Transcript ActionSoft

ActionSoft
Tool for Scheme Implementation & Monitoring
Objective
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Facilitates Decentralized Reporting of Progress of works
in Local Language by
◦ Facilitating the rural and urban plan units to report the
physical and financial progress of works
◦ Working in collaboration with PlanPlus
◦ Capturing the work execution flow
◦ Converging and keeping track of the flow of funds
from different sources during implementation
◦ Helping to bring about total transparency in the
reporting of physical and financial progress
Stakeholders
Rural Local Bodies
 Urban Local Bodies
 District / State Level Line Departments
 DPCs / Planning board
 Citizens
 State Government Departments
 Central Government Departments
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Process Flow - ActionSoft
Plan Plus
Fund From
schemes
Create Approved
Works
Works
Technical Approval
PRIASoft
Administrative
Approval
Physical Progress
Financial Progress
Output
Asset Directory
Features
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Manage works taken up by various plan units such as
Rural, Urban Local Bodies and District and State Line
Departments.
The works would come from:
The Approved works of Action Plan of a particular plan
year from PlanPlus (in case if PlanPlus is operational )
b. Plan Units can enter the works definition directly in
ActionSoft (in case if PlanPlus is not operational )
a.
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Approval by Technical & Administrative Authorities.
Release of funds for the expenditure incurred.
Features
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Execution of work by adding Work Status Details and
recording progress details.
The progress of work can be reported in 2 ways:
Physical Progress-The Asset Details of completed works
would be entered in Asset Directory.
b. Financial Progress-The Vouchers are entered in PRIASoft if
it is operational.
a.
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Monitoring the status of works undertaken under
various Central and State schemes.
Feedback on work execution details by all Stakeholders
and Citizens
Share progress details of works in Tabular, Graphical
and in GIS formats with Stakeholders and Citizens.
ActionSoft Modules
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Work Creation- If ActionSoft is being used as a
Standalone application, works can be created, else the
same can be imported from PlanPlus.
Define Work Outputs
Fund allocation
Add Fund received details
Technical Approval
Administrative Approval
Add Fund Released
ActionSoft Modules
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Work Execution
I. Physical Progress
II. Financial Progress
Available Fund
Data Porting(from PlanPlus)
Opening Balance
Feedback from citizens
Reports
Work Focus Area
ActionSoft allows Centre to define Work Focus Areas.
 Example: Roads, Drinking water supply, Women &
child care development.
The list of defined Work Focus Areas under the
Constitution includes :
 29 subject areas allocated to Rural local bodies
 18 subject areas allocated to Urban local bodies
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Work Category
ActionSoft allows each State to define work categories.
 Example: Include Construction of CC Road, Laying of
water pipeline etc.
 Each work category is associated with a specific work
focus area such as roads, drinking water etc.
 Each work category is mapped to specific outputs
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Work Stage
ActionSoft allows each State to define work stages.
 Example: Leveling, Pitching, Laying of foundation, etc.
 Each work stage is associated with a specific work focus
area and a work category .
 Work stages are defined to help the user report the
Physical progress of works which are in execution.
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Order Work Stages
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ActionSoft allows each State to define order of work
stages.
The Physical progress of work can be reported based on
the order in which the work stages are defined.
Work
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Work Details include among other parameters the
following:
◦ Work For - Whether the work is for specific section of the
population such as SC, ST, Women etc. This will help in drawing
the SC sub-Plan, Tribal sub plan and Gender plan etc.
◦ Work Focus Area –The list includes the 29 and 18 functions
allocated to Panchayats and urban local bodies under the
Constitution.
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Expenditure Details – Captures the duration, total cost
and year-wise break-up of cost and the output to be
generated
Five broad categories of outputs are captured – Asset,
Capacity Building, Service, Staff Augmentation and
Others
Work Outputs
Work may yield at least one output
 At least one Work Output parameter must be added for
any work
 An Output can consist of the following categories:
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Asset
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Capacity Building
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Staff Augmentation
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Service
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Others
 One work may yield to more than one output but no two
outputs can be of same Type (i.e. Asset/Capacity
Building/Staff Augmentation/Service/Other).
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Sharing of Work Funding
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Provision to share the cost of Work among different
Planning Units
Planning Unit can demand the amount from multiple
planning units
Planning Unit giving the amount can accept/reject the
demand
Fund Allocation
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This module captures the details of funds allocated for a
particular work; output wise.
The amount of funds allocated to a work under different
scheme and scheme components for a particular Plan
Year.
Fund Received
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This module captures the details of funds received by
different plan units from Centre & State Govt. Schemes
with sanction order number and date.
Funds receipt details are added breakup wise i.e amount
receipt category wise (SC, ST, NON-SC-ST).
Technical Approval
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II.
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Scrutinize Works submitted by various Plan Units on
parameters like Cost, Time and Methodology
The privilege for technical approval can be given to a
user for one or more planning units and/or Cost Slab.
