Transcript K-12 Report Card Case Manager Training Manual 6-15-12
K-12 Education Report Card Case Manager Training
K-12 Report Card Course Objectives
• • • • •
Participants will:
Understand the goal of improving education outcomes as part of the dependency system’s child well being focus.
Understand the 3 key components of the K 12 Report Card System.
Gain an understanding of the 9 domains on the K-12 Report Card.
Learn how to complete the K-12 Report Card and submit it electronically following approved protocols.
Learn how to access K-12 reports from FSFN Reports.
Evolution of Well Being: The Road that Paved the Way
Fla Statute 39 Adoption and Safe Families Act (ASFA) 2001 Child Safety Assessment (CSA) Home Safenet (HSn) Fostering Connections Act (FCA) Child Well Being/ Life Skills Model Family Engagement Services Fla Safe Families Network (FSFN) Medical Home 2012 K-12 Report Card IV-E Waiver
Child Welfare: Big 3 Targets
Safety Permanency Well-Being What are YOU doing to achieve the Big 3 for every child?
Danielle, a young adult with foster care experience, said “My case manager asked me about school. No one else ever cared enough to ask. I began to think school might matter to her, and maybe it should matter to me.”
Why is it important from a “practice” perspective to focus on the education outcomes for youth in the dependency system?
Education Statutory Requirements
Title IV-E of the Social Security Act Fostering Connections Act of 2008 F. S. 39.001(3)(f)
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Statutory Requirements: Title IV-E
Title IV-E of the Social Security Act
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Indicates that “states are evaluated on whether children receive appropriate services to meet their education needs”.
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Child welfare agencies are required to include education and health records in the case plan.
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Regularly review and update education records; and supply education records to every foster care provider with whom the child is placed and to all young people who reach age 18 while in care.
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Statutory Requirements: Fostering Connections
Fostering Connections Act of 2008
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Requires child welfare agencies to ensure children in foster care are enrolled in school.
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Consider educational stability when identifying foster care placements
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Coordinate with local education agencies to ensure youth stay in their current school when placed in foster care or are immediately enrolled in a new school if it is not in their best interest to stay in their school of origin.
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Statutory Requirements: F.S.39.001(3)(f)
F.S.39.001(3)(f)
Equal opportunity and access to quality and effective education, which will meet the individual needs of each child, and to recreation and other community resources to develop individual abilities.
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Child Needs
Protection, Permanency and Well-Being government requirements are related to “Maslow’s Hierarchy of Needs” This model is “Dynamic” where Well Being factors inform Safety and Permanency decision making.
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K-12 Report Card: System Components
The K-12 Report Card is a “Diagnostic Tool”, based on nationally recognized education domains, that will assist Case Managers in starting a conversation with the caregiver and others to identify and address the student’s current education needs. The Remote Data Capture (RDC) K-12 Report Card submission process will make K-12 Report Card data available within FSFN in report format.
The K-12 Reports including the K-12 Report Card Detail and Due/Overdue Reports are designed to help Case Managers and other staff monitor student education outcomes and monitor submission timeliness.
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K-12 Report Card Target Group
Target Group for the K-12 Report Card Test during Fiscal Year 2012-2013 It is intended that for the Fiscal Year 2012-2013 test period, at a minimum, CBC Case Managers will submit K-12 Report Cards for children: 1) Ages 5 through 17 years; 2) Under Fla. Jurisdiction (residing within or outside of FL); and 3) Placed in Licensed or Non-licensed Out-of-Home Care settings.
Note: Each CBC has the option to expand this target group as appropriate. The Remote Data Capture (RDC) application currently will allow K-12 Reports Cards to be submitted on any active FSFN participant ages 5 through 17 inclusive.
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K-12 Report Card Protocol
1. It is intended that K-12 Report Cards will be submitted every 30 days.
2. K-12 Report Card ratings should be based on the Case Manager’s observations, information gathered and discussions with appropriate others (including the student) over the last 30 days.
3. K-12 Report Cards will be submitted by the Case Manager responsible for visiting the child.
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System Component: K-12 Report Card 9 Domains
K-12 Outcomes 1a.
School Stability:
a. Student has been enrolled in same school during the school year.
5 - The child remains in the same school attended at removal 4 - The child has changed schools once during the removal episode but not during the school year 3 - The child has changed schools once during the school year, but the change occurred at the end of a semester/grading period 2 - The child has changed schools 1 time during a grading period or has had 2 changes 1 - The child has changed schools 3 or more times U= Unknown; NA= Not Applicable
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System Component: K-12 Report Card 9 Domains
K-12 Outcomes 1b. School Stability:
If student changed schools during school year, student was enrolled; 5
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within one (1) school day.
