer.com/tsra/Scripts/ref_eval_page.htm
Player Suspension Form http://timberlinesoccer.com/Forms/PlayerSuspensionVerification.doc
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Thank you for your time ENJOY THE SOCCER!
Remember – we are all volunteers and you are the Role Model
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Appendix
Additional Software Information
TIMBERLINE YOUTH SOCCER ASSOCIATION PUBLIC DOMAIN TYSA – Spring 2009 Season
• Within the schedule the parent can click on the field to get directions and rainout numbers • Results can be viewed • Standings viewed • Rain outs will be posted
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Affinity and You
http://stx kac .affinitysoccer.com
TIMBERLINE YOUTH SOCCER ASSOCIATION http://stx
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Affinity and Your Team
http://stx kac .affinitysoccer.com
TIMBERLINE YOUTH SOCCER ASSOCIATION
Affinity and Your Team
TIMBERLINE YOUTH SOCCER ASSOCIATION
Affinity and Your Team
http://stx.affinitysoccer.com
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Affinity and Your Team
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Affinity and Your Schedule
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Reschedules
• Coaches – log in to the Affinity website and check your schedule • Under the Game number you will see a reschedule button prior to a game being played • The ability to reschedule disappears ~7-10 days before game day • Coaches/Team Managers will have the ability to enter a new date, time, field, etc and an email will be generated to the opposing team contact • • They can go back and forth twice until the system will deadlock the request and then the TYSA admin will need to complete • System will alert if there is a coaching conflict or there is already a game scheduled for the date and time
IT IS VERY IMPORTANT TO CHECK YOUR EMAILS AND THE GAME SCHEDULE ONLINE