The works can :
Require Technical approval
May not require Technical approval
Technically approved works of a planning unit may get
forwarded to the next level in the process flow.
Administrative Approval
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The privilege for administrative approval can be given to a
user for one or more planning units .
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Based on the process flow, the works of the planning unit will
be automatically forwarded to the next stage (execution) .
Addendum / Corrigendum
Addendum:
If additional funds are to be sanctioned fro a work, then an
addendum can be issued.
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Corrigendum:
If revised sanction needs to be generated for a work, then a
corrigendum can be issued.
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Funds Released
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At the time of Funds Released, it is mentioned from
which all schemes the funds are being released for
expenditure. (Funds Released against a Work to an
executing agency)
The funds may be released in installments. Following
fields are captured:
Work name, Funding Scheme name, Scheme Component,
Proposed Cost, Technically Approved Cost, Implementing
Agency, Release Order No., Amount of Funds released and
Release order date .
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The amount of Funds Released against a Work cannot
exceed the total approved amount.
Work Assignment
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Plan units can assign works to one or more users of the
implementing agency and one or more users of the
Executing Agency.
Progress Reporting
Planning Unit can record the Execution of Works
 Frequency of recording is event-based
 Expenditure on the Work can be recorded Location Wise
or Unit wise
 Work-wise outputs to be achieved can recorded
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Work Execution
The approved works of Action Plan (ported from
PlanPlus) and the works (created directly in ActionSoft)
and would be available for execution.
 Provision for adding the work execution details month
wise for a particular execution year.
 Provision for updating the work execution status such as
Ongoing, Completed, Suspended, Abandoned and Spill
over.
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Physical Progress Details
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Provide Physical Progress details of the works month
wise for a execution year.
Provide the total number of units of works to total
number of units completed.
Upload the photographs or supporting documents on
Physical status of works.
Financial Progress Details
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Provide expenditure details of the works month wise for
a particular execution year.
The expenditure details would be provided Scheme
component wise.
The expenditure details would be provided beneficiary
category wise as Non SC/ST, SC and ST.
Available Fund Details
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Provide details of the available funds for a particular
plan year.
The available fund details would be provided Scheme
component wise category wise.
The total available fund details would be provided
Scheme component wise along with the total
expenditure made
Data Porting (Approved Plan
Works From PlanPlus)
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The Works From Approved Action Plans can be ported
to ActionSoft.
The works(of Approved Action Plans) once ported from
Plan Plus to ActionSoft cannot be reverted back to
PlanPlus.
Opening Balance Details
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Provision to add the details of opening balance for a
particular plan year.
The opening balance details would be added Scheme
component wise category wise.
Reports
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Check list report
 Execution status of Action Plan
 Block Wise Execution Report
 State Wise Work Execution Summary
 Work Status Report (State Wise)
 Action Plan (PlanPlus) Implementation in Action Soft
 Work Focus Area Wise Work Stages
 Block-wise / GP-wise Summary for a give Plan Year and
District Panchayat
Feedbacks on the Work
Execution
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Provision for feedback from all stakeholders and
Citizens for greater transparency.
The feedbacks are available in Citizen section.
Integration with PES
PlanPlus
PRIASoft
Works, Schemes,
Line Departments
Local
Government
Directory
Reports
ActionSoft
GIS
Parameters
Asset Directory
Asset
Created
Integration with PES
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ActionSoft seamlessly interoperates with other
software applications which are part of the Panchayat
Enterprise Suite. In particular, PlanPlus, National Asset
Directory(NAD) and PriaSoft thereby avoiding
duplication of data entry.
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Local Government Directory (LGD) acts as a
backbone by providing the updated list of Rural Local
Bodies / Urban Local Bodies / Line Departments.
ActionSoft is designed to respond to changes in the in
LGD due to delimitation of local governments and land
regions.
ActionSoft Screen
References..
Home Page
Work Focus Area
Work Category
Work Stage
Create Work
Define Work Outputs
Define Work Output- Asset
Define Work Output- Asset
Define Work Output- Capacity
Building
Define Work Output- Capacity
Building
Define Work Output- Capacity
Building
Define Work Output- Capacity
Building
Define Work Output- Service
Define Work Output- Staff
Augmentation
Define Work Output- Others
Fund Allocation
Fund Received Details
Technical Approval
Administrative Approval
Administrative Approval
Add Addendum
Add Corrigendum
Add Corrigendum
Funds Released
Work Assignment
Work Execution
Physical Progress
Financial Progress
Available Fund Details
Data Porting (Approved Plan
Works From PlanPlus)
Opening Balance Details
Work Checklist Report
Execution Status of Action Plan
Block wise execution report
Block wise execution report
Work Execution Summary
Report
Work Execution Summary
Report
Work Status Report (State
Wise)
Action Plan (PlanPlus)
Implementation in ActionSoft
Work Focus Area Wise Work
Stages
Block-wise / GP-wise Summary
for a give Plan Year and District
Panchayat
Feedback