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Tempus Tempus Workshop Sarajevo 7 June 2006 « Good practice in Preparing an Application » Anne Collette European Training Foundation Tempus Department Website : http://www.ec.europa.eu/Tempus [email protected] 1 Tempus Good practice • Read the Guide for Applicants • Use the Tempus website – Frequently Asked Questions (FAQ) – Contractual documents – Updates • Consult NTO/NCP/Tempus Department • Be aware of other HE projects in the PC concerned – past or ongoing • Use the application form you find in the Tempus website 2 Tempus Avoid the most common mistakes • Do not modify the application form • Only the information requested in the application form is assessed (no annexes) • Do not assume prior technical or “historical project related” knowledge on the part of the assessor (externals) – define the background and the context • Do not submit several similar proposals 3 Tempus Background of the project • Demonstrate the relevance of the project in the local/regional context • Show link between the PC national HE context & needs to be addressed by the project • Identify the needs of major stakeholders • Describe clearly the Dept/Faculty/structure directly concerned by project 4 Tempus Consortium • DIVISION OF ROLES Demonstrate the relevant experience and role of each PC/EU consortium member • COMPETENCE Demonstrate the ability of proposed consortium to address the PC Institutions’ needs and to deliver the expected outcomes 5 Tempus The project • Ensure that the project proposal clearly addresses the problem & needs analysis • Use the most appropriate methodology (processes/ approaches/ tools and resources) • Ensure that the new/up-dated subjects/procedures/courses to be introduced are relevant for the project objective(s) • Clearly indicate content of any new/up-dated subjects/procedures & duration/structure 6 Tempus Logical framework • Ensure that the LFM is consistent with the previous sections & adequately completed • Check the logic of the project demonstrated in the LFM • Include indicators of progress realistic & relevant to the project objectives and outcomes • Remember to identify & address main assumptions & risks 7 Tempus Workplan • Demonstrate that sufficient time has been allocated to implementation & preparation • Consider carefully the scheduling & location of activities • Ensure the most logical and cost-efficient planning 8 Tempus Outcomes & Activities • Define each outcome clearly • Ensure a logical progression of outcomes from one project year to the next one • Indicate and address assumptions & risks • Propose suitable activities to achieve each individual outcome – Remember that you may group reoccurring activities • Distribute tasks among consortium members/experts for each activity clearly & appropriately 9 Tempus Outcomes & Activities (ctd.) • Indicate and quantify all appropriate target groups • Ensure that the inputs requested are directly related to the activities & are cost-efficient • Identify, budget & justify relevant equipment • Plan appropriate number of individuals, direction and duration of each mobility flow in relation to each activity 10 Tempus Dissemination & Sustainability • Consider relevant dissemination & sustainability strategies • Think about internal dissemination within PC Institutions & external dissemination activities to others who could benefit • Identify suitable tools • Consult stakeholders to ensure sustainability • Consider and describe what will happen after the end of the project 11 Tempus Quality Control & Monitoring • Choose an appropriate quality control strategy (peer reviews, accreditation, surveys) – both internal and external control • Plan for regular monitoring measures (quantitative approaches: overall quotas and deadlines for tangible and intangible outputs) 12 • Clearly select indicators of progress & tools for assessment appropriate to the activities? Tempus Management of the Project • Allocate roles & clear division of responsibilities to each consortium member • Integrate the PC consortium members into decision-making and implementation structure • Ensure fair decision-making processes & effective communication 13 Tempus Good luck! • Call the selection team at the Tempus office or the NTO if needed • If selected, read the contract (do not assume that all the activities in the application are eligible) Thanks. 14