4 - within two (2) school days.
3 - within three (3) school days.
2 - within five (5) school days.
1 - Over five (5) school days.
U= Unknown; NA= Not Applicable
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System Component: K-12 Report Card 9 Domains
2 K-12 Outcomes Attendance:
The student is free of absences and tardiness.
5 – Zero (0) absences and zero (0) tardies 4 - One (1) excused absence, rare tardies 3 – Two (2) or more excused absences, occasional tardies 2 – One (1) unexcused absence, occasional tardies 1 - Two (2) or more unexcused absences, frequent tardies U= Unknown; NA= Not Applicable
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System Component: K-12 Report Card 9 Domains
3a.
K-12 Outcomes Performance:
Student is: a. passing all courses.
5 - The child is passing all course and excelling in the majority of classes 4 - The child is passing all courses with average scores/grades 3 - The child is passing, but struggling 2 - The child is failing, but in only one or 2 courses 1 - The child is failing the majority of courses taken U= Unknown; NA= Not Applicable
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System Component: K-12 Report Card 9 Domains
K-12 Outcomes 3b. Performance:
b. Student is at the age-appropriate level for Reading and Math 5 - The child scored above the appropriate level in both reading and math 4 - The child scored at the appropriate level in both reading and math 3 - The child scored at/above in one but below in the other 2 - The child scored marginally below in both 1 - The child scored significantly below in both U= Unknown; NA= Not Applicable
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System Component: K-12 Report Card 9 Domains
4.
K-12 Outcomes Student Involvement
: Student involved in at least 1 extra curricular (school/other) program.
5 - The child has been consistently involved in an activity for more than 3 months 4 - The child became involved in an activity within the prior 3 months 3 - There are plans for the child to begin an activity or child recently completed one 2 - The caregiver/child are willing to explore an activity but no plans are made 1 - There is no willingness to participate U= Unknown; NA= Not Applicable
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System Component: K-12 Report Card 9 Domains
5.
K-12 Outcomes Parent Involvement:
The parent or caregiver actively communicates with teacher(s) and participates in school events.
5 - The caregiver has frequent, active communication with the child’s teacher and often participates in school events 4 - Caregiver has regular, active communication & occasionally participates in school events 3 - The caregiver has regular communication but does not participate in school activities 2 - The caregiver rarely communicates with the child’s teacher and does not participate 1 - The caregiver has had no communication U= Unknown; NA= Not Applicable
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System Component: K-12 Report Card 9 Domains
6.
K-12 Outcomes ESE
: The student has no Exceptional Student Education (ESE) needs OR has a current Individual Education Plan (IEP) to address their special needs.
5 - The child has been assessed (or functions such that clearly no formal assessment is needed) and has no ESE needs OR a current IEP is in place 4 - The child’s current educational setting appears to be appropriate 3 - The child is in the process of being assessed for educational needs or it is known that an IEP should be developed 2 - The child has known ESE needs that are not being addressed but someone is advocating 1 - The child has known ESE needs and there is no plan or action steps to address U= Unknown; NA= Not Applicable
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System Component: K-12 Report Card 9 Domains
7.
K-12 Outcomes Graduation Progress
: Student on schedule to graduate from Hi Sch or obtain a GED 5 - There appear to be no barriers (examples: school instability, poor academics, attendance issues, achievement test performance etc.) that would delay timely graduation OR the child is of an age where it is clearly known that he/she is on track 4 - There may be some barriers but it is still believed that the child will be on track to graduate timely 3 - There are sufficient risk factors that make timely graduation an uncertainty 2 - Currently the child is not on track, but it is possible to remedy the situation 1 - The child is significantly behind and will require a strong plan U= Unknown; NA= Not Applicable
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System Component: K-12 Report Card 9 Domains
8.
K-12 Outcomes Behavior
: The student exhibits age appropriate school behavior and participation.
5 - The child models positive behaviors and often assumes a leadership role to positively influence peers and others 4 - The child receives all positive feedback from the school for behavior and participation (may be evident in home notes – i.e. green light – or in citizenship scores on the report card) 3 - The child receives occasional, minor comments/intervention related to behavior or participation 2 - The child receives frequent teacher comments or occasional disciplinary action 1 - The child requires frequent teacher comments/disciplinary action and/or parent/teacher conferences or is suspended or expelled from school or becomes involved with LE for school or school related actions. U= Unknown; NA= Not Applicable
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System Component: K-12 Report Card 9 Domains
9.
