NIH/Grants.gov Fellowships

Hands On Session

Find. Apply. Succeed.

Course Numbers: ORA-1218

Session Overview

After completing this lab you will be able to:

       Download software, grant application packages and instructions using the NIH and Grants.gov Websites Understand how to use the NIH instructions Complete an NIH NRSA Fellowship Grants.gov application package completely and correctly Navigate and use the Stanford Grants.gov website Understand the NIH application process timelines Upload and download grant application packages using eSubmit Initiate a SeRA Proposal Development & Routing Form

Before You Get Started…

• Download the current version of Adobe Reader • Make sure you have an NIH Commons Username • Contact your Institutional Representative as soon as you know you will apply  School of Medicine: Debra Porzio , Fellowship Manager  All other schools: Officer Your OSR Contract & Grant

Format Specs for PDF Attachments

• Font  Arial, Helvetica, Palatino Linotype, or Georgia  11 point font or larger • Margins (8 1/2 x 11 paper)  ½ inch margins all around  No Headers or Footers • Figures, Graphs, Charts, etc.  Can be smaller font  Must be black font, clear and legible • No Jargon

Grants.gov @ Stanford Website

• Open a Web Browser • Type “Grantsgov” (No Dot “.”) in the URL • Select “Fellowship/NRSA” from the left Nav

Download the Application

• Open the “ NIH F Kiosk ” • Choose your Opportunity • Download Program Announcement • • Download Instructions and Application

F Kiosk

Select the first result

F Kiosk

Select your application from the list below

• • • •

The Program Announcement will open. Scroll to Section “IV-6” and read important information about your grant Scroll to Section “VII” to find the Agency Contacts for your institute Click the “Apply for Grant Electronically” button to access the Grants.gov download site.

* *

The guidance from Grants.gov is that everyone needs to be using a

Valid

version of Adobe Reader

Are you downloading the correct package?

Be sure to add your email address here so you receive all updates on this package!

Download BOTH the Instructions and the Application Package!

Download YOUR NRSA Now!

Open a web browser to the “ NIH F Kiosk ” and follow the steps above to download and save YOUR OWN NRSA Application and Instructions now.

Grant Application Package

• Save the grant application to your computer • Complete the application using the instructions attached to that particular FOA (Funding Opportunity Announcement)   Always download a new application for each grant Don’t copy and reuse an old Application Package • When application is complete, click “Check Package for Errors” button • Do not select “Save & Submit” button – Institutional Rep will use it when they submit

All YELLOW FIELDS must be Completed!

Grant Application Package

• The Grant Application Package is one PDF file  Forms have data fields and attachments  NRSA application packages will have a header page and five forms (detailed below) • Always check the instructions!

• See Samples and Instructions in your handout • A few words about PDF…     • • • Attachments required to be PDF No spaces, characters, etc. in filename Less than 50 character filename Use a “one word” format: e.g., SpecificAims.pdf, JonesBiosketch.pdf, SmithResearchPlan.pdf

Convert to PDF (do not scan) Don’t add extra security to your PDF!

Do not add “headers and footers”

Open The Bookmarks

The Instructions

You will find most of the instructions to complete your application in Section 4 & 5 of the instructions Be sure you have the right version of the instructions!

Grant Application Header Page This is always the first page of the application package file.

As each form is completed, you will be returned to this page.

Enter Investigator Name in the “Application Filing Name” field.

Grant Application Header Page

1.

Open the “Pages” icon to see all the forms at once. This allows you to scroll between the forms (rather than click “Open” and “Close” form buttons).

2. Always scroll to the Grant Application Header Page to Save.

1.

Move forms from the “Mandatory Documents” side to the “Mandatory Documents for Submission” side to edit them.

(also the PHS 398 Cover Letter in the Optional Documents if you are submitting)

2. Always start with the

SF424 Form

first!

Let’s Complete the Application

• Open your application package. We’ll complete the SF424R&R form together, and answer some of the administrative questions about the other forms as we go through the package.

• Use the sample application guide and SF424(R&R) instructions in your handout to guide you, but ALWAYS read the NIH instructions.

• If you are taking this class online, use the sample application package to guide you. Complete the SF424(R&R) Form first using the instructions .

Stipend Levels

Predocs – Year

All Years

Postdocs – Year

Year 0 Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 +

Stipend

$22,032

Stipend

$39,264 $41,364 $44,340 $46,092 $47,820 $49,884 $51,582 $54,180

Inst. Allow

$4,200/year

Inst. Allowance

$7,850/Year

Letters of Reference

• At least three references (and not more than five) are required • Include this list in your cover letter

names, degrees, and affiliations of the referees

• Select referees carefully • Your Mentor CANNOT be a reference;

their recommendation is included as part of the application (on the PHS Fellowship Supplemental Form).

Letters of reference are due by the application receipt deadline date – no grace period!

Referees Log Into: commons.era.nih.gov

Then Click on “Submit Reference Letter

EXAMPLE SMITH.JOHN

SMITH PA-11-111 1.

Referee enters their information (they do not

need a Commons username)

2.

Referee enters information about YOU – be sure they have this information

eSubmit

• Stanford's Electronic “Drop Box” for Grants.gov

• Upload/download of Grants.gov application packages • File sharing & “routing” with Institutional Rep • Demo (6 minutes) will launch for first-time users  Click “bypass training” button to skip  Will launch each login until it completes

Log into eSubmit and Upload your Application Package: Type “esubmit” in your web browser

SeRA/PDRF

• All applications require an internal

“Proposal Development and Routing Form”

 Also called a “PDRF” • PDRF Includes:    Conflict of Interest (COI) NIH Fellowship Certification Assurance Appointment Verification (Housestaff or Prospective Scholars only)

Log into SeRA to Initiate the PDRF

Route Application

• Route completed application to your Institutional Representative  A least 5 business days before the deadline  Route via eSubmit Electronic Drop Box • School of Medicine: Debra Porzio • All Others: Check the List • Your Inst. Rep. will review and submit the completed application to Grants.gov

Be sure to route your PDRF at this time

Checklist

TO DO NOW: Documents to get from Other People

• Mentors & Co-Mentors  Biosketch  Sponsor/Co-Sponsor information (limit to 6 pages)  Collaborators/Dissertation Advisor(s) attachment, if applicable  Certification Letter for Predoctoral Fellowships (F31) if applicable • Referees  Send them pertinent info  Ensure they file their form letters in NIH eCommons •

Tasks for YOU To Do NOW

 Complete PDRF

Tasks for YOU To Do

(before award is accepted/post-award)

Training & Protocols    Research & Lab Safety  Human & Animal Subjects Responsible Conduct of Research IRB & APLAC  Post-Award –Publishing Papers   Anything published based on NIH Funded Research must be entered in PubMed (Public Access Law) Check Lane Library Resources

Overview of Submission Process

Investigator Institutional Rep.

• Downloads & completes application • Completes PDRF • Routes via eSubmit to Institutional Rep • Reviews application (may suggest some modifications) • Submits application to Grants.gov

Grants.gov

Sponsor (NIH)

• Performs cursory electronic review • Sends 3 emails 1.

2.

3.

Received Validated or Rejected Agency Retrieval • Upon validation, notifies Sponsor • Retrieves application from Grants.gov

• Sends email to IR: Validations Complete/Check assembled application (or ACTION REQUIRED).

Questions?

• Check the Stanford Grants.gov Fellowship Page  For application downloads  Grants.gov information  Software requirements • Check the Stanford Fellowship Website  Internal Stanford forms   Process checklist Contacts