Transcript Transfer Monitoring - Southeast Missouri State University

Transfer Monitoring
Transfer Monitoring

SCT Banner Transfer Monitoring batch file
processing was introduced in the 5.4/4.13
Release Guides (January 2002).
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This process replaced the Financial Aid
Transcript process in July 2001.
Forms Affected
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RTVHOLD
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Create mandatory seven-day hold required for
transfer monitoring
Check Disbursement Hold field
GLRSLCT
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Hold Type Validation Form
Population Selection Rules Form
Create code and description for Transfer
Monitoring Alert selection
Names of students in incoming NSLDS Alert files
are added to selection automatically during the
Transfer Monitoring Import Process (RNRTMNI .)
New Forms
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RNATMNT
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Transfer Monitoring Form
User identifies mid-year transfer students and
manually adds student ID’s to form.
The data on RNATMNT may be updated prior to
extract.
User identifies students to remove from TM and
manually clicks ‘Remove’ field to stop Transfer
Monitoring.
‘Remove’ field may be checked only after record
is extracted to remove a student from the
monitoring process.
New Process
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RNRTMAC - Trans. Monitoring Application
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User identifies mid-year transfer students and batch
process adds student ID’s to form.
The data on RNATMNT may be updated prior to extract.
User identifies students to remove from TM and manually
clicks ‘Remove’ field to stop Transfer Monitoring.
‘Remove’ field may be checked only after record is extracted
to remove a student from the monitoring process.
Population Selection can be used.
New Processes
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RNRTMNE
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Transfer Monitoring Extract
Extracts students based on RNATMNT
add/remove data.
Multi-campus schools must run extract process
separately for each school code in use.
Output includes:
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Monitor Begin Date populated on RNATMNT
form for new records to be added.
Outgoing trininfin.dat file is created to transmit
to NSLDS.
New Processes
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RNRTMNE
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(Cont.)
Batch ID entry on the RPIBATC form.
Add or Remove Batch ID added to student record
on RNATMNT form.
.lis file showing students added to or removed
from Transfer Monitoring.
Federally required seven-day hold posted on the
ROAHOLD Form for each student being added to
Transfer Monitoring.
Hold expires automatically.
New Processes
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RNRTMNE
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(Cont.)
School should transmit School Inform file on the
same day it is created because:
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Monitor Begin Date assigned during extract
process must be current or future date that is
not later than the enrollment start date.
See examples - 5.4/4.13 Release Guides.
Holds must be in place for proper number of
days.
New Processes
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RNRTMNI
Transfer Monitoring Import
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Uploads TRNINFOP Error/Acknowledgement file
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Parameter to print output report
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Header and trailer only if no error messages.
Header, trailer, and detail records if
errors/warnings in file.
Updates RPIBATC file with number of records
accepted/rejected.
School should contact NSLDS if
acknowledgement not received in 36-48 hours.
New Processes
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RNRTMNI
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Uploads tralrtop.dat Alert File
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(Cont.)
Displays incoming data on student’s RNASLxx
form.
Parameter to print output file showing student
detail.
Optional parameters to create an automated list of
students via population selection.
New Processes
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RNRTMNI
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Displays incoming file data on student’s RNASLxx
Form
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(Cont.)
Aggregates, Perkins, Student level flags,Pell
Payment Records, Overpayment Records, Loan
Detail Records, Name History Records
The user may elect to receive a TRLTRPOP Alert
File in Report format. Has same data as extract
file, but must be printed outside of Banner.
Transfer Monitoring Flow
RNATMNT
Enter the transfer students that
NSLDS is to monitor or remove
ones from being monitored
RNRTMAC can be used in
batch to create the record
RNASLxx
RPIBATC
View batch
information
Updated with student
specific information
RNRTMNE
Run process to create
the extract file Message Class:
TRNINFIN
ROAHOLD
Schools are required to withhold
disbursement for seven days after a
student has been added to TM
3/2002
RNRTMNI
Transmit File
File types loaded:
Error/Acknowledgment
TRNINFOP
Alert File-Extract Format
TRALRTOP
Alert File -Report Format
TRLTRPOP
Questions?