K-12 Outcomes Mentor:
The student has a connection to the community through a tutor, a surrogate parent for education, a big brother/sister, a mentor from a formal mentoring program, an adult volunteer in a service learning project or other similar connection.
5 - The student has a connection to the community through a tutor, surrogate parent for education, big brother/sister, mentor from a formal mentoring program, adult volunteer in a service learning project, or other similar connection program.
4 - The student has been referred and is on waitlist for appropriate connection program. 3 - The student is in the process of being referred for an appropriate connection program.
2 - The student has not yet been referred to a connection program.
1 - The student has no connection AND appropriate program does not exist U= Unknown; NA= Not Applicable
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System Component: K-12 Report Card 9 Domains
K-12 Outcomes
Comments Or Suggestions (Please explain ratings of 3 or less)
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Benefits of the K-12 Report Card What are the benefits of Case Managers completing these K-12 Report Cards?
System Component: Question
So… where do I gather needed information and what do I do with it?
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System Component: Remote Data Capture (RDC)
Statewide, Case Managers submit K-12 Report Cards via RDC using Blackberries, Laptops or Desktop Personal Computers.
RDC pushes K-12 Report Card information to FSFN Reports FSFN Reports
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System Component: RDC Blackberry Process
1 st - RDC-BB Participant List Screen -Highlight one participant (age must be between 5 and 17 inclusive for K12 Report Card) 30
System Component: RDC Blackberry Process
2 nd - Select Option from RDC-BB Participant List Screen Menu Options To start or complete a K-12 Report Card To submit a completed K-12 Report Card 31
System Component: RDC Blackberry Process
3 rd - Record appropriate rating for each K-12 Domain on the Report Card Screen Rating hi-lited as you move fingers over it 32
System Component: RDC Blackberry Process
4 th - Press Trackpad to select rating and Next to move to next domain 33
System Component: RDC Blackberry Process
5 th - Continue selecting ratings and moving to next domain. View completed outcomes by ‘scrolling’ left or right. Selected ratings are displayed in Green 34
System Component: RDC Blackberry Process
6 th - Comments Screen is conditionally required. A rating of U, NA or a 3 or Less for any Domain will require a comment 35
System Component: RDC Blackberry Process
7 th - Save K12 Report Card This only saves Report Card. User must access “Upload K 12 Report Card” to Submit Report Card to FSFN Reports (see 2 nd step above) 36
System Component: RDC Blackberry Process
8 th - Successful Save notification WORK HABIT TIP If you have already entered some text, but need to review the domain or ratings before you can complete the Comments, then consider saving the Report Card with comments as is, then scroll back to the domain screen to review the selected rating, then return to the Comments screen, complete the Comments and Save again.
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System Component: RDC Blackberry Process
9 th - Participant List Status Indicators P= A Complete Report Card ready to submit (i.e. Pending) I= An Incomplete Report Card 38
System Component: RDC Blackberry Process
10 th - Upload K12 Report Card from Participant List Select Upload for a participant to Submit a Report Card 39
System Component: RDC Blackberry Process
11 th - Successful upload notification. Message provided to user following successful upload 40
System Component: RDC Laptop Process
1 st - RDC K12 RC Screen for training Participant List screen – Highlight one and select K-12 Report Card button K-12 Report Card Status Provided Select K-12 Report Card 41
System Component: RDC Laptop Process
2 nd - Record appropriate rating for each K-12 Domain on the Report Card Screen 42
System Component: RDC Laptop Process
3 rd - Select appropriate rating for each K-12 Domain on the Report Card Screen When a rating has been selected, radio button filled in and text is green.
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System Component: RDC Laptop Process
4 th - Comments Screen is conditionally required. A rating of U, NA or a 3 or Less for any Domain will require a comment Only 250 Characters are available for comments 44
System Component: RDC Laptop Process
4 th - Comments Screen is conditionally required. A rating of U, NA or a 3 or Less for any Domain will require a comment Only 250 Characters are available for comments From laptop, you can only upload the Report Card from the Report Card screen.
