Transcript Document

Grants.gov Guide
to the Unknown
Research Roundtable
June 20, 2006
Tammy Custer
Sponsored Program Services
Grants.gov: What is it?
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Single electronic source for finding federal grant
opportunities (find) and submitting proposals
(apply)
Covers grant programs from 26 grant-making
agencies
Based on standard forms (SF424 R&R)
Forms based interface using PureEdge
Developing a system-to-system interface
Using grants.gov
NO PURCHASE NECESSARY
TO PLAY
Current Submission Process –
PureEdge Forms
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Find application package at grants.gov
Download PureEdge viewer
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http://www.grants.gov/DownloadViewer
Complete all required and any necessary optional forms
Send completed PureEdge package along with Form 10
to SPS for submission
Plan extra time for submission complications
Submission may require follow up in agency systems
which may need registration.
REGISTRATION IS NOT REQUIRED
PureEdge Forms – Tips
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Do Not Register! Cornell is registered in CCR
and has institutional DUNS number
Citrix Server for Non-Windows Users:
http://www.grants.gov/MacSupport
Application is not web-based
Print button bad - Must print each page
individually
READ GUIDELINES
Save document before closing application
Agency Links
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Grants.gov Tips:
http://www.grants.gov/assets/GrantsgovSubmi
tTips.pdf
NIH Guide:
http://era.nih.gov/ElectronicReceipt/index.htm
Education: http://egrants.ed.gov/help/GrantsgovSubmissionProce
dures.pdf
Grants.gov: NIH Announcement
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transition from the PHS398 application to the
SF424 Research and Related (R&R) application,
and
simultaneously transition to electronic
submission via Grants.gov by the end of 2007
Notice Number: NOT-OD-05-067, August 19, 2005
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-067.html
2004 Statistics on NIH Proposals
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Proposals submitted: 344
VETERINARY MED 123
ARTS & SCIENCES 75
CALS
64
HUMAN ECOLOGY 43
ENGINEERING
28
VP/RESEARCH
6
GENEVA
2
CIS
2
ILR
1
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Top Departments:
Biomedical Sciences
Molecular Bio
Microbio & Immuno
Nutritional Sci
Molecular Medicine
Chemistry
Neuro & Beh
39
44
29
26
24
23
23
Oct 1 deadline submissions: 27
Grants.gov: Other Agencies
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NSF: Guidelines now offer submission via Grants.gov
or FastLane. No indication that FastLane will go away
anytime soon
USDA: Slow rollout. Using for some programs. Cornell
is pilot project partner
Energy: Integration of grants.gov submissions into
IIPS system
Smaller agency are generally moving more rapidly to
grants.gov
Preparing for a
grants.gov future at
Cornell
Cornell Support & Development
Plans
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Awareness campaign
PureEdge e-forms training
Dialog with federal agencies
Enforce local proposal submission deadlines to
allow time for problem resolution (Proposals
submitted to SPS on time get priority over those
submitted late)
Cornell Grants.gov Information
http://www.osp.cornell.edu/grants.gov/
Recently added links:
 NIH Electronic Receipt web site
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http://era.nih.gov/ElectronicReceipt/
NIH Video Conference – January 11, 2006
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http://videocast.nih.gov/
NIH Grants.gov
Judy Wood
College of Veterinary Medicine
June 20, 2006
Research Round Table
Preamble
• The instructions and guidelines change
daily. Check the web site for updates.
• The NIH and Grants.gov staff are
supportive and understanding.
• The process for preparing and submitting
applications is different. The end result,
the application, looks different as well.
• This session is only an introduction to NIH
Grants.gov.
Initial steps
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Finding the application kit
The NIH Guide
Principal Investigator
Downloading the forms, instructions &
software; save the application on a shared
drive
Meet with the Principal Investigator; identify
a point of contact to upload the forms and
assure the application is complete.
Save the application on the shared drive;
back up the application each time it is
edited.
The Principal Investigator needs to be
registered in the NIH Commons prior to the
deadline
The Application
•All files are uploaded as PDF files.
•Name the files without spaces in the file name.
•Bear in mind pages restrictions and font sizes.
•Keep the instructions and guidelines at your finger tips.
•Pay close attention to the special instructions noted by the
NIH logo. For example, the abstract is limited to 31 lines.
•Headers and footers should not be included; nor a table of
contents.
•Back up the application each time it is edited.
•If working from Mac to PC or PC to Mac assure symbols
transfer correctly.
•Proof each screen. It’s easy to miss importing data.
Validation
•The system is a bit cumbersome.
•There isn’t a master checklist to show what you have
completed and what still needs to be completed.
The submission process as of June 1,
2006
•Grants.gov closes at 11:00 pm each night. The
NIH deadline for submission is 5:00 pm.
•On the day of submission, the system is slow
and at times the link to grants.gov is
unavailable.
•The Form 10, addendum signature page, and
internal detailed budget are provided.
•The Department/Principal Investigator notifies
the Signing Official when the application is
complete.
Validation by Grants.gov
and the NIH
•Confirmation that the application has been received is
sent to the signing official (and investigator?). A tracking
number is provided.
•A subsequent email notification is received indicating
that the application has been validated and forwarded to
the NIH.
•NIH, turn in, indicates that they have received the
application.
•Either the NIH A) accepts the application and asks that
the Signing Official and Principal Investigator review the
application or B) indicates there are errors and/or
warnings and the application needs to be resubmitted.
Ugh.
•There is a difference between WARNINGS and
ERRORS.
Corrections
•Errors and Warnings found by the NIH through their
validation process, can be corrected.
•Other modifications are sent directly to the NIH after
consultation with the Scientific Review Administrator.
•Examples of Errors and Warning:
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pdf files vs word files.
Missing required field information
PI name doesn’t match Commons identified name
Page lengths
Files Copies
•In the College of Veterinary Medicine, the application
is printed and copies are made for distribution. The
Form 10, addendum signing page, and budget are
sent to Sponsored Programs.
Start early….
Engage the PI and Sponsored Programs
Services ….
Understand the Process is New…
No need to buy any more stock in federal
express.
Grants.gov & Kuali
Research Administration Round Table
Dan Dwyer
June 20, 2006
Grants.gov System-to-System
• System-to-system solution allows university
to control the user interface, routing and
integration with other systems
• PureEdge no longer needed
• Four organizations up and running; MIT,
Cayuse, InfoEd, ClinicTools (February 06)
System-to-System: A Kuali Solution
• Cornell, as a Kuali partner, is participating in
development of a grants.gov submission
system
• Efforts to date:
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Map data elements
Build budget development tool
Define routing document
Map current Form 10 process
System-to-System: A Kuali Solution
• Implementation decisions will be dependent
on fit to Cornell needs and resources
available
• Campus input will be sought during
evaluation and testing phases.
• Early e-Form10 deployment being considered
• Earliest availability will be fall of 2007
References
• Cornell grants.gov information
– http://www.osp.cornell.edu/grants.gov/
• Federal grants.gov information
– http://grants.gov/
• Kuali
– http://www.kuali.org/