Transcript Kroger GTIN conversion Vendor Webinar

Kroger Accelerated GTIN
Conversion
Global Data Synchronization
(GTIN) Project
© 2011 1SYNC | | Proprietary and Confidential
Global Data Synchronization (GTIN) Project
Why is Kroger asking its suppliers to convert to Global Trade Item
Numbers (GTINs)?
• Kroger is re-engineering its internal systems and processes to support a full
conversion to GDS.
• One of the key components of this initiative requires that a supplier’s items be
GTIN-compliant.
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• Part of our journey towards GDSN implementation is to get your items GTIN
compliant within our current product database.
– One of the steps that 1SYNC is doing for us as they help us with this massive task is to
ensure the new case GTINs that you provide on the spreadsheet match to what you
published to us (if you are currently a GDSN member) for the case GTIN and its pack
size.
– We are converting many thousands of vendors and hundreds of thousands of items,
and this automated process is the method we developed to help us successfully
accomplish this in an acceptable timeframe.
• GTINs will then become the key item identifier in all EDI transactions with its
suppliers (EDI version 5010).
• June 30, 2012 is the deadline for this conversion effort.
© 2011 1SYNC | | Proprietary and Confidential
Global Data Synchronization (GTIN) Project
Who is included in the scope of this conversion?
• All of Kroger’s non-GTIN converted vendors who have orderable cases
• If you have received an email with the subject line: Kroger GTIN Conversion /
GDSN Initiative - ACTION REQUIRED, then you have been identified as having
products that could be in the scope of this project.
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© 2011 1SYNC | | Proprietary and Confidential
Global Data Synchronization (GTIN) Project
What is the process to convert your UPC’s to GTIN’s?
• You will receive a packet containing Kroger Merchandising Letter, GTIN
Conversion Project FAQ, EDI Conversion FAQ, and the Kroger EDI Partner
Guide.
• IMPORTANT: Please fill out the Kroger GTIN/5010 Conversion Questionnaire
(often referred to as the Vendor Checklist) at http://edi.kroger.com/ediforms within
10 business days of receipt.
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– Even if you feel your items are not impacted by this project, please fill out the
checklist. If you are DSD only and do not have product in any Kroger warehouses or
do not do business with us, there are fields on the questionnaire that you can check.
– If you have additional comments that you want to make, please click yes for the
question “Are there any specific dates in which you would be unable to perform this
conversion process?” and add your comments in the section below the question.
• If we determine you should remain in scope for this project, 1SYNC will contact
you to confirm a conversion date. You will have 10 business days to request a
change to your conversion date.
© 2011 1SYNC | | Proprietary and Confidential
Global Data Synchronization (GTIN) Project
What is the process to convert your UPC’s to GTIN’s? (cont’d)
• You will receive a list of case UPCs along with further information four weeks prior
to your scheduled conversion date.
• If you are already on a Global Data Synchronization Network (GDSN) publish your
GTINs to Kroger (GLN 0011110000019). This will allow 1Sync to compare the
Case GTIN’s you provide us on the spreadsheet. Kroger cannot receive your
published data at this time and cannot return a Catalog Information Confirmation
(CIC).
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– If you want to start GDS you may choose any data pool. While Kroger does not
endorse any particular data pool, 1SYNC is Kroger's preferred data pool
provider. Additional information on GDSN-certified data pools can be found at
www.gs1us.org or http://edi.kroger.com
• Once you have completed filling out your Kroger case UPC list with the GTIN
converted items, send the list back to 1SYNC.
• If you have items which are discontinued or for whom you are no longer the owner,
please provide this information on the Kroger case UPC list so Kroger can update
its information.
• If you do EDI transactions with Kroger, you will need to update to EDI Version 5010
before or the same day as your GTIN Conversion.
© 2011 1SYNC | | Proprietary and Confidential
Global Data Synchronization (GTIN) Project
Common Questions
• CIC’s (Catalog Item Confirmation) – Kroger will be unable to respond with CIC’s
until its internal systems are on-line. We ask that you publish so your data can be
verified. New items will be handled with an NIF (New Item Form), as well as
through GDSN.
• Publishing your data to Kroger does not convert your items to GTIN in our current
database.
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• Private label items – If you are doing EDI version 5010 with Kroger, our private
label items will be sent as GTIN-14 with a 0 + 12 digit U.P.C. + check digit. This is
a restriction within our EDI system. Another project is defining the hierarchies
within our Kroger Private Label products.
• Packaging – Kroger recommends that you change your packaging to reflect your
GTIN within 3 months from your conversion.
• Fred Meyer Scope - Fred Meyer General Group exclusive suppliers are currently
out of scope. However, suppliers that supply products to other Kroger (Peyton)
warehouses need to convert to GTIN and will also need to convert to EDI version
5010.
© 2011 1SYNC | | Proprietary and Confidential
Global Data Synchronization (GTIN) Project
Common Questions – Cont’d.
•
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Distributors– Let your distributors know that you need to convert to GTIN-14. If they
are communicating with Kroger via EDI, they need to convert to EDI version 5010
to avoid any disruptions in communication.
Global Data Synchronization (GTIN) Project
What if I have questions?
• Please contact 1SYNC at 1 866.280.4013, option 4 or
[email protected]
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• If you have EDI related questions regarding this initiative, please contact Kroger
via email at [email protected].
• Please visit http://edi.kroger.com to view the Kroger GTIN/EDI FAQ document and
this webinar presentation.
• Please visit http://www.1sync.org/kroger for more information regarding this
initiative.
© 2011 1SYNC | | Proprietary and Confidential
QUESTIONS?
© 2011 1SYNC | | Proprietary and Confidential