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System Component: K-12 Reports
Two (2) Key Reports: 1) Detail and 2) Due/Overdue 2)
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K-12 Report Card Detail Report
Date this report accessed:
5/16/12
A. Child’s (First and Last) Name : Wendy White Child’s Age: 14
1) K-12 Report Card Detail
: Most Recent Rater’s Role: OTI Case Manager
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Report Card Rating and Survey Date K-12 Desired Outcomes Initial 10/1//11 3 In-Between Report Cards 11/4/11
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12/1/11
4
1/5/12
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Most Recent 2/11/12 4 Improve ment From Initial Rating 33% School Stability
: a. Student been enrolled in same school during school yr. b. If the student changed schools during the school year, the student was enrolled within two (2) school days.
Attendance
: The student is free of absences and tardiness.
3
U 2 4
4 33%
2.
4
4 3 3
4 0%
3. 4. 5. 6.
Performance:
The student is:
a.
passing all courses. b. at the age-appropriate level for Reading and Math.
Student Involvement
: The student is involved in at least one extra curricular (school or other) program.
Parent Involvement:
Parent or caregiver actively communicates w/ tchrs & participates in school events.
ESE
: The student has no Exceptional Student Education (ESE) needs OR has a current Individual Education Plan (IEP) to address their special needs.
Graduation Progress
: The student is on schedule to
3 3 4 3 3
3 U 4 3 3 4
2
3 4 U 4 4 3 4 4
4 4 4 4 2 33% 33% 0% 33% -33%
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3
3 4 4
4 33%
8. 9. graduate from High School or obtain a GED.
Behavior
: The student exhibits age appropriate school behavior and participation.
Mentor: S
tudent has connection to community through a tutor, surrogate parent for education, big brother/sister, mentor from formal mentoring program, adult volunteer in service learning project or similar connection.
3 4
U 4 2 3 4 3
4 4 33% 0% Average 3.27 3.38 3.10 3.73 3.82 Comments Or Suggestions (from above Report Cards)
On 10/1/11, John Smith, Primary Case Manager, commented: “Child changed Schools” On 11/4/11, John Smith, Primary Case Manager, commented: “Unable to secure reading info”
17% 46
Report 1: Detail Report
K-12 Report Card Detail Report K-12 Report Card Detail Report
A. Child’s (First and Last) Name : Wendy White Child’s Age: 14 Date this report accessed:
Primary Unit
:
5/16/12
Most Recent Rater’s Role: OTI Case Manager
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Report Card Rating and Survey Date
1 2.
K-12 Desired Outcomes School Stability
: a. Student been enrolled in same school during school yr. b. If the student changed schools during the school year, the student was enrolled within two (2) school days.
Attendance
: The student is free of absences and tardiness.
Initial 10/1//11 3 3 4 11/4/11
3 U 4
In-Between Report Cards 12/1/11
4 2 3
1/5/12
4 4 3
Most Recent 2/11/12 4 4 4 Improve ment From Initial Rating 33% 33% 0%
3. 4. 5. 6. 7.
Performance:
The student is:
a.
passing all courses. b. at the age-appropriate level for Reading and Math.
Student Involvement
: The student is involved in at least one extra curricular (school or other) program.
Parent Involvement:
Parent or caregiver actively communicates w/ tchrs & participates in school events.
ESE
: The student has no Exceptional Student Education (ESE) needs OR has a current Individual Education Plan (IEP) to address their special needs.
Graduation Progress
: The student is on schedule to graduate from High School or obtain a GED.
3 3 4 3 3 3
3 U 4 3 3 3 4
2
3 4 U 4 4 4 3 4 4 4
4 4 4 4 2 4 33% 33% 0% 33% -33% 33%
8. 9.
Behavior
: The student exhibits age appropriate school behavior and participation.
Mentor: S
tudent has connection to community through a tutor, surrogate parent for education, big brother/sister, mentor from formal mentoring program, adult volunteer in service learning project or similar connection.
Average 3 4
U 4 2 3 4 3
4 4 3.27 3.38 3.10 3.73 3.82 Comments Or Suggestions (from above Report Cards)
On 10/1/11, John Smith, Primary Case Manager, commented: “Child changed Schools” On 11/4/11, John Smith, Primary Case Manager, commented: “Unable to secure reading info”
33% 0% 17% 47
Report 1: Detail Report
K-12 Report Card Detail Report
A. Child’s (First and Last) Name : Wendy White
K-12 Desired Outcomes
Child’s Age: 14 Most Recent Rater’s Role: OTI Case Manager
.
Pri Case Mgr and Most Recent Rater’s name displayed Primary Unit
: Date this report accessed: 02BBE DISC 4 GADSDEN
Report Card Rating and Survey Date Initial 10/1//11 In-Between Report Cards 11/4/11 12/1/11 1/5/12 5/16/12 Most Recent 2/11/12 Improve ment From Initial Rating
1
School Stability
: a. Student been enrolled in same school during school yr. b. If the student changed schools during the school year,
3 3
3 U 4 2 4 4
4 4 33% 33%
2. 3. 4. 5. 6. 7.
Attendance Performance: Improvement % Calculated for every Domain Outcome with Positive Improvement= Green, Stable= Yellow and Negative Improvement= Pink a.
passing all courses. b. at the age-appropriate level for Reading and Math.
3
U
2
4
Student Involvement
: The student is involved in at least one extra curricular (school or other) program.
Parent Involvement:
Parent or caregiver actively
4 3
4 3 3 4 3 4
‘U’s and ‘NA’s are excluded from any calculations ESE
: The student has no Exceptional Student Education (ESE) needs OR has a current Individual Education Plan (IEP) to address their special needs.
3
3 U 4
Graduation Progress
: The student is on schedule to graduate from High School or obtain a GED.
3
3 4 4
4 4 4 4 4 2 4 0% 33% 33% 0% 33% -33% 33%
8.
3
U 2 4
4 33%
9. behavior and participation.
Mentor: S
tudent has connection to community through a tutor, surrogate parent for education, big brother/sister, mentor from formal mentoring program, adult volunteer in service learning project or similar connection.
Average 4
4 3 3
4 3.27 3.38 3.10 3.73 3.82 Comments Or Suggestions (from above Report Cards)
On 10/1/11, John Smith, Primary Case Manager, commented: “Child changed Schools” On 11/4/11, John Smith, Primary Case Manager, commented: “Unable to secure reading info”
0% 17% Comments made by each rater are displayed 48
Report 2: Due/Overdue Report
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Report 2: Due/Overdue Report
User BOE Report Menu Selections displayed # of Days Since Most Recent Report Card is displayed in last Column # of Students without Report Cards Demographics displayed Key Milestone Dates displayed 1) # of Report Cards Overdue >30 days 2) # of Report Cards Overdue >60 days 3) # of Report Cards Due within 7 Days Overdue displayed in Pink and Due within 7 days in Yellow 50
System Component: FSFN Reports
1 st - Login to FSFN and from the FSFN Utilities dropdown menu, select ‘Reporting’ Select Reporting 51
System Component: FSFN Reports
2 nd A new window opens with the SAP Business Objects Infoview Screen displayed. Select ‘Document List’ from the Menu Bar or folder icon. Folders will display.
Select Document List 52
System Component: FSFN Reports
3 rd Expand ‘Public Folder’, select Education Reports folder and then double click on the report titled ‘K12 Report Card Detail.
Education Reports Select Education Reports 53
System Component: FSFN Reports
4 th The K12 Report Card Detail screen will be displayed with the Prompts window available.
User can find Participants using several options: 1) Person info; 2) Values for Case; 3) Participant Name; 4) Case Name.
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System Component: FSFN Reports
5 th When prompt selection is made and moved to the box on the right, scroll down and select the ‘Run Query’ button.
Select K-12 Report Card Detail
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Due/ Overdue Report Legend provides a separate printable page containing all Domains and Likert rating scale definitions.
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Everybody’s a Teacher: Partner Brainstorm
Who are the partners for education success?
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Everybody’s a Teacher DCF Investigators
• Consider students’ education needs before initial placement
Case Managers Parents/Caregivers
• Submit K-12 Report Cards every 30 days • Follow-up on education needs of student • Consider students’ education needs before placement changes • Partner with student to assess & address their education needs • Understand value of educational success for their child(ren) • Partner with student to address their education needs • Coordinate education interventions with Case Manager
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Student Everybody’s a Teacher
• Understand value of education to their own long-term success
Children’s Legal Service Attorneys
• Incorporate students’ education needs into court submissions
GAL’s/ Educators/Mentors
• Partner with student to address their education needs • Coordinate education interventions with Case Manager
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Everybody’s a Teacher
Judges
• Consider student’s education well-being in court decisions
Community
• Understand value of education success for their students • Promote “Best Practice” education initiatives in the community • Recognize local improvements in education outcomes
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Local Education Programs & Initiatives
What other Education programs and initiatives are you aware of in your agency and/or community?
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Local Education Success Stories
This is what success in our local area looks like…
Insert your local success stories here!
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